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SEAL Summer Graduate Fellowship Policy



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7.5. SEAL Summer Graduate Fellowship Policy


Quality publications are the main product of graduate students, one of the most important CV items in their future job interviews, and the main quality by which students are judged by their peers and superiors. Unfortunately, many graduate students do not understand the significance of publications. Some of them come to the realization of requirements of modern technological world too late, regretting that they did not set their priorities straight from the beginning of their program. Naturally, weak publication records of graduate students also reflect badly on their advisors. This policy is established to motivate intensive publishing in SEAL. Points, also called beans, are counted from May 1 previous year to April 30 of current year. The Bean Counter is located on the internal website.

Number of points (beans)

Outcome

15 points or more

The student will receive twice the regular RA salary of the Electrical Engineering Department during the three months of the following summer.

10 to 15 points

The student will receive twice the regular RA salary of the Electrical Engineering Department during one month of the following summer.

5 points or less

The student will probably be asked to leave the lab. First-year students might get a break if their progress is good in general.

If the winning student spends a summer on an external internship and cannot take advantage of the SEAL Fellowship, alternative perks become available, for example, all-expense-paid trips to exotic locations, personal laptops, etc.


The following table shows how points can be earned.


Type of manuscript/award

Points

Comment

Journal paper, first author

3

1 point when submitted, 2 more when accepted (does not matter how many co-authors)

Journal paper, not the first author

1

0.5 points when submitted, 0.5 when accepted

Conference paper, first author

1

1 point when accepted

(does not matter how many co-authors)

Conference paper, not the first author

0.5

0.5 points when accepted

Patent, first author

2

1 point when filed, 1 more when issued

Patent, not the first author

1

0.5 points when filed, 0.5 points when issued

Best paper award

2

extra points for conference or journal papers to all co-authors

Book chapter, first author

3

1 point when submitted, 2 more when accepted

Book chapter, not the first author

1

0.5 points when submitted, 0.5 when accepted

Proposal, leading role

2

A truly major leading role in developing a research proposal, 1 point when submitted, 1 point when funded

Proposal, supporting role

1

A significant supporting role in developing a proposal, 0.5 points when submitted, 0.5 points when funded

Poster Award (international)

2

1st, 2nd, or 3rd place

at an international conference

Poster Award (local)

1

1st, 2nd, or 3rd place

at a local poster competition

Winning a fellowship

1

1 point for each quarter of alternative funding fellowship while participating in funded research. Funded internship counts only if the student actively participates in research activities of an existing university grant.

A quarter of unsupported TA or unrelated internship

0

Acknowledgement that these activities take time from research, however, the minimum required to stay in the lab will be lowered by 1 point for each quarter


Restrictions:

- Full-time summer internships do not allow simultaneous RA salaries. Such are the university rules.

- Rollover from year to year is not allowed.

- In all cases, activities outside of the lab projects do not count. For example, if a student wrote the paper with his classmates and without advisors on a random topic, more power to them, they are welcome to do so, but such paper does not result in a bean.

- There is no penalty to the first author of the paper for having co-authors from the lab.Co-authors of other status (undergraduates, industrial collaborators, other professors, students from other universities) do not come into this picture.

- Just posters, without a paper, do not count, unless they win an award.

- To be eligible for SEAL Fellowship, the student must have a satisfactory overall record with the lab, perform assigned managerial duties, have no misconduct problems, etc.

- If the funds on the project are tight, there may be a need to fix fund shortage by being a TA during the school year. It is a general approach regardless of SEAL Summer Fellow status. In general, we try to avoid excessive TA assignments.


Negative beans:


  • Each checkbox behind schedule in the Graduate Student Checklist will cost the student one negative bean per quarter. The logic behind this rule: if the student fails to acquire necessary skills, others in the lab have to pull the load for him or her. Suppose you are a hard-working student and you need advisor’s help in moving project forward. However, your advisor has to spend large amounts of time maintaining life in the project of another student in the lab, the one who failed to acquire necessary skills. That other student prevents you from being successful. This rule will make it more difficult for students to abuse lab resources.

  • Failure to meet important deadlines will result in negative beans, at the discretion of the lab director.

  • Consistent failure to act on management tasks will cost one bean per quarter.




You can borrow a computer for three years or so. Then, you can return it…

Prof. Chen-Ching Liu, University of Washington



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