Insurance fund and insurance appropriation accounting reason for issue
SF 1166, VOUCHER AND SCHEDULE OF PAYMENTS (TT 338)
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- 15. VAF 29-1610, TRANSFER WORKSHEET (INTERFUND/INTRAFUND)
- 16. VAF 4-1622, TRANSMITTAL LIST OF POSTING MEDIA AND REPORT OF DISTRIBUTION (TT 315)
- 17. VAF 4-4564, TRANSFER OF DISBURSING AUTHORITY (TTS 316 339)
- 18. VAF 4579, RECEIVABLE TRANSACTIONS TALLY
- 19. SF 5515, DEBIT VOUCHER (TT 317)
- 20. VAF 9-5700, MONTHLY SUMMARY OF DEDUCTIONS FROM BENEFIT PAYMENTS FOR INSURANCE PURPOSES
14. SF 1166, VOUCHER AND SCHEDULE OF PAYMENTS (TT 338)a. SF 1166 is a disbursement voucher as well as a schedule of payments. This form will be signed by a certifying officer attesting to the correctness and propriety of payment and will also be signed by a designated employee of the Accounting Section certifying as to the availability of funds for disbursements. b. SF 1166 (ADP) is automatically generated for insurance payments which are computed by the ADP system and for which cash voucher tapes are processed and forwarded to the regional disbursing office. (1) The system generated SF 1166 for insurance Awards is dated by the ADP system. This date appears adjacent to the signature of the Authorized Certifying Officer and, by agreement with the Treasury Department, will be the date of the checks for all payments on such vouchers. This date of certification should not be earlier than the latest due date included in the voucher. (2) The system also generates a SF 1166 for insurance In-Force payments and an SF 1166 for cash surrenders and loans from a stand-alone system. By agreement with the Treasury Department, checks are mailed; electronic fund transfers are made, by the close of business the day following receipt of certified tapes, provided such tapes are received at the disbursing center before 5:00 p.m. (EST.) (3) As soon as the system generated SF 1166 is verified for both, Awards and In-Force payments, the certification is electronically transmitted to the Treasury Regional Disbursing Center. The transmission will be confirmed by simultaneously mailing a properly certified SF 1166, to the same office. c. SF 1166 will be manually prepared for all types of insurance payments which for various reasons must be paid outside the ADP system. The second copy of the SF 1166 will be used to support the preparation of input documents upon which the accounting entries will be coded for processing by the ADP system. The manually prepared schedules will show a prefix "I" as part of the number assigned. Such insurance schedules will be maintained in a separate file.
VAF 29-1610 is provided for initiating the transfer of funds from one insurance fund to another and to accomplish adjustments within the same fund. VAF 29-1610 will be used to support the preparation of SF 1081 for transfers between funds and OF 1017G for adjustments within the same fund.
VAF 4-1622 is prepared by the Collections Unit for each deposit unit that is received in the Accounting Section along with copies of SF 215 and will support the entries made in the general ledgers for undistributed insurance collections.
a. VAF 4-4564 will be used to transfer disbursing authority for insurance funds between VACO and the Insurance office, and will be prepared in duplicate in accordance with the principles outlined in Section D.1. A separate series of numbers commencing with number "1" each fiscal year and prefixed by the station number will be assigned to VAF 4-4564 as the "Station Transfer No." The VAF 4-4564 may be prepared to cover more than one fund, but draw and release actions may not be accomplished on the same form. The amount will be shown in the "1st Qtr. Available" column. For each amount shown, there will be inserted in the description column the phrase "INCREASE STATION CASH" or "DECREASE STATION CASH", whichever is applicable as related to the station disbursing authority account. b. The duplicate VAF 4-4564 will be used to prepare the input documents to update the general ledger accounts on the ADP system. The duplicate copy will then be filed in the Accounting Section of the initiating station. The original will be forwarded to the receiving station for preparation of input and filing. c. VAF 4-4564 pertinent to insurance funds being transferred from the Insurance office to VACO are emailed.
a. A summary VAF 4579 and/or listing will be prepared as of the end of the month, summarizing the information on the individual VAF 4579, after such information has been verified with the subsidiary receivable records maintained off-tape. b. The VAF 4579 and/or listing will be forwarded promptly to the Accounting Section for verification with the general ledger control for off-tape receivables. This form may be disposed of in accordance with VA disposal bulletins after reconciliation is completed. Memorandum/listing as required by Section J, paragraph 2 will be filed in the Accounting Section to support receivable balance reported on the trial balance.
a. SF 5515 will be used by depositories to charge the accounts of the U.S. Treasury for uncollectible items and collection charges for processing foreign remittances. b. The original and duplicate copies will be retained by the depositories. The triplicate and quadruplicate copies together with the uncollectible item will be forwarded to the depositing station. When the copies of the debit voucher are received in the Accounting Section, the general ledger accounts will be adjusted.
a. VAF 9-5700 will be used in reporting deductions, for premiums and other insurance purposes, made from benefits due the insured. b. All deductions withheld for insurance purposes will be initially deposited to the NSLI Fund (V) as undistributed. The application of the undistributed amounts from the NSLI fund to the proper fund(s) is accomplished by the ADP system. c. VAF 9-5700 will be used as a supporting document for the preparation of SF 1081 to accomplish the transfer between funds.
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