Association directives



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AGENCY DATE
/S/ 12/6/94 /S/ 4-5-95

Director of Plant Industry Department of the Army

California Department of Food and U.S. Army Corps of Engineers

Agriculture South Pacific Division



/S/ 12/6/94 /S/ 11/30/94 Director of Plant Industry Acting Regional Director

California Department of Food and U.S. Department of Interior

Agriculture Fish and Wildlife Service
/S/ Dec. 15, 1994 /S/ 2/14/95

President Area Director

California Agriculture Commissioners and U.S. Department of Interior

Sealers Association Bureau of Indian Affairs



/S/ 3-20-95 /S/ 11/23/94 Secretary California State Director

The Resources Agency U.S. Department of Interior

Bureau of Land Management
/S/ 12-8-94 /S/ 11/28/94

Regional Director, Western Region Regional Director

U.S. Department of Agriculture U.S. Department of Interior

Animal Plant Health Inspection Service Bureau of Reclamation



/S/ 3/28/95 /S/ Feb 18, 1995

Regional Forester, Pacific Southwest Region Deputy Assistant of the Air Force

U.S. Department of Agriculture

Forest Service (Environment, Safety and Occupational Health)

California Agricultural Commissioners and Sealers Association

Memorandum of Understanding

California Department of Food and Agriculture

And


California Agricultural Commissioners and Sealers Association

Compilation of Agricultural Statistics

The functions and responsibilities of the California Department of Food and Agriculture shall include the following:

1) To promote uniformity in all phases of county crop reporting, as resources allow, so that the annual reports submitted to the Secretary will be compatible.

2) To publish agricultural statistics in the CDFA Annual Resource Directory as provided by county Agricultural commissioners and summarized by USDA.

3) To provide funding to USDA/California Agricultural Statistics to handle mailing and subscription services for the Annual Resource Directory.

4) To provide funding to USDA/California Agricultural Statistics to help offset Agricultural Statistics expenses incurred in analyzing and preparing the Agricultural Commissioner’s Data publication each year.

5) To compile and publish disaster damage totals submitted by County Agricultural Commissioners and other sources as the need arises in a manner consistent with other agencies.

6) To provide counties with commodity data that becomes available through State statistical programs.

7) To consult with County Agricultural Commissioners on mutual problems.

8) To honor the confidentiality of county data provided by the county for special purposes.

9) To promote the maximum use of the published county data among the State’s agencies. private individuals, and business organizations.

The functions and responsibilities of the County Agricultural Commissioner shall include the following:

1) To collect and prepare the basic annual crop report data in a manner that will provide the most reliable and accurate estimates of acreage, yield, production, and value.

2) To present the material to the Secretary in a uniform manner so those reports are comparable and will be of the maximum value to the Department.

3) To consult with Department representatives on problems concerning data collection and statistical methods of compilation.

4) To maintain confidentiality of basic data obtained from individuals and firms providing such data.

5) To compile and report crop disaster damage totals to the Secretary as needed.

(Replaces CPS-AS1 originally adopted in Sacramento, January 11, 1956; reaffirmed December 5, 1968. Edited and revised December, 1974. Reaffirmed May 23, 1975.Revised at Lake Tahoe, May 24, 1999)

Paul Boch, Executive Secretary-CACASA Date

Concurred in by the Director, California Department of Food and Agriculture:

William L. Lyons, Director-CDFA Date



POLICY

The County Agricultural Commissioner in California


As prescribed by state law, the County Agricultural Commissioner is responsible for the local administration of statewide enforcement programs which protect the agricultural industry and environment of the State and protect the public health, safety and welfare.
In fulfilling this responsibility and to preserve a viable system of production and delivery of an abundant supply of wholesome food and fiber to domestic and export consumers, the County Agricultural Commissioner shall:
1. Protect the agricultural resources and environment of California in a manner that will result in the greatest long-term benefit to all;
2. Preserve local determination in administering statewide laws and regulations, and insure that all interagency and joint policies provide adequate flexibility to accommodate local concerns and resources;
3. Protect the agricultural industry, the public, and the environment through enforcement of existing laws and regulations; support beneficial legislation and oppose that which is not;
4. Protect the agricultural industry and the environment from the introduction and spread of damaging pests, and abate pest infestations based on statutory authority when it is in the public interest and welfare;
5. Encourage and promote the suppression of pests by biological, cultural, mechanical, chemical, or any combination of these methods, and use regulatory authority to suppress pests by the interruption of their life cycles;
6. Protect people, animals, property and the environment from exposure to harmful pesticides by the enforcement of all laws and regulations which provide for their appropriate, safe, and efficient use;
7. Protect consumers from fraud and deception and assure marketing equity among producers and among shippers in the distribution of fruits, nuts, vegetables, eggs, and honey by the uniform enforcement of minimum standards of quality, packaging, and labeling established for these commodities;
8. Encourage development of alternate disposal methods for substandard commodities to prevent waste;
9. Publish an annual report of each county's agricultural production as a basis for the logistical support of the industry, and compile special reports as required; and

10. Provide, without political bias, effective, uniform, and objective administration of the responsibilities and functions over which the Commissioner has jurisdiction.

Adopted 5/24/79

POLICY
Political Reform Act
It is the policy of the California Agricultural Commissioners Association to conform explicitly with the Political Reform Act of 1974.

Adopted July 27, 1977



MODEL POLICY
Vertebrate Pest Management

COUNTY
1. Purpose: The purpose of this policy is to establish a uniform and equable procedure for providing assistance invertebrate pest management to landholders in County.
2. Responsibility: The Agricultural Commissioner of County has the responsibility for implementing this policy and enforcing all the applicable laws and regulations pertaining to vertebrate pest management.
Safety to man, domestic animals, the environment, and non-target wildlife will be stressed in all programs of vertebrate pest management.
3. Definitions:
a. "Vertebrate Pests" includes rodents, crop depredating birds, and other animal pests which cause losses to the agricultural industry and the general public or are of public health significance.
b. "Control Material" means any economic poison or device used for vertebrate pest management,
c. "Plague Areas" means those areas designated by the State Department of Health, in accordance with Sections 6021-6024, California Food and Agricultural Code.
4. Authorization: Section 6024 Food and Agricultural Code, subject to applicable State laws, the Agricultural Commissioner is hereby authorized to:
a. Prepare and sell control materials at cost. Sale to irresponsible persons shall be refused and quantities sold may be limited to actual needs.
b. Prescribe and enforce conditions for the safe and effective use and storage of control materials as may be deemed necessary.
c. Conduct vertebrate pest management operations when feasible and necessary for the protection of agriculture, public health and natural resources within the county.
(Adopted December 3, 1970. Amended and reaffirmed May 17, 1983.)

Weed Control Policy


Controlling and eradicating noxious weeds in the State contributes to the public welfare by increasing agricultural production, improving our environment, improving our health and safety, conserving soil and water, increasing farm income, reduc­ing crop production costs and thereby reducing commodity costs to the consumer.
The policy of the California Department of Food and Agriculture is to:
(1) Prevent the establishment and spread of noxious weeds,
(2) Encourage and implement eradication of infestations of certain weed species,
(3) Encourage and assist in the organization of noxious weed control programs,
(4) Cooperate with the University of California in coordinated weed control trials,
(5) Cooperate with the county, agricultural commissioners and others in developing weed control measures, conducting weed surveys, and making project analysis,
(6) Cooperate in developing necessary weed control legislation, and,
(7) Promote the biological control of weeds.
DESIGNATION OF SPECIES
Noxious weeds for the purpose of this policy include pest designations "A", "B" and "C", as described in Division of Plant Industry Pest Rating List of Noxious Weeds, An "A" pest is a weed of known economic importance not known to be established in the state or, a weed occurring as a localized infestation, and is subject to eradication, quarantine regulation, containment, rejection or other holding action at the state-county level,
A "B" pest is a weed of known economic importance and of limited distribution in the state that is subject to intensive control or eradication, containment or other holding action at the discretion of the commissioner,
A "C" pest is a weed of known economic importance and of general distribution subject to state endorsed holding action and eradication only when found in a nursery. Action to retard spread outside of nurseries is at the discretion of the commissioner.

The criteria for determining the classification of a noxious weed shall be based upon:


(1) Economic importance,

(2) Ability to spread,

(3) Difficulty Of control, and

(4) Distribution.




PROCEDURE
The Department shall encourage locally financed programs for the purpose of eradicating noxious weed species. When the Director, after consultation and investigation, finds that a county cannot undertake eradication of an "A" pest without assistance from the Department, he may then enter into a cooperative agreement with the Board of Supervisors or, in cooperation with the agricultural commissioner take other action necessary to eradicate the pest or prevent its spread.
The extent of the Department's financial and physical participation in an eradication program, unless such participation is specified by provisions of the Food and Agricultural Code, shall be determined on the following additional factors:
(1) The actual or potential economic importance of the designated species to the county or counties where the infestation occurs.
(2) The actual or potential economic importance of the designated species to the remainder of the state.
(3) The cost and difficulty of control or eradication.
(4) The budgeted funds available for such purposes.
The Department shall make control recommendations, assist in project surveys and evaluations, and extend other assistance as required.
/S/ , 9/30/83

(Executive Secretary) (Date)




/S/ , 9/30/83

(Director) (Date)



POLICY
Pesticide Policy
WHEREAS, pesticides are required for the control of many destructive insects, diseases, nematodes and weeds; and
WHEREAS, these plant pests interfere with the production of an ample supply of clean, wholesome and safe food so necessary to feed our expanding population; and
WHEREAS, these plant pests are destructive to ornamental and other valuable landscape plants which enhance the beauty and esthetic value of our homes, parks and recreational areas; and
WHEREAS, there is indisputable evidence that these pesticides can be used safely based on directions and registrations for their use as established through painstaking and valid research; and
WHEREAS, pesticides are constantly under attack charging them with being a major source of pollution of the nation's waters, as being a serious contaminant of our food supply, and as being a serious threat to wildlife and other values in the ecosystem; and
WHEREAS, there are pressures from some sources to completely ban the manufacture and use of certain pesticides which are of unquestioned value and furthermore are the only pesticides available for the control of specific destructive pests; and
WHEREAS, there are no problems associated with the use of pesticides which cannot be resolved by the elimination of certain uses and the careful regulation of other approved uses; and
WHEREAS, the California Agricultural Commissioners Association does recognize the above principles, as adopted by the Western Plant Board at its 50th Annual Meeting at Boise, Idaho, on the 24th day of April, 1969, as necessary and vital to our economic well being and to the protection of the public and the consumer,
NOW THEREFORE BE IT RESOLVED, that the California Agricultural Commissioners Association at its 57th Annual Meeting at Kelseyville, California, on the 16th day of May, 1969, does accept and adopt the principles as outlined by the Western Plant Board; and
BE IT FURTHER RESOLVED, that the California Agricultural Commissioners Association recommends strong opposition to the arbitrary banning of pesticides by legislative action and instead advocates the establishment of proper and adequate controls on pesticide use which will preclude any hazard to human health, and which will afford protection and prevent damage to other values in the total ecosystem.

/S/


WILLIAM FITCHEN

Executive Secretary

Adopted May 16, 1969

Reaffirmed May 23, 1975



POLICY
Crop Report Deadline
April 1 shall be established as the target date for the submission of crop report information to the California Department of Food and Agriculture.

Adopted May 16, 1960

Reaffirmed November 20, 1964

Reaffirmed May ll, 1973

Reaffirmed May 23, 1975

Uniformity of Egg Reinspection


When a lot of eggs has been rejected and returned to the point of origin for reconditioning, the inspector at point of origin shall require the lot to be reconditioned before he makes any inspection.
Adopted February 25, 1965

Amended May 23, 1975

1993

WINTER CONFERENCE



FOUNTAIN SUITES

TO: BOARD OF DIRECTORS

CACASA EXECUTIVE COMMITTEE
FROM: MONTY H. HOPPER, CACASA DEVICE CHAIRMAN
SUBJECT: PAPER SEALS; HISTORY/PROPOSAL
At the combined meeting of the Sacramento Valley, San Joaquin and Southern Groups, September 2, 2003, it was proposed to your Board that a color rotation for Weights and Measures seals be adopted by 1995 (see attached).
The following is a list of year and color of the paper seals:
YEAR COLORS YEAR COLORS

1973 BLACK/ORANGE 1984 BLACK/YELLOW

1974 BLACK/GREEN 1985 GREEN/WHITE

1975 BLACK/YELLOW 1986 BLACK/GOLD

1976 RED/BLUE SQUARE 1987 ORANGE/WHITE

1977 BLACK/YELLOW SQUARE 1988 BLUE/WHITE

1978 BLACK/BLUE SQUARE 1989 BLACK/YELLOW

1979 BLACK/DARK GREEN 1990 AQUA/WHITE

1980 BLACK/YELLOW 1991 BLACK/ORANGE

1981 GREEN/WHITE 1992 BLACK/BLUE

1982 ORANGE/WHITE 1993 RED/WHITE

1983 BLUE/WHITE 1994 BLACK/WHITE


As you can see, there is no pattern. For purpose of discussion and resolution of this issue, I propose the following color rotation beginning with the year 1995:
YEAR COLORS YEAR COLORS
1995 BLACK ON YELLOW 1998 BLUE ON WHITE

1996 GREEN ON WHITE 1999 REPEAT

1997 RED AND WHITE
Once decided upon, I recommend that the rotation of seal colors be entered into our By-laws for reference, with provisions for changing the sequence by democratic procedure.

Agricultural Commissioner


Position
The Agricultural Commissioner is a county officer responsible for the County Department of Agriculture, as a department head. Acting under general administrative direction of the County Board of Supervisors, and/or their delegated officers; and under program supervision of the Director, California Department of Food and Agriculture, provides for the enforcement of all laws, rules, and regulations which pertain to the office of the County Department of Agriculture within his/her area of jurisdiction. This position may, at county option, be assigned administrative responsibility over other county departments and/or programs.
The Agricultural Commissioner is often required to discuss and clarify agricultural issues of interest to the community. This county officer is commonly held forth as the principle local authority on matters pertaining to/or affecting agriculture.
Typical Tasks
1. Plan, develop, staff, direct, and control countywide programs.
2. Develop and implement policies which complement State agricultural laws and

regulations; and those laws and regulations pertaining to a county department,


3. Interviews applicants for employment, hires new employees, evaluates employee performance, hears grievances, and is responsible for employee

discipline.


4. Provides for and maintains an in-service training program and stimulates employee development and advancement.
5. Reviews the procedures and practices followed in the Department, conferring

with subordinates to plan, develop, and initiate changes when advisable.


6. Conducts staff meetings to explain and interpret directives, to discuss the work

of the Department and keep employees informed.


7. Directs the maintenance of official records, documents, and correspondence.
8. Directs the preparation and submission of periodic and special reports required

by the Department of Food and Agriculture or the county relating to official

actions and county conditions.
9. Prepares, submits, and justifies the Department's budget; and effectively utilizes

resources provided by the approved budget.


10. Documents, safeguards, and dispenses funds received from sale of materials,

services rendered, or professional registration.

11. Conducts hearings on violations. Determines enforcement sanctions and initiates other enforcement options.
12. Represents the county at local and State meetings and conferences; and confers with State and federal personnel and other agricultural commissioners.
13. Appears and testifies before local, State and federal political bodies.
14. Meets and works cooperatively with other county department representatives,

other agricultural commissioners, Department of Food and Agriculture, and other State and federal personnel; and provides leadership when selected or necessary.


15. Maintains contact with community organizations, the press and other media, and the public generally. Provides agricultural and other information of general

interest to the community.


Required Qualifications
A. Knowledge of:
1. State laws, regulations, policies, and agreements pertaining to the

function of the County Department of Agriculture.


2. California Agricultural Commissioners Association policies, agreements,

memorandums of understanding, and code of ethics.


3. County government organization and Department responsibilities.
4. State laws, county ordinances, policies, procedures, and methods of

operations of a county department.


5. Principles of effective administrative management and organization.
6. Personnel management and training including emphasis on safe working

conditions, affirmative action, performance appraisals, and favorable morale.


7. Principles of county budgeting including funding sources and operating

procedures.


8. Rules of evidence, investigating techniques, and court procedures.
9. Duties performed by the Department's various programs.
10. Resources available to perform duties.
11. General agricultural practices and issues.
12. Personal conduct expected of a county official.
B. Ability to:


  1. Provide effective leadership at all times.

2. Interpret and apply laws, regulations, ordinances, agreements, contracts, and policies applicable to the position.


3. Work cooperatively with other public agencies and with groups and individuals affected by activities of the Department.
4. Analyze situations accurately and take effective action.
5. Communicate ideas clearly, both orally and in writing.
6. Direct the work of others and train subordinates.
7. Identify key issues/problems and propose creative, problem-solving solutions.
8. Develop supportive relationships with county government leaders.
9. Maintain a management perception and stance in county and departmental

operations.


10.Obtain a civil bond.
C. Experience:
1.Demonstrated leadership and/or management ability.
2.Demonstrated speaking and writing abilities.
3.Worked effectively as a deputy agricultural commissioner or supervising

biologist/inspector.

Deputy Agricultural Commissioner
Position
The Deputy County Agricultural Commissioner is a supervisory and/or management-level position that assists the County Agricultural Commissioner in the enforcement of all laws, rules and regulations which pertain to the County Department of Agriculture, and does other work as required.
The Deputy Agricultural Commissioner may function as:
1. An assistant to the Agricultural Commissioner, middle management with full-staff supervisory responsibilities, budget preparation and management of the Department in the absence of the commissioner.
2. An area or district supervisor planning, organizing, directing, and coordinating all

or a portion of the commissioner's programs in an assigned region.


3. A program supervisor in a headquarters assignment, planning, training, coordinating and maintaining a countywide uniformity of program operations.
Typical Tasks
1. Plans work schedules and makes job assignments.
2. Trains or makes arrangements for training of new employees.
3. Communicates changes in operations to employees.
4. Monitors work practices to assure effectiveness and conformity with established

legal requirements, job standards, and safety measures.


5. Prepares periodic performance appraisals or reports on employees.
6. Assists in the selection of employees either directly or through preparation of job

descriptions.



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