IB 11.4 Agency Treatment of Proprietary/Confidential Information

IB 12.4 Bid Selection Process

The following describes the process by which Bids shall be reviewed and a selection made for a potential award.

Qualification Requirements

The following are the requirements for qualifying responsible Bidders. All of these requirements should be met; therefore, they are not listed by any particular order of importance. Any Bid that the Evaluation Committee finds not to meet these requirements may be determined by the Evaluation Committee not to be responsible and the Bid rejected. The requirements are as follows:

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   Sufficient financial strength, resources and capability to finance the Work to be performed and to complete the Contract in a satisfactory manner, as measured by the following:
   

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  Bidder’s financial statements prepared in accordance with generally accepted accounting principles of the jurisdiction in which the bidder is located, and audited by an independent certified public accountant; or a statement from the Bidder regarding how financial information may be reviewed by the Agency.
  
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  Bidder’s ability to obtain required insurance with coverage values that meet minimum requirements evidenced by a letter from an underwriter confirming that the Bidder can be insured for the required amount.
  

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  Engineering, management and service organizations with sufficient personnel and requisite disciplines, licenses, skills, experience and equipment to complete the Contract as required and to satisfy any engineering or service problems that may arise during the warranty period.
  
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  Adequate manufacturing facilities sufficient to produce and factory-test equipment on schedule.
  
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  A spare parts procurement and distribution system sufficient to support equipment maintenance without delays and a service organization with skills, experience and equipment sufficient to perform all warranty and on-site Work.
  

CER 15.Evidence of satisfactory performance and integrity on contracts in making deliveries on time, meeting specifications and warranty provisions, parts availability and steps Bidder took to resolve any judgments, liens, Fleet Defects history or warranty claims. Evidence shall be by client references.

The Agency reserves the right to waive minor informalities or to request that a Bidder provide any minor missing information. Submittal of a Bid shall signify that the Bidder has accepted the whole of the Contract documents.

Discrepancies in Bid Items

The Bidder shall furnish a price for each individual bid item, unless otherwise stated in the Pricing Worksheet. Failure to do so may render the bid(s) incomplete and non-responsive and may cause its rejection. The bid shall state the unit prices, the total amount of each bid item, and the "Total Bid Price" for which the bidder proposes to supply the labor, goods, and completely perform the Contract. If the unit price and the extended amount expressed by the Bidder for any item are not in agreement, the unit price alone will be considered as representing the Bidder's intention. MBTA will correct the extended unit price and the Total Bid Price.

Should any unit price be left blank the bid will be considered non-responsive unless the blank item can be calculated from the information available (i.e., unit price can be determined by dividing the total price by the estimated quantity) or is not required as identified in the Bid Form.

Should any total price be left blank the bid will be considered non-responsive unless the blank item can be calculated from the information available (i.e., total price can be determined by multiplying the unit price by the estimated quantity).

If any one line item is left blank, and the above situations do not apply, no attempt shall be made to reconcile the amounts. The bid in this case shall be considered non-responsive.

Response to Invitation to Bids