Minutes of the Annual General Meeting of St. Andrews Golf Club held on March 25th, 2013. Present

The meeting was called to order at 5:17pm. Raoul John, the President welcomed everyone for attending the Annual General Meeting.

1. 
   Confirmation the Minutes of the Mid Year Meeting held on Thursday, November 8^th, 2012 was moved by Rasheed Ali and seconded by Eddie Ayin.
   

2. 
   To discuss matters arising from the minutes
   

Raoul John (RJ) updated everyone about the Mid Year Meeting Minutes and invited questions from the attendees. No questions were asked.

1. 
   Corrections to the Minutes of the Mid Year Meeting, page 3, (5b) Under Tee Box Renovation, change name to, “Steven Hale”.
   

3. 
   President’s Report
   

Raoul John went through the President’s Report by reading it to the present members.

R. John then read an email received from a past President and explained how the money was moved from Moka Valley Ltd. to St. Andrews Golf Club.

1. 
   He then went on to talk about the Revenue Generation Committee and its Chairman, Christopher Camacho. He elaborated on the various ideas and initiative and incentives realized from this Committee.
   
2. 
   Mr. John mentioned and congratulated Eddie Ayin and the Carnival Committee for a great Carnival Fete in 2012 and also mentioned and congratulated Anthony Hosang and the Corporate Committee for the great Corporate Tournament in 2012.
   
3. 
   RJ then spoke about the idea of having Golf Carts at St. Andrews Golf Club and thanked R. Boyer Jaggassar for helping in this area.
   
4. 
   RJ informed the members of the new website which was launched.
   
5. 
   Angela Hodgkinson spoke about the project of the upgrade to the Ladies Bathroom and requested the funding of this project by Board of Management. The BOM agreed to fully fund the upgrade.
   
6. 
   RJ thanked Brydens for their kind donation of the Air Condition Units in the Men’s and Ladies Member bathrooms. Electrical was done for this work.
   
7. 
   RJ welcomed Robbie Llanos and briefly informed the members of his duties.
   
8. 
   RJ spoke about the future plans for a Gym and Fine Dining Restaurant.
   

• 
  Eddie Ayin stated the 2012 amount from the Carnival Fete and promised a similar profit for 2013.
  
• 
  Philip Seward stated that the accounts show that SAGC is not paying off our debts.
  
• 
  Eric Griffith requested an explanation to the accounts and debts.
  

General Manager’s Report

Helen Logan Alcala (HLA) went through her Report and stated that she was pleased to be at SAGC.

1. 
   HLA spoke about the various Committees, Revenue Generation, Carnival, Corporate, etc.
   
2. 
   HLA gave a salute to Brydens and First Citizens for their sponsorship at SAGC and gave a special acknowledgement to FC.
   
3. 
   HLA mentioned about the support given to Charities.
   
4. 
   HLA stated that hosting tournaments can be a strong means to bring in money to the Club.
   
5. 
   HLA informed the members about the eleven (11) security cameras that are now present in strategic areas around the Clubhouse, Caddy Area, Security Booth and at Maintenance.
   
6. 
   HLA went on to explain that the Ministry of Environment, Water Resources, Drainage Department responded positively when the floods occurred. HLA thanked the Ministry for their help.
   

HLA encouraged the members to ensure that the golf course remains the premier golf course of Trinidad and Tobago by them helping with removal of weeds and divots, etc.

HLA gave thanks to all members who volunteered to any of the activities at the Club She further thanked all of the Club Sponsors.

Philip Seward asked about the members who have left the Club and if there was anything being done to encourage them to return to SAGC. HLA indicated that the office has already started communication with all of these past members, via emails, telephone contacts, etc.

Eddie Ayin spoke about the possible negative effects that allowing the use of the facilities for any functions that could be deemed to be competing with the SAGC Carnival fete. HLA said there were issues with hosting these types of parties and it will not be continued. This was due to the Boxing Day party held at the Club in December 2012.
Eric Griffith stated that SAGC lost One Hundred and Twenty (120) members in 2012 and inquired about the amount of members that we have already lost in 2013, thus far. He asked what the Club had in place to ensure that we do not lose anymore members.
Christopher Camacho explained that SAGC is in a better position in February 2013 than in February 2012. He stated that business tourism is reflected in the members at the Club.
Vijay Parabdeen informed that the economic hardship is the main issue with some of the members leaving the Club. He asked if there could have been a better pricing for those members.
Gary Voss stated that it was very simple. Golfers will come to the Club if the fees are cheaper.. Fees will bring in approximately $4M and $2M would always be outstanding if there are no fundraisers. He encouraged a decrease in the operational costs.
Roger Mew asked about the lighting tower on the 18^th green. He also spoke about the Driving Range schemes. He asked the Club to try to keep the cost down.
Bernard Pantin explained what was done with the R. Boyer Jaggassar and Michael Arneaud’s plan.

He suggested that we cut cost marginally, e.g. as in 2010 (10%) was done. He stated that the Club should not be spending so much money on operational cost. BP stated that we should face the facts of the Financial Report because it does not look good.

4. 
   The Audited Financial Statements for the Financial Year ended December 31^st, 2012
   

RJ went through the Financial Statement (page 3).

RJ explained that Robert Alleyne was in a company meeting and would be travelling in the morning.

Mr. Ramdeo from Camacho, Boyce & Associates, went through the Financial Report.
A question arose about the replacements of the Trustees.

Bernard Pantin asked if we could adopt the Financial Report.

This was moved by Stephen Attin and seconded by Roger Mew.

The Audited Financial Statements were adopted by everyone present.

• 
  The 2013 Budget
  

The 2013 Budget was presented and questions were invited.

Philip Seward stated that there was an increase of 53% in the Admin cost and Kevin Ramsaroop (KR) explained that the General Manager’s salary would be listed under Legal Professional Fees so this would now show an increase under the Admin area.

Bernard Pantin inquired about the total increase. RJ stated that it was a 4% increase in salaries. RJ also explained about the money that was transferred from Moka Valley Ltd, etc. and about the dividends. RJ then explained what Robert Alleyne stated, that there was no compromise of the funds of the Maraval Lands Ltd. and Moka Valley Ltd.
KR went through the Accounts.

Variances on Page 12.

Vijay Parabdeen suggested that KR respond to questions from members on the Financial Report/Accounts as RA was not present.
Bernard Pantin asked about the equipment that was purchased (Trencher and Blower.

Vedath Singh explained that the equipment being purchased are the Fairway Mower and the Utility vehicles for 2013.

Moka Valley Lands has $2.35M at present and it was in the amount of $17M five (5) years ago.
The Operational Budget was not adopted and BP asked if the new Treasurer can come back to the members with an updated Operational Budget.

5. 
   Election of Officers and Members of the Board Of Management for the ensuing year
   

The Voting then commenced. HLA then announced the winners of the election of Officers:

Board Members were: Deryck Gonzales (72) / Vijay Parabdeen (54)

Green Chairman - Steven Hale (59) / Anthony Wight (66)

House Chairman – Ramesh Rampersad (47) / Thomas Pantin (79)

President – Anthony Hosang (99) / Raoul John (26)

Bruce Mouttet & Christopher Camacho – returning Board Members.

John de Gannes (Vice President) – unopposed

Kristian Govia (Treasurer) - unopposed

Adrian Sampson (Captain) - unopposed
Anthony Hosang (AH) welcomed and congratulated the newly elected Board Members.

AH thanked the membership for their confidence in electing him President.

He then thanked the outgoing members of the Board and made special mention of the sacrifice and commitment of the outgoing President, Mr. Raoul John.

6. 
   Appoint auditors for the ensuing year
   

The Auditors, Camacho, Boyce & Associates were approved by all present members.
AH undertook to present a revised 2013 Budget within 30 days.
7. Discuss any other business

R. Louis Ottley brought it to the attention of the members of the 40^th Anniversary of Joe Samuel working at St. Andrews Golf Club.

The members recognised and applauded Joe’s milestone.

There being no further business the meeting finished at 7:34 pm.

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