Ashmolean Museum of Art and Archaeology



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Ashmolean Museum of Art and Archaeology



Job description and selection criteria

Job title

UEP Object Assistant

Division

Academic Services and University Collections (ASUC)

Department

Ashmolean Museum, Beaumont Street, Oxford

Location

Departments of Western Art (WA), Eastern Art (EA), and University Engagement Programme (UEP), Ashmolean Museum, Beaumont Street, Oxford

Grade and salary

Grade 3: £17,678 – £20,374 per annum pro rata

Hours

Part time 14 hours per week (38% FTE)

Contract type

Fixed-term to 30 June 2015 (externally funded)

Reporting to


UEP Teaching Curator for each department; UEP Director as senior line manager. [see below]

Vacancy reference

112135

Additional information

This vacancy is for internal applicants only

The successful candidate will be expected to take up the position at the beginning of Hilary Term.

Working arrangements: 14 hours per week to be divided equally between WA and EA departments


Introduction

The University

The University of Oxford is a complex and stimulating organisation, which enjoys an international reputation as a world-class centre of excellence in research and teaching. It employs over 10,000 staff and has a student population of over 22,000.


Most staff are directly appointed and managed by one of the University’s 130 departments or other units within a highly devolved operational structure - this includes over 6,500 ‘academic-related’ staff (postgraduate research, computing, senior library, and administrative staff) and over 2,700 ‘support’ staff (including clerical, library, technical, and manual staff). There are also over 1,600 academic staff (professors, readers, lecturers), whose appointments are in the main overseen by a combination of broader divisional and local faculty board/departmental structures. Academics are generally all also employed by one of the 38 constituent colleges of the University as well as by the central University itself.
Our annual income in 2011/12 was £1,016.1m. Oxford is one of Europe's most innovative and entrepreneurial universities: income from external research contracts exceeds £409m p.a., and more than 80 spin-off companies have been created.
For more information please visit www.ox.ac.uk/staff/about_the_university.html
Ashmolean Museum
The Ashmolean Museum has been described as “unquestionably the finest university museum in the world” (The Times, October 29th, 2009). The Museum is a part of the Oxford University Museums Group and houses the University’s collections of art and archaeology together with objects and works owned by other private individuals and bodies and loaned to it. The collections themselves are of world significance. They range from archaeology to the fine and decorative arts of Europe and Asia and from coins to casts of classical sculpture. These are used for teaching and research purposes both within the University and in the worldwide academic and research communities. Above all, the Ashmolean is a great public Museum, open to all without charge.
The vision of the Ashmolean Museum is to be an open door to the excellence of Oxford, sparking in everyone a curiosity for the beauty, diversity and intellectual richness of our collections. As an essential step towards achieving this, the Museum completed its “Masterplan” redevelopment in November 2009. This delivered 39 new permanent galleries together with new temporary exhibition galleries, study and teaching facilities, conservation studios and significantly enhanced visitor facilities, including Oxford’s first roof-top restaurant. A new brand identity has also been established. The redevelopment has received huge critical and public acclaim, evidenced by the very significant number of visitors to the Museum since its reopening.
For more information please visit: http://www.ashmolean.org/
The Departments of Eastern Art and Western Art of the Ashmolean Museum between them hold collections of international importance. The Eastern Art collections encompass art from the Indian sub-continent, the Islamic World, China, Japan, Korea and South-East Asia, and include ceramics, sculpture, metalwork, paintings, prints and other arts The Western Art department holds European paintings, drawings, prints, sculpture, applied arts, and musical instruments from the Middle Ages to the present day. Numerous individual specialist collections have been given or bequeathed over the years, making these holdings a 'collection of collections'.
The Ashmolean Museum’s University Engagement Programme (UEP) was established in 2012 with funding from the Andrew W. Mellon Foundation to further the partnership between the Ashmolean and the University’s faculties, and to enhance the impact of cross-disciplinary teaching and learning at Oxford. The programme’s Teaching Curators foster innovative course collaborations across a wide range of departments, teaching with objects from the Museum’s world-class collections and offering valuable additional perspectives to both students and faculty on topics as diverse as Anglo-Saxon Literature, Geography, Plant Sciences, and Cardiology.
Overview of the role
The UEP Object Assistant will work with members of the UEP, the Departmental Administrator of Eastern Art, and the Collections Manager of Western Art to enable the delivery of the object-based teaching of the Programme. Your primary responsibility will be the physical preparation and movement of objects for the UEP and the execution of associated tasks; at other times, when the UEP is not actively engaged in its teaching duties, you will assist in the work of the departments.
Responsibilities/duties
You will:


  • Coordinate working hours with UEP Teaching Curators, the Departmental Administrator for Eastern Art and the Collections Manager for Western Art

  • Use the Museum’s collections management software, MuseumPlus, to create viewing request reports and to update locations.

  • Use the reports to locate teaching materials within the storage areas.

  • Extract items safely from their containers and prepare in designated viewing trays.

  • Arrange for the assessment of objects by Conservation when requested.

  • Communicate with UEP members the status of objects and their readiness for teaching.

  • Move orders to the appropriate study room when necessary, and return them to stores after use.

  • Undertake object re-packing when required.

  • Help to keep stores and teaching areas clean and stocked with necessary materials

  • Work independently to plan weekly workload.

Selection criteria

Essential

  • Physical fitness; the role may involve lifting and moving heavy boxes. (Manual handling training will be provided).

  • Experience of object handling

  • Good dexterity, attention to detail, and an appreciation of collections care.

  • IT literacy, experience of using databases. (Training on MuseumPlus will be provided).

  • Good organisational and time management skills.

  • Ability to work well under supervision and as part of a team.

  • Excellent communication skills

  • Flexible attitude

  • Aware of own limitations and able to ask for help



Desirable

  • Experience of packing museum objects.

  • Knowledge and experience of MuseumPlus.

  • Knowledge of the Ashmolean Museum and its collections.

Pre-employment checks

Owing to the nature of this position, any offer of employment with the University will be subject to a satisfactory security screening.

Salary

We expect to appoint at the bottom of the scale

Working at the University of Oxford

For further information about working at Oxford, please see:

www.ox.ac.uk/about_the_university/jobs/supportandtechnical/

How to apply

If you consider that you meet the selection criteria, click on the Apply Now button on the ‘Job Details’ page and follow the on-screen instructions to register as a user. You will then be required to complete a number of screens with your application details, relating to your skills and experience. When prompted, please provide details of two referees and indicate whether we can contact them at this stage. You will also be required to upload a supporting statement which explains how you meet the selection criteria for the post. The supporting statement should explain your relevant experience which may have been gained in employment, education, or you may have taken time away from these activities in order to raise a family, care for a dependant, or travel for example.  Your application will be judged solely on the basis of how you demonstrate that that you meet the selection criteria outlined above and we are happy to consider evidence of transferable skills or experience which you may have gained outside the context of paid employment or education.


Please save all uploaded documents to show your name and the document type.
All applications must be received by midday on the closing date stated in the online advertisement.
Information for Priority Candidates

A priority candidate is a University employee who is seeking redeployment owing to the fact that he or she has been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing departments and this letter must be attached to any application they submit.

The priority application date for this post is Friday 14 March 2014 at midday.

Full details of the priority application process are available at: www.admin.ox.ac.uk/personnel/end/red/redproc/prioritycandidate
Should you experience any difficulties using the online application system, please email recruitment.support@admin.ox.ac.uk
To return to the online application at any stage, please click on the following link www.recruit.ox.ac.uk
Please note that you will be notified of the progress of your application by automatic e-mails from our e-recruitment system. Please check your spam/junk mail regularly to ensure that you receive all e-mails.
Please note in normal circumstances only interview travel expenses within the UK will be reimbursed.




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