Company Name) (Company Logo) fleet safety program

IX. ADDITIONAL EMPLOYEE SELECTION REQUIREMENTS

In addition to the information specified above, “Driver” applicants must meet the following qualifications:

1. 
   Applicants must be 18 years old (unless otherwise specified by DOT or other regulations/requirements).
   

3. Have a valid “Driver’s” license including appropriate designations for applicable vehicles.

4. Complete the application for employment and Authorization for MVR.

5. Have a valid CDL and associated medical certification if required by the type of vehicle

driven.
X. DRIVER TRAINING AND PERFORMANCE EVALUATION
1. Drivers hired by this company to operate a motor vehicle will have the basic skills and credentials necessary to perform this function as confirmed through the driver selection process. The FSP is responsible for assessing vehicle driving skills.
Certain types of vehicles or vehicles requiring towing of trailers require specialized skills. Additional training may be required for these vehicles as determined by the FSP. These vehicles include:

• 
  Vehicle type
  
• 
  Vehicle type
  
• 
  Vehicle type
  
• 
  Vehicle type
  

2. New employees, contractor, and temporary hires or other drivers will receive a copy of this program as part of their initial orientation. A copy of this program will be kept in the vehicle.

3. All drivers will be required to complete a “Defensive Driving Course” (National Safety Council Defensive Driving course of equivalent):

• 
  Upon hire
  
• 
  After an “at fault accident” (see Accident Reporting section)
  
• 
  As part of their removal from “Probationary Status” under the MVR review process.
  

4. Performance Evaluation - Every year, formal driving evaluation will be conducted for each employee driving company vehicles to monitor compliance with this policy and utilization of defensive driving principles. The evaluation should utilize appropriate documentation and be conducted by the FSC or their designee.

11. SAFETY REGULATIONS

1. 
   Vehicle Safety Belts
   

The “Driver” and all Occupants are required to wear safety belts when operating or riding in a “Motor Vehicle”.

2. 
   Impaired Driving
   

A “Driver” may not operate a “Motor Vehicle” at any time, when his/her ability is impaired, affected, or influenced by alcohol, illegal drugs, medication, illness, fatigue or injury.

3. 
   Traffic Laws
   

All “Drivers” are required to abide by all federal, state, and local motor vehicle regulations, laws, and ordinances.

4. 
   Vehicle Condition
   

Each “Driver” is responsible for ensuring that the “Motor Vehicle” is in safe driving condition.

5. 
   Additional Safety Rules
   

1. 
   Do not pick up hitchhikers
   
2. 
   Do not use any radar detector, laser detector, or similar device
   
3. 
   Do not tailgate. Adjust your speed for road and weather conditions.
   
4. 
   Do not stop anywhere except as authorized. Remain on assigned travel routes.
   
5. 
   Do not push or pull another vehicle, or tow a trailer without authorization
   
6. 
   Do not transport flammable liquids and gases unless a DOT or UL Approved container is utilized and properly secured.
   
7. 
   Do not assist disabled motorists or accident victims beyond the level of their medical training: EMT, CPR, Basic First Aid, etc. If a driver is not qualified to provide the above services, he/she must restrict his/her assistance to calling the proper authorities.
   
8. 
   Be courteous. If a problem arises, get the person’s name, employer’s name and phone number. Someone from our office will deal with the problem.
   

6. 
   Motorcycles:
   

7. 
   Drivers must notify the Vehicle Safety Coordinator if their license is suspended or revoked.
   

8. 
   Company and Personal Property:
   

control. The company will not reimburse the employee for stolen personal property.

9. 
   Violations
   

11. CELL PHONE and ELECTRONIC DEVICE POLICY

1. 
   SAFETY FIRST. Calls will not be initiated while driving. Drivers will safely pull to the side of the road and well away from traffic before using the cell phone. Traffic citations and/or accidents deemed to be caused by the use of the cell phone would be entirely the responsibility of the employee and may result in disciplinary action up to and including termination.
   
2. 
   Hands-Free Device. A hands-free device must be used when receiving calls. Calls should not be received or engaged in when the driver deems the situation to be hazardous (demands complete attention such as heavy traffic, backing, poor weather, etc.)
   
3. 
   Texting/Emailing. Texting or emailing will not be engaged in at any time while the vehicle is being operated.
   
4. 
   Personal Electronic Devices. Electronic devices (including but not limited to laptops, DVD players, MP3 players, etc.) are not to be used during driving because of the distraction they cause.
   
5. 
   Other/Vehicle Provided Electronic Devices. Equipment such as navigation devices, radios, and other devices used for company communication may be used if the driver deems the situation is safe to use them.
   
6. 
   All devices must meet applicable DOT regulations for applicable vehicles.
   

If the driver needs to engage in a cell phone conversation, the driver must pull off the road and make the call after the vehicle is safely parked.

All cell phones should be equipped with message receiving capability to allow drivers to receive messages and return calls when safely parked.
Cell Phone Use by CMV Drivers
The U.S. Department of Transportation (DOT) ,as of January 3, 2012, implemented a hand-held cell-phone ban.
The rule which was issued by the Federal Motor Carrier Safety Administration (FMCSA) prohibits interstate commercial motor vehicle (CMV) drivers from using hand-held cell phones while driving.
Under the rule, CMV drivers will not be able to hold, dial, or reach for a hand-held cell phone, including those with push-to-talk capability. Hands-free phone use is allowed, as is the use of CB radios and two-way radios.
Specifically, the rule prohibits drivers from:

• Using at least one hand to hold a mobile phone to conduct a voice communication;

• Dialing or answering a mobile phone by pressing more than a single button, and

• Reaching for a mobile phone in a manner that requires the driver to maneuver so that he or she is no longer in a seated, belted, driving position.

1. 
   Accident Reporting
   

1. Notification - All accidents must be reported immediately to the FSC for further direction as needed. An accident is any occurrence involving a Company owned or operated vehicle which results in death, injury, or property damage and should be reported regardless of:

• 
  who was hurt,
  

• 
  what property was damaged
  

• 
  the severity of the property damage
  

• 
  where the accident occurred, or
  

• 
  who was responsible
  

2. At the scene of the accident:

• 
  Take precautions to prevent further accidents or injuries.
  

• 
  Exchange information with other parties involved to include:
  

b. Make, model, type, and license number of vehicle

c. Registered owner of second vehicle

d. “Driver’s” name, age, and address

e. All occupants’ names and addresses

f. Names of persons injured and the extent of injuries

g. Name of police station to which accident was reported

h. Name(s) and badge number(s) of police officer(s) at the scene

i. Name of insurance carrier of second vehicle

j. Name, address, and phone number(s) of all possible witnesses

k. Estimate of damage to second vehicle, as well as noting visible damage, parts, etc.
A company-designated representative will make every effort to visit the accident scene to help gather the above noted information. If the “Driver” hits an unattended vehicle, he/she should leave his/her name, the company name, and the company phone number on the windshield of the vehicle.
Please refer to the attached “Accident Reporting Kit”. A copy of this kit should be kept in each vehicle along with a disposable camera (or cell phone camera).

2. 
   Accident Investigation Report
   

3. 
   Accident Investigation Review
   

The Company President is responsible for reviewing the completed Accident Investigation Report Form and initiating any actions to prevent the reoccurrence of similar accidents by this “Driver” or any other company “Driver.

4. 
   Preventable/Non-Preventable Accidents
   

When a driver reports an accident, a designated company official or committee must determine whether the accident was preventable by the driver involved. The determination should use the following definition of a “Preventable Accident” as developed by the National Safety Council.

A preventable accident is any occurrence involving a company owned or operated vehicle in which the driver in question failed to exercise every reasonable precaution to prevent the occurrence.

The company driver adhered to the definition of a "Defensive Driver" by driving in such a way as to have committed no errors, controlled the vehicle by making proper adjustments for road weather and traffic conditions, and assure that the mistakes of other drivers did not involve the company driver in an accident.

5. 
   Driver Participation in Repair Costs:
   

If a vehicle is involved in an accident which is determined preventable, driver reimbursement to the company should be as follows:

B. If the vehicle is a total loss; the driver will be charged $250 (or put limit here).

6. 
   FAILURE TO REPORT AN ACCIDENT UNDER THE PROVISION OF SECTION XIII IS A VIOLATION THAT COULD RESULT IN DISCIPLINARY ACTION, UP TO AND INCLUDING TERMINATION.
   

Proper selection and maintenance of equipment are important aspects of this program. Reduced operational costs and accidents from vehicle defects are the direct result of a well-implemented maintenance policy.

Selection of vehicles begins with understanding the wrong equipment can result in excessive breakdowns, create hazards to personnel, incur costly delays and contribute to poor service and customer complaints. The company will purchase vehicles designed for their intended use and safety of the occupants.

The employee responsible for the vehicle will inspect the vehicle before each use for proper operation, noticeable damage or defects.

The following documents are to be included in a DQ file for duration of employment:

• 
  Driver-specific application for employment (§391.21);
  
• 
  Original motor vehicle record (MVR) requested from states within 30 days of hire (§391.23);
  
• 
  Road test or road test exception:
  
• 
  Road test form and certificate conducted by your motor carrier (§391.31(g)), or
  
• 
  Road test certificate conducted by another motor carrier within the past 3 years (§391.33(a)(2)), or
  
• 
  Photocopy of a CDL accepted in lieu of road test - not applicable if hired to operate doubles, triples, or tankers. (Note: No subsequent copies of license renewals required.) (§391.33(a)(1));
  
• 
  Background investigations (§391.23):
  
• 
  Drivers hired before October 30, 2004: General employment verifications sent to all former employers for the 3 years prior to the application date or a record of a good faith effort; or
  
• 
  Drivers hired on or after October 30, 2004: Safety Performance History data from all former DOT-regulated employers for the 3 years prior to the application date or a record of a good faith effort. This form must be maintained in accordance with §391.53 (secured, limited access) and may be in a separate Driver Investigation History File; and if applicable, any driver rebuttals to the Safety Performance History data and responses to the rebuttals from the former DOT-regulated employers.
  

The following documents are to be included in the DQ file for three years from date of execution:

• 
  Medical certificate (§391.43(g)) - Note: As of January 30, 2014, the file must contain:
  
• 
  Medical exam certificate, original or a copy, for all non-CDL drivers; or
  
• 
  Medical exam certificate, original or a copy, for CDL drivers whose states have not adopted the rules linking the CDL with the medical examination; or
  
• 
  Current MVR from the state showing medical qualification for CDL drivers whose states have adopted the rules linking the CDL with the medical examination.
  
• 
  If applicable, any letter granting a waiver of a physical disqualification (§391.49(j));
  
• 
  Annual motor vehicle record (§391.25);
  
• 
  Annual review of driving record (§391.25); and
  
• 
  Annual list of violations (§391.27).
  
• 
  The DQ file and Driver Investigation History file are retained for 3 years after a driver leaves your employment.
  

• 
  Longer Combination Vehicle (LCV) Driver-Training Certificate (§380.401); and
  
• 
  Entry-level driver training certificate (§380.509(b)).
  

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Driver’s Signature Date

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