District disaster management

MAIN OBJECTS OF FLOOD PREPAREDNESS

The main objectives of various flood preparedness measures are:-

1. 
   Minimizing the loss of human lives in floods.
   
2. 
   Minimizing the loss of live stack.
   
3. 
   Minimizing the loss of property and infrastructure
   
4. 
   Minimizing ill effects on the health of effected population.
   
5. 
   Bringing the human activities in the locality to normal condition soon after the floods.
   

i) Area between River Ravi and Sakki Nallah of Ajnala Tehsil and village across Dhussi Bundh.

ii) Bet area of River Beas and Sutlej lying in the Tehsil Baba Bakala.The village falling very vunlnerable area are given Annexure `B`
VULNERABLE AREA

The list of very vulnerable villages shall be a maintained in the Tehsil Flood Control Room/ District Flood Control Room. These villages shall also be shown in the map which shall be placed in the Tehsil Flood Control Room/ District Flood Control Room.

a) Reader to D.R.O./ Flood Clerk from 9.00 AM to 5.00 PM

b) Duty Clerk along with one peon from 4.00 PM to 10.00 PM by one party and from 10.00 PM to 8.00 AM

Next morning by the other party.

c) On holidays three duty clerks & three peons will be put on duty one from 8.00 AM to 4.00 PM, second from 4.00 PM to 10.00 PM, third 10.00 PM to 9.00 AM. All message in connection with the flood situation will be recorded by clerk incharge of the Flood Control Room/ Duty clerk in a register and the copies thereof will be sent to the District Flood Control Officer or Deputy Commissioner, for his order immediately on the receipt of the message similarly on the lines of District Flood Control Room, Tehsil Flood Control Rooms will be set up as under:-

1	2	3	4
Amritsar-1	Kuthchery Compound	Tehsildar, Amritsar-1	2562663
Amritsar-2	---do----	Tehsildar, Amritsar-2	2562663
Baba Bakala	S.D.M. Office	Tehsildar, Baba Bakala	245510
Ajnala	----do----	S.D.M, Ajnala	221037

FUNCTION OF THE FLOOD CONTROL ROOM.
The District Flood Control Officer and the incharge of the Tehsil Flood Control Room shall take the following steps to meet with the any eventuality arising on account of floods in their respective juridctions:-

a) The District Flood Control Officer will obtain information regarding the discharges of River Ravi and Beas at Madhopur and Dera Gopipur from the Exective Engineer, Amritsar Drainge Division, and Amritsar and shall communicate the same to the incharge of the Tehsil Flood Control Room.

b) The Incharge of the Tehsil Flood Control Room will transmit the information relating to the discharges in River Ravi and Beas to the sector officers for information to the inhabitants of the villages situated alongwith these rivers and likely to be affected on account of heavy discharge of water in these rivers. The incharge of Flood Tehsil Control Rooms will be informed by the sector officers about the action/ steps taken receipt of information.

c) The Incharge of the Tehsil Flood Control Room will transmit the information in respect of any loss of property/ human lives etc. to the District Flood Control Room over the Telephone/ T.P.M and the District Flood Control Officer, Amritsar after obtaining the approval of the Deputy Commissioner, will transmit the same to the Commissioner, Jalandhar Division, Jalandhar and under Secretary to Govt. of Punjab, Revenue Deptt, Chandigarh/ State Flood Control Room at Punjab, Civil Secretariat, Chandigarh. The Telephone of State Control Room at Chandigarh is 2741762 or 2747798.

d) The District Flood Control Officer will act as liasion officer between the Military and the Civil Authorities for obtaining army assistance, if needed. He shall establish contact with the Army liasion officer deputed by the Station Commander, Amritsar. Army help would be sought ordinarily as the last resort after fully utilising assistance that can be secured from Police/ Home Guards in flood relief and rescue operation where the District Authorities feel it would necessitate requisitioning of Army, it will inveriably be sent the G.O.C.PH & H Ambala. Home Secretary, Punjab and of course to the Flood Control Room of FCR Punjab, Chandigarh.

e) All demands relating to the supply of boats, tents and other relief shall be placed by the incharge of the Tehsil Flood Control Office .The District Flood Control Officer will immediately obtain the order the Deputy Commissioner and make all necessary arrangements for the supply of various articles to the S.D.M concerned.

The Telephone Numbers of the Officer connected with the Flood are at Annexure `A`, ‘B’,’C’,’D’ and ‘E’.

In order to keep proper liaison between the Tehsil Flood Control Room and the villages likely to be affected with Floods/over flowing sector shall function in the District.

The Sector officers will be the incharges of the area allocated to them and will keep the Tehsil Flood Control Room in touch with regard to the action of the floods in the area

Name of Tehsil	Name of sector	Jurisdiction	Incharge of Sector
Amritsar-I	Jandiala	Jandaila Block Manjitha Block P.S.Kathunagal	B.D.P.O.Jandaila B.D.P.O Manjitha B.D.P.O. Verka
Amritsar-II	Attari	Field Kanungo Cricle Attari	Field Kanungo Cricle Attari
Baba Bakala	Rayya Tarsika	Rayya Block Tarsika Block	B.D.P.O.Rayya B.D.P.O Tarsika
Ajanla	Ajnala Chogawan Ramdas	Ajnala Block Chogawan Block P.S. Ramdas	B.D.P.O.Ajnala B.D.P.O Chogawan Field Kanungo Ramdas

Besides this the DC's office has the following telephone numbers:-

2 A.C (Grievances) 2225722

3 D.R.O 2229125 2401103

4 S.D.M Amritsar 2226928 2562245

5 D.T.O 2565244 2507560
These telephones can also be used as Control Room telephone incase of emergency. Generally the phone No. 2229125 (DRO) is earmarked as Control Room for flood situation. At the time of crisis a Senior Gazetted Officer is deputed to man the Control Room. The telephone of Deputy Commissioner's office is 2226161 and shall be attended by Supdt. to D.C and helped by E.A and L.F.A during emergencies.
The system of Control Room in Police lines (for law and Order) and in DC office (for Natural and other Disasters) at the district level is for a situation of large scale and wide spread crisis in the district. In case of localized Law and Order problems or Natural and other disasters, Control Rooms are generally established at the concerned Police Stations or SDM" Office respectively or at any other strategic place nearer to the site of disaster. For operational expediency, this system shall be continued and their telephone numbers are as under:-
Sr.No. Officer Tel.No. (O.) Tel.No.(Res)
1 S.D.M Amritsar-1 2226928 2562245

2 S.D.M Amritsar-2 2228303 2229093

3 S.D.M Baba Bakala 245570

4 DSP Amritsar city 2555400 2501993

5 DSP (Rural) Asr. 2220671 2560296

6 DSP Ajnala 221023 221023

7 DSP Baba Bakala 245717 245718
Control Room will be equipped with detailed location maps of the district, towns & tehsils showing locations of Fire Stations, P.H.Cs, Veterinary Hospitals, Roads, Index drainage plan, Rail lines etc. A detailed list of the officers posted in the district with their residential address and telephone numbers shall also be readily available there.
MAINTAING OF CONTROL ROOM
Police Control Rooms located in the police lines are manned round the clock by a person of the rank of ASI/Head Constable. Generally, he receives the information/ messages and sends the same to the concerned authorities. Like wise, the DC office room is normally manned by the office Superintendent emergent situations the control room is normally manned by the office Superintendent emergent situations the control rooms shall be manned as detailed below:-
Level-I-Operation

When the emergency can be managed with the resources available within the district.

1. 
   Police Control Room with E.M and Dy. S.P nominated by DM and SSP respectively.
   
2. 
   DC office control room with an E.M or Senior Gazetted officer nominated by the Deputy Commissioner.
   

When sources from the state/Central Government and required to manage the emergency.

1. 
   Police control room with an ADM or EM nominated by the DM and DSP/SSP nominated by SSP.
   
2. 
   DC office control room with ADC (D).
   

Subject:- constitution of the city disaster management committee CIMC for Amritsar, under the urban earthquake vulnerability reduction project (UEVRP).

Municipal Corporation, Amritsar has planned to setup 7 control rooms at different areas of Amritsar city. The detail is as under:-

1. 
   Zone No. 2, O/S Lahori Gate (Ph. No. 0183-2557587)
   

One Ditch Machine, 1 Tipper, 5 (Health) Trolleys, 1 Fire Tender & 1 Car will also be allocated to above staff. This control room to cover the area of ward no. 3,4,5,6,7,8,45 (part),27,28,30,31 & 32 i.e. Abadi Kot Atma Ram, Bus Stand and within walled city from Hathi Gate to Lahori Gate upto Kt. Karam Singh to chowk Namak Mandi to darbar Sahib- Bazar Jhatkayian guru ka Mahal- Chaurasti attari-Khoo Bombay wala up to Hathi Gate, Haripura, Khai Mohalla, Rajiv Gandhi Nagar, Nawankot, Chotta Haripura, Daim Ganj, Gurbax Nagar, Mehar Pura, Bhutan Pura, Islamabad up to Kot Khalsa and adjoining areas.

2. 
   Zone No. 3, O/S Bhagtan wala Gate (Ph. No. 0183-2521155)
   

3. 
   Guru Nanak Bhawan (Ph. No. 0183-2545480)
   

One Ditch Machine, 1 Tipper, 5 (Health) Trolleys, 1 Fire Tender & 1 Car will also be allocated to above staff.

This control room to cover the whole area of Ward No. 1,2,14,15,16,17,18,19,20,21,22,23,46,57,58 & 60 i.e. inner area sikandri gate, hall gate, ram bagh gate, maha singh gate, sheranwala gate, ghee mandi up to S.W. gate, abadi bhushan pura, bagh ramanand, kt. Ahluwalia, jallian wala bagh, kt. Kanahia, hall bazaar, gagar mall road, kt. Sher singh, Bazar Ram Bagh, Kt. Bagian, Kt. Jaimal singh, karmo deori, telephone exchange. Area bounded by G.T. Road starting from Hussianpura chowk to shivala bhayian railway X-ing to upto sunder nagar bazaar R.S.H., judge nagar, joura phatak, rasoolpura, mohakmpura, golden avenue- new golden avenue, maqboolpura, rana garden upto Daburji then road to S.W. village, Partap Nagar, Kapoor Nagar, tej nagar, s.U.S. nagar area between T.T. Road-S.W. Road. o/c road & U.B.D.C. & village verka.

4. 
   Zone No. 6, Ram Bagh Garden (Ph. No. 0183-2562965)
   

One Ditch Machine, 1 Tipper, 5 (Health) Trolleys, 1 Fire Tender & 1 Car will also be allocated to above staff.

This control room to cover the whole area of Ward No. 42,44,45 (part), 47,48,53,55 & 55 i.e. area between Fatehgarh Churrian Road upto M.C. Road, Race Course Road, Race Course Road upto M.C. Limit, Lawerence Road, M.M. Malvia Road, Race Course Road, Maqbool Road, Mall Road, Nehra Colony, Paris Town, Jawahar Nagar, Batala Road, Tung Pai, Sandhu Colony, dhupsari Area, Rajesh Nagar, Preet Nagar and adjoining areas.

5. 
   Zone No. 7, Opposite Government Dental College (Ph. No. 0183-2566608)
   

One Ditch Machine, 1 Tipper, 5 (Health) Trolleys, 1 Fire Tender & 1 car will also be allocated to above team.

This control room to cover the whole area of Ward No. 49,50,51,52,54 & 59 i.e. area bounded by R.H.S. Majitha road upto Sacred Heart School upto Nehru colony, sandhu Colony, Gail Banke Bihari adjoining Batala Road near Joura Kothian to Shivala Road upto Shivala Railway X-ing adjoining Railway X-ing upto Sundar Nagar Bazaar L.H.S. area and village Vallah & some portion of village verka.

6. 
   Zone No. 5, Putlighar (Ph. No. 0183-6564918)
   

One ditch Machine, 1 Tipper, 5 (Health) Trolleys, 1 Fire Tender & 1 Car will also be allocated the above officials.

This control room to cover the whole area of Ward No. 29,39,40,41 & 42 i.e. area of Islamabad, Chowk Rajputan near Pipli Sahib Gurdwara, Bara Makhan, Rani Ka Bagh, Khalsa College, G.N.D.U., Guru Nanak Wara, Sewa Nagar, gowal Mandi, Green avenue, White Avenue, area bounded by Maqbool Road, Mall Road & Fatehgarh Churrian Road.

7. 
   Zone No. 8, Chheharta (Ph. No. 0183-2450535)
   

One ditch Machine, 1 Tipper, 5 (Health) Trolleys, 1 Fire Tender & 1 Car will also be allocated to above team.

This control room to cover the whole area of Ward No. 33,34,35,36,37 & 38 i.e. whole Chheharta area bounded by government Polytechnic Road upto village Kale Bye-Pass upto Gate Way of India place upto M.c. Limit via village Guru ki Wadali, bothside of G.T. road upto M.C. Limit.

Superintendent Engineer (Civil)

Municipal Corporation, Amritsar

DUTIES OF SECTOR OFFICERS

The Duties of the sector officer will be as follows:-

1.. To set up his camp at a control place in the sector.

2. To strat additional relief centres and appoints officers who will be incharge of these centres.

3. To evacute persons whenerver needed.

4. To get supply of necessary articles from the Tehsil HQ of the District HQ.

5. To arrange medical relief parties locally and put demand for such parties form the HQs, if needed.

6. To take affective measures with the help of veterinary assistance to prevent out break of cattle diseases.

7. To arrange cheap grain depot at place other than relief centers, if so warranted by the situation.

8. To have affective liason with the Tehsil Control Room and District Control Room, and;

9. To make adequate arrangement for the proper maintenance of boats.
RESCUE PLANS
During flood and natural calamities rescue and relief operations are carried out by the Block Development Officers and their relief team with cooperation of Panchayat functionaries and volunteer organizations operating in their localities. A number of flood/rescue shelters have been identified by them.
LOCATION OF BOATS

The Boats and moter Engines (O.B.M) have been kept at the following places to meet the situation by the respective Tehsil Flood Control Office.

All the Sub Divisional Magistrates in the District shall maintain a list of 5 more officials of their Sub Divisions who know swimming and can drive the boats/ Moter Engines. The list should be sent to the District Flood Control Officer, Amritsar for record.

The Past experience shows that the Govt. vehicles are not made available by the Departmental Officer immediately when these are needed in connection with the Flood Relief Measures. In order to meet the demand of vehicles the following jeeps shall be ready for attending Flood Relief Duty on one hour notice. All the Departmental Officers of these jeeps should ensure that a hook should be provided with the jeep so that the trailor alongwith boat be sent on receipt of the message from the District Flood Control Officer to the Departmental Officers -

2. Jeep from Manjitha Division, U.B.D.C, Amrtisar.

3. Jeep from Asstt Registrar, Cooperative Socities, Tarn Taran

4. Jeep from Asstt Registrar, Cooperative Socities, Amrtisar

5. Jeep from Asstt Registrar, Cooperative Socities, Ajnala

6. Jeep from P.W.D, National Highway Circle, Amrtisar.

7. Jeep from Public Health Division, Amrtisar.

8. Jeep from P.W.D, (B & R) Amrtisar.

9. Jeep from Distt welfare Officer, Amrtisar.

10. Jeep from Distt Food Supply & Controller, Amrtisar.

11. Jeep from Asstt. Excise & Taxtation Officer , Amrtisar-1 & 2

12. Jeep from Distt Social Welfare Officer, Amrtisar.

13. Jeep from C.D.P.O. Verka

14. Jeep from C.D.P.O. Tarn Taran

15. Jeep from C.D.P.O. Amrtisar

The Sub Divisional Magistrate will also be competent to utilize the Blocks Jeeps in their respective Sub Division for Flood Relief Measures.

The Sub Divisional Magistrate will set up relief camp at the following places to shift the persons of the marooned villages. The relief centre will be looked after by the officer noted against each.

Deputy Commissioner, Amritsar will co-ordinate relief operation from all voluntary organizations including the Red Cross for provisions of flood grains and other essential commodities to the flood affected villagers.

All demands with regard to the supply of Tarpals, Gunny Bags, Food and other essential commodities will be met by the Distt. Administration through Food Corporation of India, Amritsar and Distt. Food & Supply Controller, Amritsar and Distt Manager, Markfed, ASR. Officer Incharge of the Flood Control Room should contact them.

The medical aid and medicine required for the flood affected persons will be made available by the nearest Incharge Civil Dispensaries. The Sub Divisional Magistrates should contract the Civil Surgeon, Amritsar in case the medical aid/ medicine are not available in the concerned Civil Dispensaries.

The Veterinary Civil Surgeon of the nearest veterinary Hospital will provide medicines in case of any epidemic diseases amongst the cattle heads. The sector Officer- Incharge of the Relief Centres should contract at Incharge of veterinary Hospital for this purpose. The sub Divisional officer (c) / Distt. Flood control officer will bring all cases where the problem is serious to the notice of Deputy Director, animal Husbandry, Amritsar for suitable action.
Cooperation With Police And Defence Services

In economy like floods, the police assistance can also be obtained; similarly the assistance of the border security force can also be secured. The S.S.P Amritsar and Ajnala khom karan can be contact for providing necessary assistance into this behalf.

In case of grave emergency help of the defence forces is allowed for providing temporary bridges and restoring essential services, repairing branches in the flood areas, work of dropping of air supply become necessary, the same be done and authority of the aerodrome of Raja sansi can be approached for two purpose.
Maintainenance Of Essential Services

In case of serious damage of any crow/ bridge matter should be reported immediately by the incharge of Tehsil Flood control Room to the concerned Executive Engineer, P.W.D (B&R) Amritsar.

A similar intimation should also be given to distt. Flood control officer will take up this matter with higher officers of the department concerned. The matter regarding the supply of electricity should be reported to the officer concerned.
Breaches In Drains And Canals

All cases of breaches in canals / drains should immediately be reported to executive Engineer of canal & Drainage Departments by the respective tehsil Flood control officer.

The distt. Flood control officer on receipt of the information relating to any breach in any drain / canal should take up the matter with the higher officers of the concerned Departments.