Atlanta-afcea minutes Board of Directors Meeting 9 July 2015 Location: gtri, Room 528



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Atlanta-AFCEA

Minutes Board of Directors Meeting 9 July 2015

Location: GTRI, Room 528

Dial-in: 605-475-4700; Pass code 425953#



1130 - 1300
ATTENDEES:

AFCEA Position

Name

Status

President

David Landry

Present

Executive VP #1

Kathy Swacina

Present

Executive VP #2

Mark Powell




Secretary

Julie Goetz

Present

Asst Secretary

Elizabeth Shannon




Treasurer VP

Johnnie Young

Phone

Treasurer AVP

Carolyn Russell

Phone

Programs VP

Mark Powell




Programs AVP

Lynda Cordle




Programs AVP

Tom Horton




Programs AVP

Lynn Schneider




Membership VP

Indra Dattagupta

Phone

Membership AVP

Tom Galligan

Present

Young AFCEAn VP

Justin Traeger




Young AFCEAn AVP

Kevin Parker

Phone

Enlisted Affairs VP

Tracey Chisholm




Enlisted Affairs AVP

Open




Publicity VP

Matt Shannon




Publicity AVP

Lynn Schneider




Publicity AVP

ZD Wooten




Publicity Communications Subcommittee

Elizabeth Shannon




Publicity Communications Subcommittee

Tiffany Bailey




Education VP

Michelle Brown




Education AVP

Mitch Abel

Phone

Scholarships VP

Julie Goetz

Present

Scholarships AVP

Kathy Swacina

Present

Awards VP

Indra Dattagupta

Phone

Projects VP

John Souders




Projects AVP

Michelle Brown




Projects AVP

Terry Whitlock




Projects AVP

Chuck Rich




Projects AVP

Dennis Bristol




Small Business VP

ZD Wooten




Small Business AVP

Open




Webmaster VP

Brian Edholm




Webmaster AVP

David Landry

Present

Historian

Indra Dattagupta

Phone

Board Member

Pat Harrington




Board Member

Tiffany Bailey




Visitor







Visitor







Visitor








AFCEA Board Meeting 9 July 2015
AGENDA

  1. Call to order - President, Dave Landry

  2. Roll call and present on the phone (Please see above)

  3. Review and approval of last meeting minutes - Approved

  4. VP Reports –

Treasurer’s Report – Johnnie Young/Carolyn Russell:

Presented by Johnnie Young; Approved as read



Programs – Col Mark Powell/Tom Horton/Lynda Cordle/Lynn Schneider:

    1. Speakers –



NEW: Draft Speaker Plan for Remainder of 2015
June – Cancelled
July – Col Jim Chatfiled, Deputy G3 of 335th  (Dave) – Luncheon will be held at the 335th – First meeting at the facility; G4 Room will be our meeting space; there may be visitors from a Senatorial committee that will be touring the 335th on the same day; Kathy is working different catering options and will be moving forward with a Jason’s Deli option. Dave working on getting a code for AFCEA to use at both gate and
August – Gen Mari Britt, Kennesaw State (Lynn) – May need to move to October
September – Col Olive, 335th (Kathy) - Confirmed
October – Potentially an ARCYBER speaker who will be invited directly by the 335th; other potential Eric Bassel, SANS Institute (Lynn/Dave)
November – Suzy Connor – Director of MISO at CDC
December – no luncheon, substitute USO Holiday Leave
January – Teacher’s Luncheon
August or February - Jaspal Sagoo – Cloud Services for CDC


Membership - Indra Dattagupta/Tom Galligan: Report given by Tom

a. Membership at 283 – up 4 from last month; 2 less than last year; 56 Corporate members; 159 individual members; Tom emails all new members and all renewals for that month; Sent corporate letter to POCs; Dave proposed idea of asking Atlanta based companies to award monthly free luncheons; Mitch proposed directly reaching out to AT&T Government Services. Indra asked if a company signed up if Atlanta would receive credit. In order to, one of their members would



Young AFCEAnsJustin Traeger/Kevin Parker:

a. Meet UP is August 21st – Red Brick Brewing Company; $12 per person – souvenir pint and 6 tastings – currently have 14 people signed up and event starts at 6pm. AFCEA is listed as a sponsor. Dave will try to attend and talk about membership with AFCEA. Link will be sent out to all members to publicize event. AFCEA to buy 3-4 pizzas for the event.



Enlisted Affairs – Tracey Chisholm

a. no report



Publicity – ZD Wooten/Lynn Schneider/David Landry:

a.


Projects – John Souders

  1. No report

Educational Programs – Mitch Abel/Michelle Brown:

  1. No report

Scholarships – Julie Goetz/Kathy Swacina:


  1. We had a committee meeting over the last month and finalized all details related to communications for the Scholarship applications.

Awards – Indra Dattagupta :

  1. Received 5 awards at AFCEA East; 2 Chapter Awards and 3 Individual Awards

Small Business – Z. D. Wooten:

a. No report



Web Master – Brian Edholm/ David Landry:

  1. Website was down for a period of time last week; our hosting company dropped the ball and it went down but it is back up and fully operational.

5. OLD Business:

None


6. NEW Business:



  1. Briefing from AFCEA East Conference in June; Dave, Kathy and Johnnie attended. (Please see separate attachment for further details) Some of the highlights included:

    1. Attendance was down quite a bit from previous year

    2. Town Hall – pushed utilizing AFCEA webhosting as well as other AFCEA services

    3. Major topic was financial problems of Education Fund; they are in a $750,000 deficit. The PDC courses used to fund and these have now dried up and they have lost the principle source of revenue.

    4. Education Fund has 5 people on salary – budget is $450K per year; administer about $950,000 of scholarships – massive overhead

    5. Asked for recommendations but really focused on getting out of debt rather than dealing with the problem. The Advisory Committee met and they went forward with recommendations without BoD approval. The Panel’s recommendation was that AFCEA BoD members contribute personal funds to the “leadership level” of $1000/yr - $5000/yr; Also asking to tax 15% on fundraising for Education Funds of all chapters; If they institute both, then could possibly retire the debt in 1-3 years

    6. Very vocal resistance and no clear path to recovery from the Ed Foundation perspective

    7. What does this mean to the AFCEA Atlanta Chapter? We will be assessed a permanent 15% tax on any future funds raised to support our chapters’ Education Foundation Fund tracked through annual filing with IRS; The AFCEA International BOD members will be urged to pay $1000 - $5000 annually of personal funds.

    8. We will need to flow our comments through our RVP in order to roll up to International.

(Full discussion of AFCEA East is in separate attached document)




  1. Vote was approved to budget $100 to send to Buzz Powell’s family after the passing of his father

Meeting adjourned: Dave Landry @ 1:00pm


Notes taken by: Julie Goetz, Secretary


Treasurer’s Report as of 30 Jun 2015

June Activities:
The Chapter luncheon scheduled for June was canceled. Members of the Chapter traveled to Baltimore, MD to participate in AFCEA East.

The following checks were written:
Operating Fund

Check#1227 – $20.75 – Kevin Parker – Creation of Chapter Meet Up Page

Check#1228 – $750.00 – Dave Landry – Reimbursement for travel to AFCEA East

Check#1229 – $750.00 – Johnnie Young – Reimbursement for travel to AFCEA East

Check#1230 – $400.00 – US Treasury – Reinstatement of 501c(6) status
Education Fund

None


Expected revenue and expenses in the near future:

Science Fair Awards (State): -$700



Scholarships: -$3,000

Items affecting account balances:

  • Revenue from May luncheon: $195

  • Domain Hosting: -$72.40

  • Checks Processed: -$795.75

    • Operation Fund

      • Check#1226 – $20.75 – Dave Landry – Reimbursement for May speaker coin and lunch

      • Check#1229 – $750.00 – Johnnie Young – Reimbursement for travel to AFCEA East

    • Education Fund

      • Check #739 – $25 – Junior Science Fair Award


End of June Combined Monthly Statement Balances:

Account

31-May-15

30-Jun-15

Difference

Operating










Checking

$52,160

$51,316

-$844

Savings

$13,275

$13,275

$0

Total Operating

$65,435

$64,591

-$844

Education










Checking

$6,860

$7,030

$170

Savings

$564

$564

$0

Total Education

$7,424

$7,594

$170

Combined Total

$72,859

$72,185

-$674

Johnnie Young, Treasurer



Original Signed





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