Contract 03513 Current Contract Information



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Contract 03513 - Current Contract Information

Category One: Automobiles, Sedan (Compact, Midsize, Fullsize)

Category Two: Automobiles, Sedan (Hybrid, Electric, Alternative Fuel)

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Contract # 03513 - Vehicles

Category One - Automobiles Sedans (Compact, Midsize, Fullsize)

Category two - Automobiles (Hyrbid, Electric, Alternative Fuel)


State of Washington: Current Contract Information (CCI)

Revision Date:

January 14, 2014

Effective Date:

January 14, 2014

Award Date:

January 2, 2014

Term:

January 2, 2014 through December 31, 2016.

CCI Purpose:

  1. To award contract for Category One - Automobiles, Compact, Sedan, Fullsize. Contract is awarded to the following Authorized Dealers.

    1. Nissan, Columbia Ford Nissan

    2. Ford, Columbia Ford Nissan

    3. Chrysler/Dodge, Northsound Autogroup

    4. Chevrolet, Bud Clary Auto Group

    5. Volkswagen, KarMART

  2. To award contract for Category Two - Automobiles, Hybrid, Electric, and Alternative Fuel to the following Authorized Dealers:

    1. Nissan, Columbia Ford Nissan

    2. Ford, Columbia Ford Nissan

    3. General Motors/Chevrolet, Bud Clary Auto Group

    4. Toyota, Toyota of Yakima dba: Bud Clary Auto Group

    5. Honda, Honda Auto Center

    6. Volkswagen, KarMART

DES Contact:

PRIMARY CONTACT

ALTERNATE CONTACT

Name:

Steve Hatfield

Name:

Christine Schoepfer

Phone:

(360) 407-9276

Phone:

(360) 407-9404

Email:

steve.hatfield@des.wa.gov

Email:

christine.schoepfer@des.wa.gov

Contractor:

See Vehicle Pricing and Ordering Checklists

Ordering Process:

See Special Conditions #3

Contract Exclusions:

See Special Conditions #1

For the use by:

This contract is subject to RCW 39.26 authorizing state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Master Contracts and Consulting (MCC) Contracts Specialist (CS) that the pricing is less costly for such goods or services than the price from the state contractor.
If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by MCC and forwarded to the CS administering the state contract. (Reference paragraph 3.4.b State Purchasing Manual)
If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.

Authorized Users:

Only authorized who have a signed Master Contracts Use Agreement (MCUA) are authorized to use this contract. A copy of the MCUA along with a list of authorized purchasers is located at http://des.wa.gov/services/ContractingPurchasing/Purchasing/Pages/default.aspx. Awarded Dealers will not process vehicle orders without verifying the Purchaser is authorized to use the contract at the link above.

Minimum Order:

One Vehicle

Delivery/Payment:

See Vehicle Pricing and Ordering Checklists

FOB Point:

FOB Destination – Vehicle will be prepared for delivery and unless otherwise requested delivered to purchaser’s in state location by Dealer’s agent at no additional cost. (FOB selling Dealership on Oregon orders).

Freight

Prepaid and included in unit pricing


Special Conditions:
All current vehicle contracts may be viewed using the “Contract Search Tool” located at: http://des.wa.gov/services/ContractingPurchasing/CurrentContracts/Pages/default.aspx


  1. Titles and Licensing

Customer is to pay all title and licensing fees directly to the Department of Licensing (DOL) or their local sub agent. Dealer will not invoice customer for such fees, including the trauma care fee which will be paid to DOL per RCW 46.12.042 (2). Dealer check previously made out to DOL for a portion of the Licensing Fees will not be provided.
For information regarding the sale or purchase of surplus vehicles contact the Surplus Operations at (360) 753-3508.


  1. Ordering Process

Vehicle orders are placed directly with the awarded dealer. Dealers may request a copy of the Pricing and Ordering Checklist along with Purchase Order located by Vehicle Type located in this document.
Please take into consideration the following factors when making your vehicle purchase:

  • Total overall cost of vehicle, and/or

  • Dealer location (region), and/or

  • Local preferences, and/or

  • Fleet consistency, and/or

  • Vehicle availability, and /or

  • Legislative mandates, etc.


Contract Vehicle Pricing:

In the past vehicle contracts were awarded annually based on the manufacturers' build cycle. This contract uses a multi-year award process. The initial term will be two years with the option to extend for an additional one-year term. New Model Year vehicles will be incorporated into the contract to allow for a smooth transition and uninterrupted vehicle availability; eliminating the "seasonal" cutoff periods. If orders are received after a model-year final order due date, manufacturer’s new model year prices (increases or decreases) will be applied to contract pricing via contract amendment. Dealer will notify DES and customers of any model year price increases as soon as pricing is released by manufacturer. If not published on the Current Contract information (CCI), customer may contact dealer directly to obtain final order due dates for current model year.





  1. Passenger Vehicle Approval (only required by state agencies)

The operating budget that Governor Chris Gregoire signed May 2, 2012 includes a proviso that orders the director of the Department of Enterprise Services to give written approval before any agency can make a passenger vehicle purchase.

Please note: Fleet Operations will handle this process for agencies with fleets managed by DES.

When purchasing passenger vehicles through state contracts, agencies should take into careful consideration the business need. Before signing off on vehicle purchase requests, DES Director Joyce Turner will review the following criteria:



  • Vehicle(s) are included in agency’s biennial vehicle purchase plan.

  • Written approval from the director of the agency making the request.

  • Type of vehicle being requested.

  • Expected use and location of the vehicle.

  • If this is a new vehicle, what is the business need?

  • If it is a replacement vehicle, what is it replacing?

  • Current mileage of the vehicle being replaced. Current retirement mileage is a minimum of:

    • 100,000 miles for gas-powered sedans and station wagons.

    • 115,000 miles for hybrid sedans and SUVs.

    • 115,000 miles for small to mid-size SUVs and trucks.

    • 130,000 miles for full-size trucks and vans.

  • Annual usage.

  • Fuel efficiency. Executive Order 05-01 directs agencies to give preference to hybrid vehicles.

The Passenger Vehicle Request Form is available online. The signature of the agency director is required prior to any review. An electronic version of the signed form should be emailed to vehicleapproval@des.wa.gov

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