Board of directors



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AGENDA

BOARD OF DIRECTORS

NORTH CAROLINA ATHLETIC DIRECTORS’ ASSOCIATION

ncada_logo ncada_logo



June 1, 2016 Durham, NC

9:00 AM Meet and Greet


9:15 AM Welcome
9:30 – 11:00 AM Committee Meeting Breakout


  • Leadership

  • Finance

  • Policy

11:00 AM – 12:30 PM Committee Report Out




  • Leadership John Hughes

  • Finance Troy Lindsey

  • Policy Chris Skabo

  • Association Status Masanori Toguchi

  • Retirees Mac Cumbo

  • Awards Kelly Lewis

  • Certification Bob Hill

  • SLA Roy Turner

  • Mentoring Bobby Guthrie

  • Conference Roy Turner

  • NIAAA Delegation Fred McDaniel/Deran Coe

  • Professional Development Rusty Lee

12:30 – 1:30 PM Lunch (Everyone)


1:30 – 2:30 PM Executive Director Search Committee Report (Executive Session)

  • Any board member unable to attend should plan to call or video-conference.



Minutes from the Meeting:
Prior to Working Committee Session-


  1. National Amateur Sports – Website/Sponsorships

    1. Call will Que Tucker 6/2/16 @ 2PM (Jeff Morris)

  2. 2018/2020 Conference



Grove Park Inn

Crown Plaza

$169 per Night

$129 per Night

$36K – Food & Beverage

$30K – Food & Beverage




Expo Center – 50 ft. walk

Ball Room – Sits 400



- Coming down the mountain

Vendors -???- Not Accessible

Timing?


Noise?
276 Rooms

5 minutes from downtown


Committee Report Out-


Professional Development


  1. Currently on 12-15 people are registered for Greensboro

  2. New AD Meeting 7/13/2016

    1. Split cost with NCHSAA

  3. NIAAA Outreach

    1. 30 were in attendance for LTC 501/502 in Cary, NC

    2. Free RAA/Membership for year.

    3. 3 FREE Trips to National Conference

    4. Several in attendance were Middle School Ads


NIAAA Delegation – Deran Coe/Fred McDaniel


  1. Section 3 will keep annual conference in the Atlanta Area.

  2. If interested in being a delegate for NC

    1. Let Deran/Fred know

    2. Check for conflicts with LTI course offered at Nationals


Conference – Roy Turner


  1. 2017 – Wilmington

    1. Rob Miller – Opening Session/Teaching

    2. Brad Allen – NFL Official – Leadership

    3. Anthony Collins - ? – Adversity

  2. Concerns about Vendors

    1. Retiree’s instead of working ADs in Exhibit Hall (Drawings)

    2. How to drive more traffic?

  3. Website Ready?

    1. Open Registration as soon as December 1, 2016

  4. Cancellation Policy

    1. Setting a date b/c #’s for hotel is needed at minimum 7 days out


Conference – Roy Turner (cont.)
Motion: Seven (7) day cancellation policy, if not paid will be dropped from attendance report. No walk-up registration, Must be paid in advance.
Motion Second – Troy Lindsay
Passed with No Opposition

Mentoring – Bobby Guthrie reported by Masanori Toguchi

  1. Bobby is wanting to take a lesser role

  2. Suggested Committee Chairs

    1. David Ball

    2. Tim Bennett




  • Develop a recognition of ALL Committee Chairs


Certification – Bobby Hill reported by Masanori Toguchi


  1. All NC people passed exam that took in Asheville

  2. Study Guide is GREAT!!!

  3. PowerPoint – Not So Good – Needs to be reviewed


Summer Leadership – Rusty Lee & Roy Turner


  1. Early Registration

    1. People are registering early but NOT paying before the deadline – but getting a discount


Motion: Have an Early Registration along with Registration. Payment must be received by date, postmarked or payment online.
Motion Second – Kelly Lewis
Passes with No Opposition

Agenda – Workshop Presenters – 1st Come – 1st Serve


  1. Tuesday Morning Breakfast

    1. Seeking suggestions for a more captive audience


Awards – Kelly Lewis


  1. Vice Chair – Rick Lewis (Myers Park HS)

  2. Jerry McGee Scholarship

    1. Both have confirmed attendance

    2. Officers Presentation @ Breakfast

  3. Rick & Kelly will be meeting with Roger Dixon

  4. Dalton is on Hospice – 2015 Scholarship Winner


Retirees’ – Reported by Masanori Toguchi


  1. Lost of Jack Musten


ADHOC – Masanori Toguchi


  1. Association Status

    1. Not registered with NC/IRS

    2. No EIN Number

    3. No 501(c) 3 Status

    4. Solutions

      1. Start Over

      2. Try & Find Older Information

        1. Ask Dave Johnson

        2. Look for older documentation

    5. Will continue to work with new Executive Director to complete this task.


Policy – Chris Skabo


  1. Reviewed POP Manuel

    1. Want Feedback from New ED

  2. Treasurer Position ???

    1. Provides check & balance

  3. New Board of Director Members

    1. Elect one year in advance

      1. Give opportunity to prepare for the four-year term.


Motion - New Board of Director Members will be elected one year in advance with no voting rights.
Motion Second – John Hughes
Passed with No Opposition


  1. Development of Liaison Positions with NCADA – NCCA – NCHSAA on each Board of Directors

    1. Role?


Recommendation – Clarify the role of the NCHSAA as an Affiliate Member and offer it to the NCCA.
Second by – Ed Gilroy
Yes: 6 Opposed: 3 No Vote: 2
Concerns: Timing/Position

Finance – Troy Lindsay


  1. “Breaking Ground” – Publishing a budget

  2. Fiscal Year – July 1 – June 30

  3. Current Money is $29K

  4. $20K for Operating Budget

  5. 10% on Reserve – Surplus Budget

  6. Establish an account/line for reserve $3K NOW (May/June)

  7. Need Treasurer – No Term

    1. Next Step – Develop Procedures/Policy

  8. Rooms

    1. Summer Leadership

    2. Annual Conference

  9. Food


Motion – Fiscal Year July 1 – June 30 with 10% Reserve (Annual of Budget)
Motion Second – John Hughes
Passed with No Opposition
Motion – Treasurer Position – Created for NCADA
Motion Second – Chris Skabo
Passed with No Opposition
Leadership – John Hughes


  1. Structure of Committee

    1. Chair – 4 year Term with Vice Chair (2)

    2. #’s – eight members & three leaders

    3. Terms?

    4. Require – AD position held

    5. Reps from each Region

    6. # of committees a person can be on

      1. Only 1?

  2. Allow LTI, SLA, & Certification to fall under the Professional Development Committee

  3. Conference Committee

    1. Linguistics

    2. AD Breakfast

  4. Awards

    1. Stand Alone

    2. Review Qualifications?

  5. Mentoring

    1. No current chairperson

    2. Restructure Committee

  6. Retiree’s

    1. Assist with Vendors at Annual State Conference


2018/2020 NCADA Annual Conference Determination – Omni Grove Park Inn vs. Crown Plaza
Motion (Troy Lindsey) – Crown Plaza in 2018
Motion Second – John Hughes
Passed with No Opposition

Executive Director Committee – Angie Miller


  1. Committee Names – Shared

  2. Conference Calls – Planning/Structure

    1. 60 minutes

    2. 45 minutes

  3. Location of Interviews – NCHSAA Office on May 17th @ 9AM

  4. 10 Questions – Working Google Doc

    1. Very Difficult

    2. Led to Great Ideas

  5. Committee Ranked Candidates 1, 2, 3

    1. Tallied

    2. Measured by rubric

  6. Candidates

    1. Fred McDaniel

    2. Roy Turner

    3. Mark Payne

  7. Recommendation from committee for next ED – Roy Turner

    1. Second by Deran Coe

    2. Voted to Accept Roy Turner as New Executive Director – Passed with No Opposition

    3. Next Steps

      1. Deciding Term

        1. Max of four year term with renewal @ BOD Discretion

        2. Passes with No Opposition

    4. Motion – Offer a four year term for Roy Turner

      1. Motion Second – Chris Skabo

  8. President Jeff Morris will contact all candidates

  9. Motion – THANK YOU TO ED SEARCH COMMITTEE



  10. Discussion

    1. ? of separation

      1. Went thro all questions

      2. Provided Feedback

    2. Que Tucker was a BIG HELP

    3. Technology - Standout

      1. More vs. Less

    4. ? Term/Time

    5. Candidates didn’t answer all questions; but given opportunity to share final remarks

    6. ? ED Lead or BOD Leading

      1. BOD – leads – ED

    7. No Discussion about Deputy ED

    8. Not a close vote

      1. Roy Turner

      2. Fred McDaniel

      3. Mark Payne

The mission of the North Carolina Athletic Directors Association is to take a leadership role in athletic issues to enhance the educational process for student athletes. The NCADA serves its members by providing resources to develop and enhance leadership skills, developing mentorship programs for new athletic administrators and offering numerous opportunities for professional growth.



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