ISF-17 FINANCE and ACCOUNTING

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  Review ISF-17.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  

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  Review ISF-18.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  
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  Ensure adequate emergency supplies are in stock and available for use in the event of emergency operations. (Examples include, but are not limited to, flashlights, batteries, plastic, rope, rain gear, tire patching / plugging supplies, first aid kits etc.) A detailed list shall be provided to Safety Manager.
  

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  Review ISF-19.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  

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  Review ISF-20.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  

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  Review ISF-21.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  
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  Ensure GSWSA has current versions of the proper FEMA-required forms and documents for tracking damages and losses.
  

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  Review ISF-22.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  

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  Review ISF-23.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  

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  Review ISF-24.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  

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  Review ISF-25.
  
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  Review Hurricane Plan Section 3.1.6, Common Objectives.
  

2. 
   OPCON 4
   

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  Review specific ISF Responsibilities, Hurricane Plan Common Objectives, and ensure completion of assigned OPCON 5 tasks and activities.
  

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  Ensure appropriate departments are increasing preparedness activities in accordance with this plan.
  

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  Review Draft Press Releases; update or revise as necessary.
  
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  Test Satellite phones and begin battery charging
  
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  Test Radio’s
  

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  Begin developing plans for augmenting food supplies if needed.
  

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  Broadcast general radio and intercom announcements regarding OPCON change, and other information as requested by Safety Manager.
  
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  E-mail OPCON changes to “Everyone” group.
  

• 
  Monitor the storm closely; provide routine status reports.
  

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  Monitor Horry County Emergency Preparedness Department (EPD) WEBEOC web site for information regarding Horry County’s status and activities.
  

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  Print SCWARN contact and resource information.
  
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  Inventory vehicle spare keys; obtain any missing keys.
  

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  Ensure a 14 day supply of treatment chemicals is on-hand or immediately available; consider alternate methods to chlorinate should it become necessary.
  

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  Review locations of key system valves should portions of the system need to be isolated; consider physically locating and exercising any questionable valves.
  
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  Ensure all system pressure sensors and chlorine analyzers are operational, and disinfection chemical tanks are full.
  
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  Ensure 14 day supply of treatment chemicals is on hand or immediately available; consider alternate methods to treat water should primary treatment chemicals not be available.
  

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  Ensure a 14 day supply of treatment chemicals is on-hand or immediately available; consider alternate methods to chlorinate should it become necessary.
  

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  Ensure By-Pass Pump and other vital equipment are located and in working order.
  

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  Review emergency supplies and purchase additional supplies as needed.
  

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  Update all mapping information and locate all as-built documents.
  

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  Inventory repair parts and obtain any necessary parts to complete repairs.
  

3. 
   OPCON 3
   

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  Review specific ISF Responsibilities, Hurricane Plan Common Objectives, and ensure completion of assigned OPCON 4 tasks and activities.
  
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  Ensure all departments and ISFs begin to record all Emergency Management activities on a FEMA Timesheet to document employees’ time.
  
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  Pick up and secure objects that could become missiles in high wind.
  
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  Until GSWSA returns to normal operations, Billing and Collections Department should suspend issuance of non-payment meter pull work orders.
  

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  Although not all of these positions will be tasked at this point, review staff assignments for the following ICS positions (primary or backup staff): (Refer to Section 12.7 of the Basic Plan, ICS Position Assignments.)
  
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    Incident Commander
    
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    Public Information Officer
    
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    Spokesperson
    
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    Operations Section Chief
    
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    Engineering Section Chief
    
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    Planning & Logistics Section Chief
    
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    Finance Section Chief
    
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    Others as necessary
    
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  These persons can enlist assistance and support as necessary and can begin to expand their organizational areas as appropriate, in accordance with the GSWSA Generic ICS Structure and NIMS ICS. (Safety Manager will provide guidance and assistance in developing and implementing NIMS ICS.)
  
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  Ensure all departments and ISFs begin to record all Emergency Management activities on a FEMA Timesheet.
  
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  Begin preparations for setting up and activating the Emergency Operations Center (EOC) if necessary.
  

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  Send Evacuation Information Log forms out to all departments.
  

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  Review need to issue Press Releases with pre-storm information.
  

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  Purchase perishable food items and other supplies as necessary.
  
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  Begin finalizing food service plans and preparations.
  

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  Broadcast general radio and intercom announcements regarding OPCON change and other information as requested by Safety Manager.
  
• 
  E-mail OPCON changes to “Everyone” group.
  

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  Should the answering service not be prepared to continue operations throughout the storm, assign and schedule staff to provide continuous customer support services.
  

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  Keep all storage tanks as close to full as possible.
  
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  Consider potential operational strategies involving closing tank valves, shutting pumps off, etc.
  
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  Consider increasing chlorine feed rates, to increase chlorine residuals in the Distribution System.
  
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  Pick up and secure objects that could become missiles in high wind.
  

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  Locate, inventory, and ensure readiness of equipment such as backhoes, excavators, trailers, air compressors, pumps, saws, etc.
  
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  A detailed list of all available equipment shall be provided to the Operations Section Chief and to ISF-8, Resource Status.
  
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  List of shelters & critical customers in the county to ensure water supply.
  
  • 
    http://www.horrycounty.org/hurricane_info/shelters.asp
    
  • 
    Sec 5.5 Critical customers
    

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  Pick up and secure objects that could become missiles in high wind.
  

• 
  Locate, inventory, and ensure readiness of equipment such as backhoes, excavators, trailers, air compressors, portable generators, pumps, traffic control devices, saws, etc. A detailed list of all available equipment shall be provided to the Operations Section Chief and to ISF-8, Resource Status.
  
• 
  List of shelters & critical customers in Horry County to better manage waste treatment needs :
  
  • 
    http://www.horrycounty.org/hurricane_info/shelters.asp
    
  • 
    Sec. 5.5 Critical Customers
    

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  Pre-position portable emergency diesel generators as necessary.
  
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  Consider evacuating portable generators if necessary.
  

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  Ensure adequate supplies are on hand to meet additional sampling and analysis requirements if necessary.
  

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  Ensure adequate supplies of film, videotapes, batteries, etc., for documenting damages to facilities and structures.
  

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  Prepare “Vital Records” for evacuation if necessary (back-ups).
  
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  Consider the need for systems to be shut down, evacuated, etc.
  
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  As directed by the Incident Commander, assign and schedule staff to provide continuous IT support services.
  

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  Consider the potential need to provide emergency Payroll should that normal process be affected by the timing of the storm.
  
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  Distribute FEMA Timesheets, and other necessary forms required for cost recovery documentation.
  

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  As directed by the Incident Commander, assign and schedule staff to issue supplies during storm preparations, damage assessment, and recovery.
  

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  As directed by the Incident Commander, assign and schedule staff to issue purchase orders and purchase major materials, supplies, and equipment during storm preparations, damage assessment, and recovery.
  

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  Develop a plan for bracing EOC if needed.
  
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  Assist ISF-1, ISF-4, and ISF-5 as necessary.
  

4. 
   OPCON 2
   

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  Review specific ISF Responsibilities, Hurricane Plan Common Objectives, and ensure completion of assigned OPCON 3 tasks and activities.
  
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  Fuel vehicles and portable equipment.
  
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  Ensure Evacuation Information Logs have been completed and forwarded to ISF-2, HR & Accountability.
  
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  As appropriate, develop Duty Rosters and Shift Schedules for 24-hour coverage.
  
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  When appropriate, non-emergency personnel shall be released from duty before conditions become hazardous.
  
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  If emergency or critical facility operations personnel must be out working as weather conditions begin to deteriorate and sustained wind speed reaches 45 mph, dispatch will implement “Radio Accountability”. Radio Accountability calls for tracking the location and activities of all exposed personnel. Once sustained wind speed reaches 55 MPH, conditions may be declared “Hazardous” and all personnel may be advised to promptly discontinue field activities and report to their assigned base for the duration of the storm.
  
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  Consider where to stage vehicles and rolling equipment, to minimize the potential for damage from trees, wind-blown objects, and flooding. (With IC’s approval, consider assigning units to employees who are “sheltering” at home but available to respond during Response / Recovery phase.)
  

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  Finalize assignments and implementation of ICS as necessary.
  
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  Activate EOC at level necessary.
  
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  Determine “emergency cash” to have on-hand at EOC.
  

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  Compile all Evacuation Information Logs.
  

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  Review need to issue Press Releases with pre-storm information.
  
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  Distribute Satellite Phones to designated EOC staff.
  

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  Finalize food service and bedding arrangements as necessary.
  

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  Prepare for “Radio Accountability” for field personnel as weather conditions deteriorate.
  

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  Should the answering service not be prepared to continue operations throughout the storm, staff to provide continuous customer support services.
  
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  Notify waste haulers stations are to be shut down, no more deliveries accepted.
  

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  Activate the Employee Emergency Information Line (EIL) and routinely update message to reflect current conditions.
  

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  As appropriate, make contact with mutual aid responders to get final status of available resources.
  

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  Cover plant windows as appropriate.
  
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  Finalize plans for isolating tanks, raising chlorine residuals, pump operations, etc.
  

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  Make preparations to isolate coastal area water systems as outlined by the Incident Commander.
  
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  Secure ASR Wells as appropriate.
  

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  Cover plant windows with plywood as appropriate.
  
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  Schedule shutdown of waste receiving station coordinate with ISF-6 notifying waste haulers
  

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  Until “Hazardous Conditions” are declared(wind speeds of 50-55 mph) attempt to keep Pump Stations operational as long as safely possible.
  
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  Make preparations for emergency power as needed and coordinate with ISF-13
  

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  Position emergency generator for the Operations Center.
  
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  Place facility on emergency power as necessary.
  
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  If significant flooding is forecast due to a Category 4 or 5 storm personnel may be assigned to move portable generators to pre-determined safe areas to protect them from flood damage.
  

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  As directed by the Incident Commander, provide continuous IT support services.
  

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  As directed by the Incident Commander, continue issuing supplies during storm preparations, damage assessment, and recovery.
  

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  As directed by the Incident Commander, continue issuing purchase orders and purchase major materials, supplies, and equipment during storm preparations, damage assessment, and recovery.
  

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  As appropriate, install protective covering over windows at the EOC.
  

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  Secure all valves and equipment to protect and be prepared for quick response.
  

ISF-25 COORDINATION WITH OTHER UTILITY PROVIDERS

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  Contact other utility providers to establish communications and review coordinated recovery efforts.
  

5. 
   OPCON 1
   

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  EOC fully activated
  
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  Equipment has been positioned.
  
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  Staff sheltered and waiting for orders to begin response and recovery efforts.
  

8. 
   RESPONSE & RECOVERY
   

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  NO Response or Recovery activities, damage assessments, or any other field operations shall occur until “Hazardous Conditions” are declared over and activities are coordinated and directed through appropriate ICS Staff.
  
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  The initial 24 to 72 hours following a hurricane will actually be the “Response” phase of emergency management operations and can be extremely busy and quite chaotic. This initial Response / Recovery phase can require Full Activation of the GSWSA Emergency Operations Center (EOC) and full implementation of the Incident Command System (ICS).
  
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  Each ISF should consult their individual Incident Support Function Responsibilities for Response / Recovery objectives.
  
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  Once Response / Recovery activities begin, KEEP DISPATCH INFORMED.
  
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  Ensure emergency response personnel are activated for missing employees, injured employees, chemical spills / releases, etc.
  
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  ALL Response / Recovery activities shall follow the Priorities outlined in Section 1.2 of the Basic Plan.
  
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  Employees needing information about returning to work can call the Emergency Information Line (EIL) at 443-8200 menu option #9 to hear a message.
  
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  ALL EMPLOYEES RETURNING TO WORK – CHECK IN WITH THE DESIGNATED Supervisor or Section Chief.