Business Communication for Success



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6.3 Making an Argument

LEARNING OBJECTIVES


  1. Demonstrate how to form a clear argument with appropriate support to persuade your audience.

  2. Recognize and understand inherent weaknesses in fallacies.

According to the famous satirist Jonathan Swift, “Argument is the worst sort of conversation.” You may be inclined to agree. When people argue, they are engaged in conflict and it’s usually not pretty. It sometimes appears that way because people resort to fallacious arguments or false statements, or they simply do not treat each other with respect. They get defensive, try to prove their own points, and fail to listen to each other.

But this should not be what happens in written argument. Instead, when you make an argument in your writing, you will want to present your position with logical points, supporting each point with appropriate sources. You will want to give your audience every reason to perceive you as ethical and trustworthy. Your audience will expect you to treat them with respect, and to present your argument in a way that does not make them defensive. Contribute to your credibility by building sound arguments and using strategic arguments with skill and planning.

In this section we will briefly discuss the classic form of an argument, a more modern interpretation, and finally seven basic arguments you may choose to use. Imagine that these are tools in your toolbox and that you want to know how each is effectively used. Know that the people who try to persuade you—from telemarketers to politicians—usually have these tools at hand.

Let’s start with a classical rhetorical strategy. It asks the rhetorician, speaker, or author to frame arguments in the following steps:



Table 6.7 Classical Rhetorical Strategy

1. Exordium

Prepares the audience to consider your argument

2. Narration

Provides the audience with the necessary background or context for your argument

3. Proposition

Introduces your claim being argued in the document

4. Confirmation

Offers the audience evidence to support your argument

5. Refutation

Introduces to the audience and then discounts or refutes the counterarguments or objections

6. Peroration

Your conclusion of your argument

This is a standard pattern in rhetoric and you will probably see it in both speech and English courses. The pattern is useful to guide you in preparing your document and can serve as a valuable checklist to insure you are prepared. While this formal pattern has distinct advantages, you may not see it used exactly as indicated here on a daily basis. What may be more familiar to you is Stephen Toulmin’s rhetorical strategy, which focuses on three main elements (see Table 6.8 "Toulmin’s Three-Part Rhetorical Strategy"). [1]

Table 6.8 Toulmin’s Three-Part Rhetorical Strategy

Element

Description

Example

1. Claim

Your statement of belief or truth

It is important to spay or neuter your pet.

2. Data

Your supporting reasons for the claim

Millions of unwanted pets are euthanized every year.

3. Warrant

You create the connection between the claim and the supporting reasons

Pets that are spayed or neutered do not reproduce, preventing the production of unwanted animals.

Toulmin’s rhetorical strategy is useful in that it makes the claim explicit, clearly illustrates the relationship between the claim and the data, and allows the reader to follow the writer’s reasoning. You may have a good idea or point, but your audience will want to know how you arrived at that claim or viewpoint. The warrant addresses the inherent and often unsaid question, “Why is this data so important to your topic?” In so doing, it helps you to illustrate relationships between information for your audience.

Effective Argumentation Strategies: GASCAP/T


Here is a useful way of organizing and remembering seven key argumentative strategies:

  1. Argument by Generalization

  2. Argument by Analogy

  3. Argument by Sign

  4. Argument by Consequence

  5. Argument by Authority

  6. Argument by Principle

  7. Argument by Testimony

Richard Fulkerson notes that a single strategy is sufficient to make an argument some of the time, but it is often better to combine several strategies to make an effective argument. [2] He organized the argumentative strategies in this way to compare the differences, highlight the similarities, and allow for their discussion. This model, often called by its acronym GASCAP, is a useful strategy to summarize six key arguments and is easy to remember. Here we have adapted it, adding one argument that is often used in today’s speeches and presentations, the argument by testimony. Table 6.9 "GASCAP/T Strategies" presents each argument, provides a definition of the strategy and an example, and examines ways to evaluate each approach.

Table 6.9 GASCAP/T Strategies




Argument by

Claim

Example

Evaluation

G

Generalization

Whatever is true of a good example or sample will be true of everything like it or the population it came from.

If you can vote, drive, and die for your country, you should also be allowed to buy alcohol.

STAR System: For it to be reliable, we need a (S) sufficient number of (T) typical, (A) accurate, and (R) reliable examples.

A

Analogy

Two situations, things or ideas are alike in observable ways and will tend to be alike in many other ways

Alcohol is a drug. So is tobacco. They alter perceptions, have an impact physiological and psychological systems, and are federally regulated substances.

Watch for adverbs that end in “ly,” as they qualify, or lessen the relationship between the examples. Words like “probably,” “maybe,” “could, “may,” or “usually” all weaken the relationship.

S

Sign

Statistics, facts, or cases indicate meaning, much like a stop sign means “stop.”

Motor vehicle accidents involving alcohol occur at significant rates among adults of all ages in the United States.

Evaluate the relationship between the sign and look for correlation, where the presenter says what the facts “mean.” Does the sign say that? Does it say more? What is not said? Is it relevant?

C

Cause

If two conditions always appear together, they are causally related.

The U.S. insurance industry has been significantly involved in state and national legislation requiring proof of insurance, changes in graduated driver’s licenses, and the national change in the drinking age from age 18 to age 21.

Watch out for “after the fact, therefore because of the fact” (post hoc, ergo propter hoc) thinking. There might not be a clear connection, and it might not be the whole picture. Mothers Against Drunk Driving might have also been involved with each example of legislation.

A

Authority

What a credible source indicates is probably true.

According to the National Transportation Safety Board, older drivers are increasingly involved in motor vehicle accidents.

Is the source legitimate and is their information trustworthy? Institutes, boards, and people often have agendas and distinct points of view.

P

Principle

An accepted or proper truth

The change in the drinking age was never put to a vote. It’s not about alcohol, it’s about our freedom of speech in a democratic society.

Is the principle being invoked generally accepted? Is the claim, data or warrant actually related to the principle stated? Are there common exceptions to the principle? What are the practical consequences of following the principle in this case?

T

Testimony

Personal experience

I’ve lost friends from age 18 to 67 to alcohol. It impacts all ages, and its effects are cumulative. Let me tell you about two friends in particular.

Is the testimony authentic? Is it relevant? Is it representative of other’s experiences? Use the STAR system to help evaluate the use of testimony.

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