Department of Intramural-Recreational Sports 2016-17 Annual Report
Conduct a cardio machine audit for the SRC
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- Perform Cardio Machine rotations
- Document Personal Training sessions and number of Clients
- Conduct a Membership Type tool
- Implement a Sport Club Scholarship tracking tool
- Document coaches certifications and criminal background checks
- Conduct and Outside Group Reservation study
- Investigate Parking changes in 4 th Street Lot
- Select and hire Department Assistants
- Inventory response bags on regular basis
- Conduct a site review for safety response
- Provide first aid bags to appropriate clubs
- Review Learfield status on a regular basis
- Fitness Group Fitness Classes
- Fitness Interns and Mini-Fit Checks
- SRC Fitness Equipment Demos Repairs
Conduct a cardio machine audit for the SRC Our equipment in the SRC was coming out of warranty this year. We wanted to do an in-depth review of every piece of cardio equipment to insure we had the opportunity to replace/repair anything that was possible before the expiration of their warranties. Debby, Chelsea and Danielle completed the study and had appropriate repairs/replacements made. Those will prove to be noteworthy cost savings as we move the SRC into a new period of time where the original equipment is no longer covered by manufacturers of vendors warranties. Perform Cardio Machine rotations All of our cardio machines contain a tracking device that will show us their hours of use. People tend to be creatures of habit and typically use the same piece of equipment every time they come. We suspect that many pieces of similar items have wide ranges of actual use. Debby, Danielle and Chelsea performed an audit of hours of use and re-located machines where those discrepancies occurred. That will greatly increase the overall life of our cardio machines, which is especially important given our current warranty scenario. Document Personal Training sessions and number of Clients Now that we are more established in our personal training program, we need to continue to track both our number of clients and the number of sessions our personal trainers provided. We had 8 nationally certified trainers. The provided 357 sessions of personal training to 32 distinct clients. Conduct a Membership Type tool Now that we have had the SRC open for 3+ years, we wanted to do a report to see how many members we had in our various membership types. The alumni number is inflated due to the high number of current alumni members who paid the rec fee and are on their free time. Alumni: 474 (this number fluctuates due to our membership terms and the Paid Rec Fee members) Faculty Staff Full: 112 Student Dependent: 22 Faculty Staff Dependent: 11 Implement a Sport Club Scholarship tracking tool Since our sport clubs have become involved in a scholarship program with the Office of Admissions, we need to document the number of students receiving some form of financial club assistance as well as what clubs are actively providing these opportunities to their members. Total students receiving club scholarships 50 Women’s Volleyball 12 Rugby 12 Men’s Lacrosse 10 Ice Hockey 5
Baseball 3 Bowling 2 Golf 1
Document coaches certifications and criminal background checks A number of our clubs utilize coaches from outside the University. These coaches all must submit to and pass a criminal background check before having contact with our students. All appropriate coaches have done so and their CBCs are on file with the sport club coordinator. Conduct and Outside Group Reservation study We wanted to see how many outside groups utilized the SRC. We can run a report in CSI that gives us total reservations and how many unique groups that represents but we are not able to separate department functions from outside groups. The following results are interesting to see though. When we make a reservation in the CSI system, we have to create a “guarantor.” We have 350 of those in the system. Total Distinct Guarantors: 187 Total Reservations for the year: 3,721 Investigate Parking changes in 4th Street Lot The large lot on 4th Street is the closest to the SRC. Our membership platform, especially the alumni plan, is hampered by parking around the facility. We heard rumors that the Foundation was looking to get out of operation of the lot due to low use and lack of income. That was true and the University has re-gained control of the lot. Currently it is still a pay lot but there is a chance it may return to permit parking. If it does, we have had discussions with parking about including a permit that alumni would be eligible to purchase. Select and hire Department Assistants We anticipated the need to replace two Department Assistants this year. Due to an un-expected departure of another, we actually had the need to replace three. Those searches are current and ongoing at this point. Include a specific question on injury response to team sport satisfaction tools Injury response is a topic at all town hall team sports meetings. There were no responses from anyone reporting poor response to an injury situation. Most people had compliments to the way our staff responded. This has already been a regular talking point in all of our town hall meetings but should be continued. Inventory response bags on regular basis Our bags were inventoried at the conclusion of every team sport and at the mid-point of each of those. The bags were kept stocked and ready for any response that we may have encountered. In addition the First Aid Room was inventoried and stocked at two points during the year. Conduct a site review for safety response Our clubs practice and play in various locations. We need to review those locations to make sure our clubs have appropriate mechanisms in place in case of an emergency medical situation. Those that cannot document the availability of a certified first responder with CPR and First Aid certifications at the various facilities used should be required to send club members to become certified through our office or through existing classes with the Louisville Fire and Rescue/American Heart Association. Our Sport Club Coordinator has confirmed that all sites were inspected and found to be safe for our participants. Provide first aid bags to appropriate clubs With clubs practicing at different venues, we want to make sure those that are in facilities other than ours (where we have responders and equipment available) have access to basic first aid supplies. We will supply those clubs with a first aid bag and stock it whenever they indicate that it is needed. Our most competitive clubs, such as ice hockey and rugby, have arranged to have medical staff on site for practices and contests. We make the provision of bags available to all clubs. We provided CPR/AED/First Aid classes for clubs and had several participate. Those individuals are included in the class documentation section. Review Learfield status on a regular basis We are starting our final year of our contract with Learfield Sports Properties. We continue to review and explore new ways of furthering our relationship with the firm. Learfield has been aggressive in pursuing potential leads for us. John Smith meets with Learfield staff on a regular basis to insure compliance and discuss future sponsorship opportunities. Most of our compliance obligations revolve around the intramural program. That staff has done an exemplary job of making sure those things are fulfilled. Learfield provides us with an excel spreadsheet with all partners and obligations at the start of the year which we follow to ensure total compliance. Technology Technology continues to drive most of our daily functions. Fortunately for us, most of our equipment is relatively new and we had very few issues to deal with. From an operations standpoint, having 160 points of connection and 20 computers in the SRC, a satellite television system, digit television system and touchscreen display, projectors and smart boards, we are very technology dependent. All of our machines are up to date on virus protection and malware programs. Given the number of machines and different platforms we are dealing with, it is critical that we maintain and utilize these in the best manner possible. We continue to look for new ways to use technology in every phase of our operation. We completed our migration of all machines to Windows 10, which was required by the University. That involved a significant amount of time and scheduling to complete machines not only in a timely manner but also in a way to impact the user to the less degree possible. John is serving on the Student Affairs Social Media Committee. We have seen a number of changes and improved use of media through our participation in that. Safety We had 55 staff members certified to respond to emergency medical situations through the American Heart Association. Our certifications are now on two-year cycles so the number of responders certified in a given year and the number of responders available to use are not the same figure. A number of our responders were certified in the previous year and some of our responders graduate or leave the department for one reason or another. Since changing to the American Heart Association rather than the American Red Cross for our certification and training programs, we have received much stronger support. Louisville Fire and Rescue uses American Heart and has a center dedicated to CPR/AED and First Aid downtown. The same people that teach the professionals how to respond to any situation are available to help us with any scenario we may encounter. Our certifications are now done in-office rather than have to go through Kansas City, making it much timelier in getting them done. The American Heart Association is also much more stringent in teacher qualifications These 55 trained responders are called “designated responders” Heartsaver CPR and First Aid through the AHA. At least one of these staff members is on duty in our facilities and at our programs at all times. As a staff, we responded to 170 documented emergency medical situations last year that were deemed serious enough for our supervisors to complete written reports That is an increase of 46%. We had been looking for that increase given the larger number of participants we are dealing with now especially through the intramural and informal parts of the program. The increased numbers of participants we are dealing with now in the SRC compared to previously in the SAC makes our response program even more paramount. Our current method of training designated responders makes our response to these situations quicker and more thorough than our previous method of mass training to a lower level of skill. Each of the 170 injured participants that had a response form filled out received a follow up call to see if they needed assistance of any kind and just to show concern from our part. Some of these injured participants are from out of town or even international students who do not know a doctor or where to go in Louisville. We refer to orthopedic and general practice medical professionals when asked as well as provide assistance in communicating with Risk Management regarding insurance protocols. Our injury breakdown was markedly different this year. 72% of our injuries were bone/joint related. Last year that number was 68%. Blood injuries make up the next most responded to situation at 14%. Head injuries coupled with concussion symptoms comprised make up 13% of our injuries. We have seen an increase in the head/concussion injuries which is likely related to the increased number of sports that have the potential for collisions such as indoor soccer, team handball, and the increased popularity of flag football and soccer. The increased numbers of people in the informal program participating in pick-up basketball have also had an impact on that injury rate. Our First Aid Room continues to be a great addition to our response program. We have what amounts to a physician’s exam room adjoining the front counter area of the facility. Now, if a person is hurt, and we are able to move them, we can provide privacy and a better level of treatment with the room. We have used the room a number of times since opening the center and every patient has commented on the improved comfort level they derived from the privacy provided. Our response bags were inventoried and re-stocked on a regular basis. Our AED pads where all changed out this year and have a two year window of use from this point. We also continued our department protocols for MRSA to insure we were on the leading edge of dealing with this potentially deadly virus. There are no current certifications available from national health/safety agencies dealing with the prevention of MRSA, which prompted us to develop our own training program. Fitness Group Fitness Classes With 3 years of operating group fitness classes at the Student Recreation Center (SRC) our participation numbers in the classes remain consistent. We reduced the number of classes offered at the SRC and Health Science Campus (HSC) to 30 per week from 36 per week last year by eliminating some of our least popular classes. Our participation numbers only dropped by 180 participation hours from 9200 to 9020. By decreasing the number of classes offered by 168 fewer classes and keeping our participation number consistent, we increased the average number of participants per class from 8.15 to 9.4/ class overall. Our evening classes continue to be more popular than early morning as we moved our 7:00 am power yoga class to 4:00pm and increased numbers from 5 to 23 participants per class with the same instructor. Cycling, Butt & Guts, Zumba and HIIT classes all remained popular averaging over 15 participants per class. Having all student instructors always poses a challenge of higher turnover with instructors, but with that comes the opportunity to gain new instructors in a variety of classes. Every year we usually lose a few instructors but this year we lost five due to graduation and one was our Sports Program Assistant that helped recruit and train our instructors and had been part of our team since the SRC opened. Though she will be sorely missed, she did such an excellent job of recruiting and training new instructors, we have several that remain on staff with great experience and teaching a variety of classes. We will begin our search for a new Sports Program Assistant in fitness over the summer and transition into the new academic year with few issues. One project we completed last summer was the creation of three 20-minute exercise videos by our group fitness instructors (one in cycling, one in belly dancing and one in HIIT) for our distance education students to be able to click on and complete in their homes. This project was fun to work on and is still available for students to utilize if they choose. Moving forward we will look to assess the demographic of students taking our group fitness classes and see if there is a particular group we are not reaching. We will evaluate what types of classes can possibly be added to our schedule or modified to increase our attendance and diversity. We will continue to recruit new instructors from our current participants as well as reach out to our Exercise Science students to see if there is an interest in teaching as a potential internship opportunity or future career. Personal Training With almost 3 years in operation, the CardForce Personal Training Program remains consistent serving 32 different clients and conducting 325 sessions. This past year we had 8 trainers work for us and of those 6 graduated and are moving on. Add in the loss of our Sports Program Assistant that worked with our personal trainers due to a career move and we lost 7 total trainers this year. Our focus this summer will be on hiring a new Sports Program Assistant and recruiting personal trainers. We have contacted NETA and now have a two-day certification workshop scheduled for August 19 & 20. Hopefully we will hire some trainers from that workshop or have some of our current staff become certified. Once the new trainers are hired, we will concentrate on having them work the floor to promote themselves and the program and get them trained to work with clients. Training will come in the form of assigning case studies and have them create workout plans for the client in the case study and demonstrate the workout, then provide feedback on how well they presented and instructed the exercises and how appropriate they were. Some of our current fitness staff members have expressed an interest in taking the certification course and we will assist them in that matter as we have some study materials from previous workshops. Once we get the trainers hired and trained, we will focus on marketing the program using our Instagram account to post short videos created by the trainers as well as twitter and tabling in the SRC lobby. Fitness Interns and Mini-Fit Checks Hiring several Exercise Science students has been a great partnership for our department. We had several students complete internships with us this past year. Some were already working for our department before adding internship hours to their supervisory duties and others were met through attending the Internship Fair hosted by the Exercise Science Department in November. We have our interns staff a table in the fitness center offering fitness advice, body composition and blood pressure checks for the students and SRC members. This gives the students an opportunity to gain hands on experience honing their fitness assessment testing skills while working with a diverse client base and thinking quickly to answer fitness related questions and give advice. Our interns also received some experience working on the weight room floor supervising patrons and providing spots for lifters as well as leading their internship supervisors through workout plans devised by them based on case studies they were given. This partnership seems to be working well and we will continue to monitor, cultivate and adjust it to make it a more fruitful, positive experience for the interns. We will continue to look for new ways and programs to get our interns more experience in the field of exercise science by utilizing their strengths and interests to offer to the university community. SRC Fitness Equipment Demos & Repairs We continue to perform our quarterly inspections on our fitness equipment and check the machines on a daily basis as we walk through the fitness center and make minor repairs as needed on equipment. Before the cardiovascular machines went out of warranty last October (after 3 years) we completed an ‘audit’ of our machines to see which ones had the most mileage and/or usage hours and rotated them to even out the usage of the machines. Those with fewer usage hours were moved into our higher traffic areas and higher usage hours into our more remote areas. This will help to extend the life expectancy of our machines along with routine cleanings and maintenance. Looking ahead, we reached out to our vendors to see what new equipment and products were on the market and asked if we could demonstrate some of their machines/equipment in the SRC as we were preparing to purchase new machines as our original ones began to break down or go out of service. Several vendors were very receptive to the idea and we created space for various machines to be brought in for a few weeks at a time and allow the students to try out the equipment and evaluate it. This would allow the students some input into what equipment would be purchased for the SRC and to help ensure it was what the members wanted and would be utilized. This also gave us an opportunity to ‘try out’ the equipment before buying it to check out the quality and durability of the product. Several machines we were able to try out were the Octane Zero Runner, True Alpine Runner, Green Series treadmill, Star Trac Treadmill, Matrix Treadmill, FreeMotion Incline Trainer, HIITmill (self-powered treadmill), Matrix S-drive (self-powered treadmill) and Tire Flip 180. We will be demonstrating a few more machines over the summer and possibly purchasing some of the more popular pieces depending on the budget. One purchase we were able to make this past year was a new platform, full power rack, Olympic bar and additional bumper plates. The platform was well-received by the SRC members as there is often a long wait to get onto the 2 platforms and half racks we currently have. This purchase was also to accommodate our policy change to allow overhead Olympic lifts on the platforms and power racks, which were previously not allowed. This policy change was well received as we have had multiple requests since we opened to allow the overhead lifts, but felt the lifts were too dangerous. After completing some research with our counterparts at other universities throughout the state and surrounding states, most of them were already allowing the lifts to be performed. We also checked with our Risk Management Department and they told us they were ok with us allowing the lifts. After re-arranging some equipment and creating and posting safety policies, we were able to fit in the new platform and allow the overhead Olympic lifts with little disruption. Sports Club Federation The 2016-17 school year was another excellent one for the Sports Club Federation. The Federation began the season with 21 members and added four clubs (Chess, Running, Wrestling, Women’s Ultimate) while losing one over the course of the season (Women’s Softball) bringing our number to 24 active groups and 400 total members. We met with several groups concerning the formation of future clubs, which we look forward to in the upcoming year. Sports Clubs are student groups dedicated to a particular sport, which separate them from other recognized student organizations and competitive intramural sports. Our roster currently enjoys competitive clubs, instructional clubs, and social groups. This diversity lends strength and credibility to our program and allows us to offer a wide range of differing sport and recreational options. Our Sports Clubs have been allowed to expand and include community and alumni members as well, which lends stability to the clubs by not limiting involvement to just the few years participants attend the university. We believe we are one of the few, if not only, sports club programs in the country that allows community members, which is something we are very proud of. The clubs are lucky to have the strong leadership that they enjoy, with many clubs having an experienced and dedicated individual overseeing all aspects of their respective club. This is perhaps the largest contributing factor for the continued success of our clubs and one that we will continue to foster amongst the membership. This also would not be possible without our community membership program, which justifies its existence in a strong and very visible way. We knew that with the opening of the new Student Recreation Center in October 2013 many changes were in store for the sports club program. Whereas previously we had clubs meeting and practicing in various different areas of campus and in the community, we now have a facility that is capable of housing a variety of different clubs and hosting a multitude of activities. With the center’s opening, we are able to provide dedicated practice space to 17 of our clubs in one facility. We also knew that the new center would affect the makeup of our club roster, which has proven to be accurate as well. Previously, the majority of our clubs were instructional in nature, with competitive clubs becoming more popular but not the majority. When the SRC opened, we have seen a significant shift toward competitive clubs, which is a trend we see continuing in the immediate future. In the future, it will be entirely possible to add several clubs based solely on our ability to provide appropriate practice and meeting space in the SRC, which is a luxury we previously did not enjoy. Sports Club Federation meetings are now held in the classrooms of the building as well. Another exciting area of our program was our continued partnership with the Office of Admissions. Two years ago we began working with Admissions in an effort to attract a higher level of student and athlete to our program by educating potential incoming freshmen of the availability of academic scholarships from the university and the Metropolitan College program. Our clubs were able to use this information to actively recruit potential club members and offer them the possibility of receiving significant financial aid. This year we had 50 students take advantage of this program. We were tasked with increasing this number by 10 percent for the coming school year, which is a number that looks easily attainable. Initially this idea was implemented through four of our competitive clubs. We have now opened this idea to all of our groups and introduced some better athletes to our club program. We are also excited about the creation of a Gift Account in the Department of Student Affairs, specifically for use of our sports clubs, which will allow anyone looking to make a donation to a specific club to do so and be able to claim a tax deduction for that donation. This is a tremendous accomplishment and one which has been much-needed for a long time. Our Men’s Lacrosse Club was the first group to take advantage of this account, and were able to raise over $8500 in less than one week in order to travel and participate in their national championship tournament. This would not have been possible in the past, and it is indicative of the potential fundraising possibilities for all of our clubs being able to utilize this account. It is with great sadness that we report the untimely and unnecessary passing of Women’s Lacrosse Club President Savannah Walker in March. Savannah was attending a concert at an art gallery when she was caught in the crossfire of senseless gun violence. Her passing was a tremendous blow to not only our club program but the university community as a whole, as Savannah was a vibrant young woman with an extremely bright future ahead of her. We share in the grief of Savannah’s family and stand ready to provide any assistance we can in their great time of sorrow. The following is a brief outline of the accomplishments of our twenty-four clubs for the 2016-17 academic year: Directory: intramurals -> about-us intramurals -> Monday, April 20th through Saturday May 2nd Registration Deadline: Monday, April 13th at 5pm the game about-us -> Department of Intramural-Recreational Sports 2014-15 Annual Report about-us -> Annual Report Table of Contents Download 462.08 Kb. Share with your friends:
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