Forest Service Handbook national headquarters (wo) Washington, dc
- ADMINISTRATIVE FORMS AND RECORDS
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13 - ADMINISTRATIVE FORMS AND RECORDS13.1 - Aircraft Cost and Use ReportingRefer to FSM 5717.2 for direction. 13.2 - Documentation of Administrative UseFor definitions of terms, see FSM 5705 and 5710.5, and FSH 5709.16, sec. 05. 1. Record the justification for each use of Forest Service owned or other government aircraft to carry passengers and/or cargo for administrative purposes (FSM 5711.3), by providing the information required on form FS-5700-10, Flight Request/Justification for Administrative Use of Aircraft: a. See exhibit 01 for a completed sample of this form. b. Exhibit 02 contains a sample of form FS-5700-11, Cost Comparison Travel Worksheet, for comparing the cost of using government aircraft with other means of transportation. c. Exhibit 03 is an acceptable passenger manifest format. d. Exhibit 04 is a sample of form FS-5700-12, Day Trip Authorization. (For further direction on authorizing day trips, see FSM 5711.3 and 5716.4.) 2. For decisions to use Forest Service-owned or other government aircraft instead of airlines without doing a cost comparison, ensure that the documentation clearly explains why airline service does not meet the travel needs in the same calendar day(s). If a further choice between types of government aircraft is made, that choice must be justified by the same criteria that would be used if no cost comparison was done. If the explanation does not satisfy these criteria, complete a cost comparison (ex. 02). Following are examples of acceptable explanations of a decision to use government aircraft instead of airline service: a. "One or more destination airports were not served by airlines. An all-weather pressurized aircraft was required for this trip, and no such suitable charter aircraft was available that could meet the time constraints." (Decision: Use Forest Service aircraft.) b. "Airline schedules on the day(s) of travel did not allow sufficient work time at the destination. Available charter aircraft did not permit the party and luggage to travel together." (Decision: Use Forest Service aircraft.) c. "Neither the airline nor the Forest Service aircraft available allowed completion of travel on the same calendar day. The airline schedule would have required an extra day of travel, and the single-engine Forest Service aircraft could not return at night after the dinner meeting." (Decision: Use rental agreement aircraft.) 3. When any two of these three forms of air transport (airlines, government-operated, or contract) are reasonably available and suitable, conduct a cost comparison using form FS-5700-11 (ex. 02) and attach it to the Flight Request/Justification, form FS-5700-10 (ex. 01). 13.2 - Exhibit 01 FS-5700-10 (9/93) FLIGHT REQUEST/JUSTIFICATION FOR ADMINISTRATIVE USE OF AIRCRAFT (FSM 5711.3) User: R3, RO-FPM Date(s) of Use: 09-02-05 Agency/Unit Purpose of trip: One day meeting with western zone staff in Reserve, NM Service requested: Same day round trip for 4 FS employee passengers from Albuquerque to Reserve, NM. Side trip to Flagstaff, AZ possible. Need pressurized, all-weather aircraft because of forecast poor weather. Planned travel requires the use of air transportation, and Forest Service-operated or charter aircraft will be used because (check a, b, or c. If c is checked, attach a cost comparison): [ ] (a) The aircraft is scheduled to perform a bona fide mission, training, or proficiency activity compatible with secondary use of the flight for transportation, and the minimum mission, training, or proficiency requirements have not been exceeded. [X] (b) No airline service is reasonably available to effectively fulfill the transportation requirement, that is, within the same calendar day as required. Explanation: (Example for use of FS operated aircraft) No airline service to Reserve or Flagstaff from Reserve. Pressurized IFR capable charter aircraft not available in Albuquerque on day of travel. [ ] (c) The actual cost of using this aircraft is not more than other suitable and available air transportation. (Use FS-5700-11, Cost Comparison Travel Worksheet.) (This cost should be the total cost to the Government; calculations should include per diem, overtime, and lost work time as well as actual transportation costs.) /s/ Sam Smith, Entomologist (Flight Manager) Signature/title 13.2 - Exhibit 02 FS-5700-11 (9/93) COST COMPARISON TRAVEL WORKSHEET(FSM 5711.3) ITEMS TO BE COMPARED: GOVERNMENT OPERATED AIRCRAFT, AIRLINE, COMMERCIAL AIRCRAFT UNDER CONTRACT AND ANY OTHERS. STEP 1: ANALYZE TRAVEL NEED. Consider number of travelers, weight and nature of baggage or cargo, and all known constraints. Typical constraints could be time away from home station, working time needed at destination(s), specific dollar limits, and vulnerability to weather delays. Do not include a method of transport that is obviously unsuitable. Normally, the decision to travel by air will have been made before using this form, but columns for other means are provided for use when appropriate. Summarize analysis: (example) Government-operated and charter aircraft both capable of performing requested service. Airline service did not meet time constraints for conference, nor did any form of ground transport. STEP 2: COST COMPARISON
Remarks: Forest Service aircraft N133Z will be used for this flight.
13.2 - Exhibit 03 SUGGESTED FORMAT FOR PASSENGER MANIFEST Aircraft/Flight No: N131Z/NM-R3X-001 Date of flight: 9-2-05 (The same flight number as block 14 of Form FS-6500-122, Flight Use Report)
13.2 - Exhibit 04 FS-5700-12 (9/93) DAY TRIP AUTHORIZATION(FSM 5711.3) Date: 09/27/04 Make/Model of Aircraft: Bell 206 BIII Registration No: N2345Q Operator: Sky High Helicopters Purpose of trip: Show newspaper and television reporters the extent of the Big City fire, erratic behavior problems, and threat to structures and watershed. Route of flight: Big City fire camp heliport along northern perimeter to Hoboken Mountain, then down Slick Creek drainage to Highway 48 and back to heliport.
Forest Service sponsoring unit: Black River National Forest I certify that the person(s) listed above has an official purpose for being on this flight and any associated surface transport. I recognize that the Government may incur increased liability exposure under the Federal Tort Claims Act, 28 U.S.C. 2671-2680, and that ownership of the conveyance(s) in question does not alter the Government's liability (Comptroller General Decision B-231814, January 19, 1989). I have determined that the benefits justify the operation.
Signature and title of sponsoring unit representative (FSM 5716.4). Directory: dirindexhome -> fsh -> 5709.16 5709.16 -> Forest Service Handbook national headquarters (wo) dirindexhome -> Forest Service Manual national headquarters (wo) fsh -> Duration: This amendment is effective until superseded or removed Download 245.86 Kb. Share with your friends:
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