Collections Cycle Memo



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Collections Business Area


Collections

Cycle

Memo
Part I

Published By: Revenue Collections Management

Business Transformation Division (BTD)
Last Revised: June 2016


Table of Contents


Introduction 7

What Is the Collections Cycle Memo? 7

Who Is Responsible For the Collections Business Area? 7

What Is The Scope of the Collections Business Area? 7

What Is Outside the Scope of the Collections Business Area? 8

What Are the Advantages of Having a Centralized Collections Business Area? 9

What Are Business Lines, Collection Programs, Systems, and Services? 9

For Whom Is This Document Intended? 10

How Is This Document Structured? 10

What Requirements Does This Document Impose? 10

Who Are the Stakeholders of the Collections Business Area? 10

How Is Revenue Collections Management Organized to Manage the Collections Business Area? 11

What Are Revenue Collections Management’s Mission and Vision? 12

What Authority Does the Fiscal Service Have to Govern How Agencies Collect Public Money? 12

What Authority Does the Fiscal Service Have to Designate Agents and Depositaries? 13

How Does an Agency Engage with the Fiscal Service to Process Collections? 14

The Collections Business Area 15

What Functions Comprise the Collections Business Area? 15

Overview of Collection Activity 16

How Are These Processes Organized Into Business Lines and Programs, and Who Is Responsible for Them? 17

What Program Changes Have Occurred In 2015? 19

What Programs Comprise the Over the Counter Channel? 19

Treasury General Account Network 19

Over the Counter Channel Application, Collections Information Repository, Debit Gateway, and Card Acquiring Service 20

What Programs Comprise the Mail Channel? 21

General Lockbox Network 21

Internal Revenue Service Lockbox Network 22

Electronic Check Processing 22

Electronic Data Interchange Lockboxes 22

What Programs Comprise the Internet Channel? 23

Electronic Federal Tax Payment System 23

Pay.gov 23

Card Acquiring Service 24

What Programs Comprise the Credit Processing Business Line? 24

Credit Gateway 24

Electronic Data Interchange 24

What Programs Comprise the Debit Processing Business Line? 25

Debit Gateway 25

General Lockbox Network 25

Electronic Federal Tax Payment System 25

What Programs Comprise the Card Processing Business Line? 26

Card Acquiring Service 26

What Programs Comprise the Transaction Reporting and Image Archiving Business Line? 26

Collections Information Repository 26

Image Archive 27

What Programs Comprise the Central Account Processing Business Line? 27

FRB CA$H-LINK 27

Routing Transit Number Oversight 30

What Programs Comprise the Collateral Management Business Line? 30

Treasury Collateral Management and Monitoring System 30

What Programs Comprise the Bank Management Business Line? 31

Bank Management System 31

What is eCommerce? 31

What Changes Are Expected in the Collections Business Area in Coming Years? 31


ACRONYMS
ABA American Bankers Association

ACH Automated Clearing House

AFP Association for Financial Professionals

ALC Agency Location Code

ARM Agency Relationship Management Division

ASAP Automated Standard Application for Payments

ATS Automated Transcript System

BTD Business Transformation Division

BMF Business Master File

BMS Bank Management System

BRD Budget Reports Division

CAD Cash Accounting Division

CAFÉ Central Accounting Front End

CARS Central Accounting & Reporting System

CAN Central Accounting Reporting System Account Number

CAS Card Acquiring Service

CBAF Centralized Business Application Function

CCC Commodity Credit Corporation

CDG Collections and Deposits Group

CFD Cash Forecasting Division

CIR Collections Information Repository

CIS Citizenship and Immigration Services

CMIAS Cash Management Improvement Act System

CRG Compliance and Reporting Group

CSGL Central Summary General Ledger

DFI Depositary Financial Institution

DI Depositary Institution

DDA Demand Deposit Account

DMD Data Management Reporting and Analysis Division

DMS Debt Management Services

DW Digital Wallets

DVS Direct Voucher Submission

EASy Enterprise Accounting System

eCommerce Electronic Commerce

ECP Electronic Check Processing

EDI Electronic Data Interchange

EFTPS Electronic Federal Tax Payment System

ET Eastern Time

FAM Financial Audit Manual

FBWT Funds Balance With Treasury

FI Financial Institution

FIRD Financial Institution Reconcilement Data File

Fiscal Service Bureau of the Fiscal Service

FOMF Financial Organization Master File

FPA Federal Program Agency

FRB Federal Reserve Bank

FRIT Federal Reserve Information Technology

GLN General Lockbox Network

GOALS II Government Online Accounting Link System II

GWA Governmentwide Accounting

IAS Integrated Accounting System

IHS Indian Health Services

IMF Individual Master File

IRB Investment Review Board

IRS Internal Revenue Service

ISS Information and Security Services

MICR Magnetic Ink Character Recognition

MITGA Mail-In Treasury General Account

NSF Insufficient Funds

NSS National Settlement Service

NTDO Non-Treasury Disbursing Office

OCR Optical Character Recognition

OFAS Office of the Fiscal Assistant Secretary

OFP Office of Fiscal Projections

OLBP Online Bill Payment

OTC Over the Counter

OTCnet Over the Counter Channel Application

PIR Payment Information Repository

PM Payment Management

PMS Public Money Symbol

RCM Revenue Collections Management

RDFI Receiving Depositary Financial Institution

RRM Revenue and Remittance Management Division

RTN Routing and Transit Number

SAM Shared Accounting Module

SCCN Seized Currency Collection Network

SCMA Strategic Cash Management Agreement

SF Standard Form

SSD Settlement Services Division

STP Straight-Through Processing

SVC Stored Value Card

TARB Technical Architecture Review Board

TAS/BETC Treasury Account Symbol/Business Event Type Code

TCIS Treasury Check Information System

TCD Tax Collection Division

TCMS-DVS Treasury Cash Management System-Direct Voucher Submission

TCMM Treasury Collateral Management and Monitoring System

TGA Treasury General Account

TIP Treasury Investment Program

TPI Third Party Interface

TRACS Treasury Receivable Accounting & Collection System

TRSO Treasury Relations Support Office

TSS Treasury Securities Services

TT&L Treasury Tax and Loan

TWAI Treasury Web Application Infrastructure




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