Sample disaster and emergency plan for alabama public libraries

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E.9 External Suppliers [complete as needed]
Back to Contents

Appendix F

FACILITIES INFORMATION

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F.1 Utility/Shut-Off Control Locations and Procedures

Item	Location	Procedures
Main water shut-off valve
Sprinkler shut-off valve
Main electrical cut-off switch
Main gas shut-off
Oil cut-off
Heating system controls
Cooling system controls
Security system controls
Fire alarm annunciator panel
Other

To add additional rows, position cursor at end of bottom row and press Enter.
F.2 Fire Protection Systems

Fire alarm pull boxes

Fire alarm pull box	Location

To add additional rows, position cursor at end of bottom row and press Enter.
Fire extinguishers

Type of extinguisher	Location	Date of last inspection

To add additional rows, position cursor at end of bottom row and press Enter.
Smoke and heat detectors

Type of detector	Location

To add additional rows, position cursor at end of bottom row and press Enter.

Date of last inspection/maintenance of smoke and heat detectors:

Date smoke and heat detector system was last tested:

Description of smoke and heat detector monitoring procedures:

Detection system monitoring agency

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

Detection system service company

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

Sprinklers

Description of sprinkler monitoring procedures:

Sprinkler system monitoring agency

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

Sprinkler system service company

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

Gaseous Fire Suppression

Description of fire suppression monitoring procedures:

Gaseous systems monitoring agency

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

Gaseous systems service company

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

F.3 Water Detectors (Back to Contents)

Type of water detector	Location

To add additional rows, position cursor at end of bottom row and press Enter.
Description of water detector monitoring procedures:

Water detector monitoring agency

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

F.4 Security (Back to Contents)

Type of security	Location

To add additional rows, position cursor at end of bottom row and press Enter.

Date of last inspection of automated security: system:

Location of access codes for automated security system:

Description of monitoring procedures:

Security monitoring agency

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

Security system service company

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

F.5 Building Access (Back to Contents)

Staff member	Type of access	Area(s) person may access

To add additional rows, position cursor at end of bottom row and press Enter.
Location of access codes for automated security system:

Indicate how the fire department would gain access to the building, if necessary:

F.6 Climate Control Systems (Back to Contents)

Heating System

Location	Description	Procedures for operation

Heating system service company:

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

Date of last inspection and maintenance of the heating system:

Cooling System

Location	Description	Procedures for operation

Cooling system service company:

Name/Organization:

Contact:

Phone:

After-hours phone:

Pager:

Email:

Date of last inspection and maintenance of the cooling system:

Back to Contents

Appendix G

FLOOR PLANS

For Evacuation Floor Plans, go to Evacuation Floor Plans

Back to Contents
For use by Administration, building maintenance staff, and emergency personnel, the library has prepared building floor plans that clearly indicate the location of important equipment. There is one set of floor plans for each of the following:^*

Fire protection and suppression systems (fire extinguishers, sprinkler heads, fire call boxes, and smoke/heat detectors)
Water-bearing pipes and equipment
Mechanical systems electrical control panels, outlets, and cut-off; heating and cooling system equipment and controls; oil and/or gas shut-offs, if applicable
Emergency lighting
Security system controls and location of motion detectors, etc.
Salvage priorities overall priorities and priorities for specific departments/types of material

(if applicable, include color-coding on the plans)
Back to Contents
Related Sections of Handbook

Alarms and alarm pull stations

Evacuation

Fire extinguishers

Fire or smoke
Appendix H

INFORMATION TECHNOLOGY

Back to Contents
H.1 Emergency Contact Information

The following people and organizations can provide assistance in case of temporary information systems failure or damage. Please note that additional procedures for a serious emergency requiring relocation of computers and services can be found in section H7 below, Alternate Access to Telecommunications and Online Service. Remember that it is very important to keep any account numbers and password current, and to indicate who on staff knows them.

Information Technology Department

(for problems with hardware and software)

Department name:

Contact:

Phone:

After-hours phone:

Pager:

Remote Storage Site for Backups

In-house staff member who is familiar

with account details and passwords:

Organization name:

Contact:

Phone:

After-hours phone:

Pager:

Account number:

Procedures for retrieving backups in an emergency:

Internet service provider

In-house staff member who is familiar

with account details and passwords:

Organization name:

Contact:

Phone:

After-hours phone:

Pager:

Account number:

Procedures for reactivating service in an emergency:

Web site host

In-house staff member who is familiar

with account details and passwords:

Organization name:

Contact:

Phone:

After-hours phone:

Pager:

Account number:

Procedures for retrieving service in an emergency:

Online subscription service(s)

In-house staff member who is familiar

with account details and passwords:

Organization name:

Contact:

Phone:

After-hours phone:

Pager:

Account number:

Procedures for reactivating account in an emergency:

Regional online catalog/network

In-house staff member who is familiar

with account details and passwords:

Regional network name:

Contact:

Phone:

After-hours phone:

Pager:

Account number:

Procedures for getting the network up and running

in an emergency (e.g., where are data backups

located, how are they retrieved, how long does it take?):

H.2 Software and Equipment Inventory Back to Contents

Software Inventory

The following software is used within the institution –

Name of software package:

Supplier and version:

Computer(s) on which software is installed:

Registration number:

Help-line telephone number:

Location of backup copy:

Insurance Coverage:

To add software packages copy the following template and paste it just below the last entry:

Name of software package:

Supplier and version:

Computer(s) on which software is installed:

Registration number:

Help-line telephone number:

Location of backup copy:

Insurance Coverage:

Computer Equipment Inventory

The following computer hardware is in use within the institution –

Make and model:

Serial number:

Location of equipment:

Vendor:

Vendor help line number:

Drives and configuration:

Insurance Coverage:

To add computer hardware copy the following template and paste it just below the last entry:

Make and model:

Serial number:

Location of equipment:

Vendor:

Vendor help line number:

Drives and configuration:

Insurance Coverage:

H.3 Data Backup Back to Contents

The following electronic data is unique and maintained solely in-house –

If any of this data is not currently backed up, devise backup procedures immediately.

Type of data:

Location of data:

Person responsible for backup:

On site location of backup:

Off site location of backup:

Frequency of backup:

To add electronic data copy the following template and paste it just below the last entry:

Type of data:

Location of data:

Person responsible for backup:

On site location of backup:

Off site location of backup:

Frequency of backup:

H.4 Data Restoration Back to Contents

The following people on staff know how to restore backed up data –

To add additional rows, position cursor at end of bottom row and press Enter.
The following people outside the library can assist in restoring backed up data –

Organization name:

Title:

Phone:

Cell phone:

Pager:

Email:

To add people outside the library copy the following template and paste it just below the last entry:

Organization name:

Title:

Phone:

Cell phone:

Pager:

Email:

H.5 Software and Hardware Reconfiguration Back to Contents

The following people within the institution know how to reinstall and reconfigure software and

hardware in the event of a disaster –

To add additional rows, position cursor at end of bottom row and press Enter.
The following people outside the library can assist in reinstalling and reconfiguring software

and hardware in the event of a disaster –

Organization name:

Title:

Phone:

Cell phone:

Pager:

Email:

To add people outside the library copy the following template and paste it just below the last entry:

Organization name:

Title:

Phone:

Cell phone:

Pager:

Email:

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