Иностранный язык (английский) Задания для контрольных работ по направлению «Юриспруденция»

TEST XII

MEMORANDA. REPORTS

Memoranda (or memos for short) look very much like business letters. But they are not sent to people outside, it is business correspondence inside the organization. The paper on which they are written or typed is usually pre­printed though a house-style for the layout is also used.

The top part of the sheet contains the following information: the name of addressee, the data, the name of the author, and the subject to be raised. The body of the memo is placed in the middle of the sheet. The bottom part of the sheet is left clean for answers or instructions of the recipient. So both question and answer appear on the same sheet of paper, it is very convenient for work.

If the memo is to be sent to several people, all their names should be indicated. Very often multiply copies are made for each recipient.

A circulation list can be attached to the memo and each reader will sign his name on the list to indicate that the memo has been read.

For writing the body of the memo all the principles of letter writing are applied: you have to plan everything you are going to write, you shouldn't use long or complicated sentences, explain everything short and clearly in words which will be easily understood by the reader.

But memos are not only reminders, sometimes they may be used for quite lengthy documents, even for informal reports.

Reports vary in length, layout of their parts and format. Standardised forms only exist for accident reports, progress reports or for reports on scientific investigation. Business report is a document considering the situation given or the problem raised. There are three main types of reports: recommendation reports, conclusion reports and information reports.

The main parts of the report are: the preliminary page, the introduction, the body of the report, the conclusion or recommendation.

The preliminary page usually consists of a title page with the title of the report, the name of the author and the date on its issue; and of contents indicating the heading and pages on which they are placed.

In your introduction you are to explain why the report is written and who may get useful information from it.

The body of the report gives all the relevant information, facts proving your point of view, new details of the matter.

1. 
   What do memoranda look like?
   
2. 
   Whom are they sent to?
   
3. 
   What types of paper are used for memos?
   
4. 
   What does the top part of memo contain?
   
5. 
   Where is the body of the memo placed?
   
6. 
   Why is the bottom part of the memo left clean?
   
7. 
   What should be done if the memo is sent to several people?
   
8. 
   What document should be attached to the memo?
   
9. 
   What principles are applied for writing the body of the memo?
   
10. 
    What are business reports?
    
11. 
    How many types of business reports are there?
    
12. 
    What are reports' standardized forms applied to?
    
13. 
    What are main parts of the report?
    
14. 
    What does the preliminary page consist of?
    
15. 
    What should you show in the conclusion of the report?
    

1. 
   What's the difference between the memo and the report?
   
2. 
   When is it necessary to number your recommendation in the report?
   
3. 
   In what cases should you make acknowledgements in the report?
   
4. 
   What is an appendix to the report?
   
5. 
   In which cases it is necessary to have an appendix to your report?
   

To have buy the machine would have been a mistake. We wanted that we were able to pay over three years. AGF would not permit us having this type of arrangement.

We regret that we had to pull out of the deal.
6. A late delivery to a customer may have serious consequences for this company. Complete the following memo to the warehouse manager with an appropriate form of have, have got or get and make any necessary changes in word order.
Memorandum

To: PG

From: NS

We … a letter from our solicitor this morning. He says that he … the report about the claim but he … problems arranging a meeting to discuss the terms. Our customers are claiming that the delivery to France four weeks late. By that time they … not in touch with any chance to complete the project on time, so they their lawyers to cancel the shipment.

Unfortunanely, our solicitor … not … their letter until the beginning of the week. That's the reason why I need to … clarification of the claim.
7. Complete the following memo by selecting an appropriate verb from the list below and adding the correct preposition.
Prevent, spend, divide, provide, describe, help, limit, exclude, replace, welcome, inform, compare

MEMO

This memo is to … all members of the steering committee the details of the next international meeting. I shall … you … a list of tasks that need to be done. We will … a little time … finalising the schedule at our next internal meeting. Unfortunately, my trip to Japan will … me … taking part in the meeting.

I think we should … the program for the day … three parts.

The first session is to … our foreign guests … the company and to … our operations … them. As time is short, we will need to … this part … the essentials - of course without … any key personnel … the proceeding.

Finally, we will … the participants … the more complex norms which are need.

1. 
   We are writing to all employees … .
   
2. 
   Over the last six months … .
   
3. 
   We have now collated all the details … .
   
4. 
   This systematisation will enable all employees … .
   
5. 
   We expect that this increased mobility will lead to benefits … .
   
6. 
   Of course we do not intend to relocate employees … .
   
7. 
   And that is why these appraisal interviews are crucial … .
   

1. 
   every time it suits the company's interests.
   
2. 
   and every procedure has been systematised to produce a single homogeneous system.
   
3. 
   because they will enable each of you to discuss your career objectives with your superiors.
   
4. 
   to inform everyone about the new appraisal system.
   
5. 
   to move easily between each of the company's overseas business units.
   
6. 
   we have visited each of our subsidiaries to collect information about their procedures.
   
7. 
   everywhere in the company.
   

The area concerned is very prone to earth tremors and two major earthquakes (more than 5 on the Richter scale) had been reported in the last thirty years before the recent one. It is therefore quite likely that another quake will affect the area in the next twenty years. It is difficult to predict the time of such a quake. However, the history of the area suggests a future earthquake of more than. 7 on the Richter scale is highly improbable. However, small tremors of less than 2.5 are considered practically certain.

The bridge sustained serious structural damage in the recent earthquake. Any further tremor in the next few days, including one as low as 2.5 on the Richter scale, is bound to result in further damage, and the bridge might actually collapse.

It is advised that the bridge be demolished and replaced. This is sure to last over 15 months. Present cost estimates would certainly top S30 million.

MEMO

To: Head Office

Re: Azir Bridge Earthquake

1. 
   Further quakes and / or tremors
   
2. 
   Present condition
   
3. 
   Recommendations
   

B: Really? What's that?

A: The airline has raised its fares by 20 per cent so we're above the budget agreed.

B: Really? Well the problem lies in the budget being too small! We have rising costs and a budget that hasn't been raised in two years.

A: Could you get authorisation for the increased cost?

B: I'll send the Finance Department the details. I'll call you later.