Nato unclassified north atlantic treaty organisation



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NORTH ATLANTIC TREATY ORGANISATION




Supreme Allied Commander, Europe

B-7010 SHAPE

Belgium

Supreme Allied Commander, Transformation

Norfolk, Virginia 23551-2490

United States of America



Bi-SC DIRECTIVE 22 DECEMBER 2004

NUMBER 60-70

Bi-STRATEGIC COMMAND PROCUREMENT DIRECTIVE



This is a new Bi-Strategic Command (Bi-SC) Directive which supersedes ACO Directive (AD) 60-70 and Allied Command Transformation (ACT) Manual Section 19: Procurement. The new directive is to be added to the Bi-SC Directive 00-01 (Index to Bi-SC Directives) and AD 00-1 (Index to ACO Directives and Manuals) is to be amended to reflect the suppression of AD 60-070. The ACT Manual Index will also reflect this change.
REFERENCES: A. NATO Financial Regulations (NFR) and Financial Rules and Procedures (FRP)

  1. Protocol on the status of International Military HQs set up pursuant to the North Atlantic Treaty, signed in Paris on 28 August 1952.

  2. Civilian Personnel Regulations (CPR)

  3. AC/4-D/2261 (1996 Edition) NATO Security Investment Programme – Procedures For International Competitive Bidding

  4. ACO Directive 5-001, Morale and Welfare Activities Council

  5. ACO Directive 40-007, Standards of Conduct, Relationships with Contractors, and Disclosure of Information

  6. ACO Directive 50-004, Recruitment of NATO Civilian Personnel in Allied Command Operations (ACO)

  7. ACO Directive 60-001, Control of Funds

  8. ACO Directive 60-030, Regulations for Execution of the Fiscal Function

  9. ACO Directive 60-040, Regulations for Execution of the Disbursing Function

  10. ACO Directive 60-045, Financial Administration of Advance Accounts

  11. ACO Directive 60-053, Tax Exemption and Customs Clearance

  12. ACO Directive 60-054, Acceptance of Gratuities

  13. ACO Directive 60-071, Purchase Card Programme

  14. ACO Directive 60-080, Property Accounting and Control

  15. AC/94 Guidance to NATO Procurement Authorities (Working Group on Industrial Property)


1. Applicability. This directive is applicable to all internationally funded Military Headquarters (HQs) and organisations of Allied Command Operations (ACO); Allied Command Transformation (ACT) and internationally funded activities of the NATO Airborne Early Warning Force (NAEW-F).
2. Supplementation. Additions/changes to this document may be authorised. The proponent at specific NATO military HQs locations shall furnish the ACO/ACT Head of Contracts with a copy of any such supplement for approval by the respective ACO/ACT Financial Controllers. Such supplements may provide expanded information regarding topics addressed in this directive, but will not conflict with current policies and procedures contained herein.
3. Interim Changes. Interim changes are authorised when approved by both the SHAPE and HQ SACT Chiefs of Staff.
4. Purpose. The purpose of this directive is to promulgate policy, state roles and responsibilities, and outline procedures for the procurement of goods, services, and construction funded through the NATO Military Budget or from any other international or national funding sources (e.g., NATO Security Investment Programme, third party national source, etc.) for which the procedures outlined in the subject directive will be approved and applied. The directive aims to harmonise procurement approaches, encourage consistency and thus increase efficiency between the two Strategic Commands and subordinate HQs in performing procurement activities. Equally, the governing principles of this directive are applicable to all Morale & Welfare Activities (MWA) and associated Community Service Funds acquisition and concessionaire programmes. However, the execution of such procedures is detailed in other strategic or local documents (reference E).


  1. Table of Contents. See pages 1 to 3.


DISTRIBUTION:
B, G


AMENDMENTS/COMMENTS
Users of this directive are invited to send comments, amendments and suggested improvements to ACO and ACT Head of Contracts.




TABLE OF CONTENTS

Chapter 1

GOVERNING PRINCIPLES, ROLES & RESPONSIBILITIES




    1. Governing Principles


  1. Integrity

  2. Competition

  3. Transparency

  4. “Value For Money”/“Best Value”

  5. Fair Treatment and Positive Business Partnering

  6. Professional Proficiency

  7. Accountability

  8. Uniformity

  9. Responsiveness



1-2 Roles and Responsibilities


    1. Commanders

    2. Financial Controllers (FC)

c. Chiefs of Divisions

  1. Legal Advisors

e. Head of Contracts in ACO and ACT (ACO/ACT)

f. Chief of Purchasing & Contracting (P&C) Branch

g. Contracting Officer (formerly called Purchasing & Contracting - P&C Officer)

h. Contracting Specialist/Buyer

i. Ordering Officer (formerly called Calling Officer)

j. Originators

k. Authorized Requestors (ARs)

l. Funds Managers

m. Fiscal Officers

n. Supply Officer/Property Accountable Officer (PAO)/Receiving Officer

o. Contracting Officer’s Representative (COR – also known as Contracting Officer Technical representative – COTR)

p. Quality Assurance Evaluator (QAE)


Chapter 2
procurement POLICIES
2-1 Authority

2-2 Improper Business Practices and Conflicts of Interest

2-3 Competition Requirements

2-4 Deviations from Normal Procurement Procedures

2-5 Market Research

2-6 Determination of Contractor Eligibility

2-7 Determination of Contractor Responsibility

2-8 Exchanges with Industry

2-9 Pre-solicitation Conferences

2-10 Contracting Risk Management

2-11 Price Conditions and Contract Types

2-12 Period of Contract Award

2-13 Patent, Data, Copy Rights

2-14 Language

2-15 Publicizing NATO Requirements

2-16 Payments

2-17 Protests

2-18 Claims and Disputes

2-19 Unauthorized Commitments and Ratification

2-20 Exemption from VAT, Customs and Excises Taxes and Duties

2-21 NATO Agencies (NAMSA, NC3A)

2-22 Commercial Sourcing/Outsourcing

2-23 Reimbursable Procurement

2-24 Personal Services Contracts

2-25 Centralised Acquisition

2-26 E-Commerce


Chapter 3

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