44 Stelton Road, Suite 330 tel: 732-752-7720 or 866-505-5465 librarylinknj org

44 Stelton Road, Suite 330 TEL: 732-752-7720 or 866-505-5465 librarylinknj.org

Piscataway, NJ 08854 FAX: 732-752-7785 or 800-793-8007

Cheryl O’Connor, Executive Director coconnor@librarylinknj.org

EXECUTIVE BOARD MEETING
Wednesday, November 20, 2013

LibraryLinkNJ Office

MINUTES

EXECUTIVE BOARD

Marian Bauman Judith Everitt

Ruth Bogan

Candice Brown

Janice Cooper

Heather Craven

Jane L. Crocker

James Keehbler

Kimberly Paone

Lynn Pascale

Carolyn Ryan Reed

Kathy Schalk-Green

Margaret Shapiro

Joseph Toth

Rick Vande Wende

Also Attending

Victoria Rosch, New Jersey State Library

Joanne Roukens, LibraryLinkNJ, managed webcast

Sophie Brookover, LibraryLinkNJ, webcast technical support

CALL TO ORDER

APPROVAL OF MINUTES

TREASURER’S REPORT

STATE LIBRARY REPORT

REPORT OF THE EXECUTIVE DIRECTOR

• 
  Mobile Initiative-Contract Awards. After review and discussion by the Mobile Evaluation Task Force, award letters were sent
  
• 
  Membership Meeting, December 5, 2013. The invitation is on the website including proposed revisions to the bylaws. The topic was changed to Community Building.
  
• 
  FY14 Membership Meeting Dates: Dates were set for December 5, 2013 (Rutgers-New Brunswick, Rowan University, Passaic County Community College-Wanaque) and May 22, 2014 (Rutgers University-New Brunswick, Rowan University, William Paterson University).
  
• 
  Continuing Education Management. Activities and Webinars in progress and completed were reported by Joanne Roukens.
  
• 
  Social Media Management. Sophie Brookover, Social Media Manager, reported continued management and promotion of social media accounts. A Facebook Forum has been added.
  
• 
  IT/Online Services and selected Community Education. Highlights of Mi-Sun Lyu’s reported activities.
  
• 
  Discount update and other projects. Jessica Adler coordinates with Cheryl on all discount offers. She reported that eight discounts expire on 12/31/13. She is working with vendors to insure timely renewal.
  
• 
  Selective Outside Collaboration Activities. Staff activities were reported.
  

• 
  October 25, 2013 – Thank you letter from Ocean County Library Director, Susan Quinn
  
• 
  October 30, 2013 – Thank you card from Summit Public Library Director, Susan Permahos.
  
• 
  November 4, 2013 - Letter from Bill Roberts announcing the switch from Velocity to Dynamex.
  

• 
  LibraryLinkNJ Bylaws Update. Ruth Bogan reported and reviewed briefly the Bylaws revisions that were discussed at the October meeting. The document is posted on the Cooperative website for Voting Representatives for action at the December Membership Meeting.
  
• 
  Mobile Project Contract Awards Update. Cheryl O’Connor provided an overview of the Mobile Project contract awards:
  

1. 
   Bergen County Cooperative Library System (BCCLS) $ 5,000
   
2. 
   Bernards Township PL $ 3,750
   
3. 
   Elizabeth PL $10,000
   
4. 
   Gloucester City Library $ 500
   
5. 
   Library of The Chathams $ 2,500
   
6. 
   Monmouth County Library $10,000
   
7. 
   Moorestown Library $ 2,500
   
8. 
   Ocean County Library $10,000
   
9. 
   Pals Plus Consortium $ 5,000
   
10. 
    Parsippany – Troy Hills PL $ 7,500
    
11. 
    Warren County Library $ 4,700
    

$61,450 total

• 
  The total subsidy of $61,450 ranged in awards from $500 to $10,000. This leaves $38,550 from the $100,000 allocated for the mobile project. The unexpended funds will go back into cash reserves at the end of the fiscal year.
  

• 
  The contract libraries selected the following vendors: Boopsie (7), Infor (1), LibraryAnywhere (1), Polaris (1), and Sirsi/Dynix (1).
  
• 
  The population served by these eleven members is 3,277,723 – 37% of the current state population. This figure fulfills the project goal to expand and enhance the number of member libraries that have a mobile presence useful to, and used by, their customers.
  
• 
  In addition to the Executive Director, the Mobile Evaluation Task Force included Melissa Brisbin (Cherry Hill PL, formerly Atlantic County Library System), Janice Cooper (Board liaison, Northern Valley Regional High School at Old Tappan), Joanne Roukens (LibraryLinkNJ Assistant Director), and Jenny Tong (Elizabeth PL). Warm thanks for their time and energy.
  

• 
  December 5, 2013 Membership Meeting – Update. Cheryl O’Connor asked Board members to publicize the membership meeting to encourage wider participation. She also reported a program focus change to community building with Christian Zabriskie, founder and director of Urban Librarians Unite. The title is “Every Day We’re Hustlin’: Making a Difference in Our Communities.”
  

• 
  Makerspace Project Update. This project, a partnership with the State Library, has been launched. The goal is for contract awards by the Jan 16 Board meeting.
  

• 
  Delivery Services Contract Renewal for 2014. Cheryl O’Connor provided the Board with a renewal recommendation for the delivery contract. This was also shared with the Delivery Services Task Force. There is no change in the cost/per stop from FY13 charges and there is no change in the fuel surcharge percentage rate from FY12. We have documentation regarding the business and name change from Velocity to Dynamex. Kathy Schalk-Green moved to accept the contract renewal. Heather Craven seconded the motion, which passed unanimously.
  

• 
  Membership Application. Membership Committee Chair Janice Cooper presented and reviewed a membership application from Jersey College (Teterboro). The college is an institution of higher education licensed in New Jersey and was recently approved for membership in VALE. Janice Cooper moved to approve the application. James Keehbler seconded the motion, which passed.
  

• 
  Personnel Committee. At 3:13pm Personnel Committee Chair Candice Brown moved to go into Executive session to discuss health benefits and a job title change. The motion was seconded by Margaret Shapiro and approved. The Executive Board reconvened at 3:25. The Board was informed of the scope of a contract renewal with Oxford Health which is in process. The benefits remain as is for eligible employees. Happily, there is an annual cost savings of 38% annually from $157,020 to $96,038. Candice Brown moved a job title change effective immediately for Jessica Adler from Assistant to the Director for Discount Services to Discount Coordinator and Special Projects. Janice Cooper seconded the motion which was approved.
  

AGENDA ITEMS FOR NEXT MEETING - No agenda items were listed.

ADJOURNMENT – Margaret Shapiro moved to adjourn the meeting. Janice Cooper seconded the motion which was approved. The meeting was adjourned at 3:26pm.

Respectfully submitted,