Lt. Kieran Barrett, Montclair University Police Department
Lt. Brian Gibbons, Chatham Borough Police Department This course is designed for the new accreditation manager as an overview of the accreditation process with an emphasis on real world solutions to common problems in the process. Proven approaches to what seems an overwhelming assignment in any agency will be frankly discussed in an interactive presentation on accreditation program basics. Accreditation programs can succeed or fail on understanding from the onset the purpose of setting goals, time management skills, organizational pitfalls, and policy development to meet standards.
Learning Objectives
Accreditation programs will be detailed to the extent that participants will identify their role in the process as accreditation managers and the crucial and varied assignment they have been tasked with.
Time management and organizational skills will be discussed to include methods for successful implementation in the accreditation process.
Participants will be able to identify what a written directive should be to qualify as meeting standards and what assessors will be looking for in quality written directives.
Problems and pitfalls inherent in many agencies that accreditation managers should approach from the initial stages of the process will be identified and problem solving will be discussed
Administrative Reporting Systems A/Capt. Michael J. Rein, Rutgers University Police Department Administrative reports ensure efficient communication up the chain of command and provide for periodic comparative and summary data analyses. Regularly compiling information relative to the activities of operational or administrative components and reviewing those activities will assist in improving management decisions. When properly interpreted, these reports help to maintain the overall mission, goals, and objectives of the agency. This session is designed to be both informative and interactive by providing attendees with an opportunity to review a myriad of administrative reports with an end towards identifying those styles which would be beneficial in their agency.
Learning Objectives
Participants will learn the definitions of each Administrative Report encompassed within the Law Enforcement Accreditation Process, including: Administrative Reviews, Analyses, Audits, Evaluations, Inspections and Inventories.
Participants will be exposed to a wide variety of administrative reports completed as part of the Law Enforcement Accreditation Process.
Participants will gain an understanding of how the regular completion of Administrative Reports will benefit the overall management of a Law Enforcement Agency.
Participants will be made aware of administrative reports mandated by the NJSACOP Accreditation and CALEA International Accreditation programs.
Participants will be provided with resources on the development and implementation of an Administrative Reporting System.
Participants will recognize the practical purposes of administrative reporting in a professional law enforcement department.
Agency Demographics and Recruitment Plans Capt. Michael J. Rogers (ret.), West Orange Police Department The recruitment standards of the law enforcement accreditation process have embraced the important philosophical concept (community expectation) that an agency’s sworn work force will be representative of the available workforce in the agency's service community relative to its ethnic and gender composition. If any group is underrepresented, the recruitment plan will include proactive steps to encourage members of that group to seek employment opportunities. This seminar will teach and enable the student to properly compile their agency and service community’s demographics in order to identify the underrepresented population and then develop a comprehensive recruitment plan.
Learning Objectives
Identify the source material to determine service area demographics.
Identify the underrepresented minorities in the agency.
List potential goals and objectives to attract underrepresented minorities to the workforce.
List potential remediation strategies to achieve a workforce more representative of the service community.
Recognize the subtle differences when recruiting to a Civil Service agency.
Appealing a Assessor Team Decision Harry Delgado, New Jersey State Association of Chiefs of Police
Sgt. David Finck, Monmouth County Sheriff's Office The NJSACOP Accreditation Program is a non-adversarial, professional standards based, accountability system. Unlike most programs, the NJSACOP Accreditation Program is a dynamic system always evolving to meets the emerging needs of the law enforcement community of New Jersey. The dynamic nature of the program, from time to time, will create a situation where an agency and an assessment team may disagree. When this happens an agency can file an appeal with the NJSACOP Accreditation Commission. This block will provide an overview of the appeal system
Meet Your Program Manager Harry Delgado, New Jersey State Association of Chiefs of Police During this block of time attendees will have an opportunity to meet with NJSACOP Accreditation Program Manager Harry Delgado in a classroom type environment to ask questions and to engage in accreditation related conversation.
Microsoft Outlook in Project Management Marcie Anszperger, Rutgers University When you're faced with the challenge of managing multiple projects and tasks, Microsoft Outlook can help you be more productive both as a communicator and as a leader. You need the right people and processes in place working in unison to make any project successful. Outlook, if used right, can be instrumental in getting team members on the same page and encouraging decision making. If you're serious about creating a cooperative and communicative team environment in which the participants are well-informed, deliverables are assigned, and progress is communicated mastering Microsoft Office Outlook is a must.
Learning Objectives
You will learn how to use Outlook Tasks to assign responsibilities and conduct status reports.
You will learn how to use Outlook Email to effectively communicate as an individual and as a team.
You will learn how to increase your productivity using different functions and features of the Outlook program.
You will learn how to improve the way you organize and manage information.
Microsoft Word in Policy Development Marcie Anszperger, Rutgers University The professional image of an organization, especially a law enforcement agency, is primarily conveyed through the writings of its employees. Operations and investigation reports can and do go all the way to the United States Supreme Court as well as the national media for close scrutiny for high profile cases. What many agencies don't understand is that is equally important for their policies and other types of written directives to convey not only well written content but they must also convey a professional appearance. Learning and using the formatting features of Microsoft Word will help achieve this image.
Learning Objectives
To learn the many formatting features of Microsoft Word.
To learn what a properly formatted policy looks like.
To learn how to use the features in developing organization policy.
Ok, Got it... Now Prove It Lt. Kieran Barrett, Montclair University Police Department
Lt. Brian Gibbons, Chatham Borough Police Department Once an accreditation manager understands the key role they play, comprehends the standards in play and develops the policy, the question that comes inevitably is…how do I prove that I am meeting the standard. A common problem in accreditation management is almost always related to poor attention in the area of proofs. This presentation will serve the new manager, as well as those wanting some new ideas or would like to share their ideas, by answering the age-old question of accreditation, “just what is an assessor looking for?” Participants will be encouraged to share their thoughts on what good proofs are and what may not be.
Learning Objectives
A clear understanding of common proofs in the process will be identified.
Participants should be able to think outside the box when it comes to proving standard compliance.
How to prove standards that are “wet ink” in nature or when no data seems to exist.
Proof suggestions will be discussed to engage attendees on just what it is assessors are looking for when it comes time for file review.
Preparing for the Official On-Site Assessment Sgt. David Finck, Monmouth County Sheriff’s Office This is a discussion based learning model of the duties and responsibilities of the accreditation manager, with focus on the CALEA and NJSACOP process and requirements for an on-site assessment.
Learning Objectives
Attendee will learn the proper protocol and items needed to lead their agency through a successful on-site assessment.
Attendees will be able to create an assessor briefing booklet using the model provided on the NJPSAC website.
Attendees will be able to ask interactive questions to alleviate any fears or issues they may have regarding their official assessment.
Attendee will learn the common mistakes made by accreditation managers during their on-site assessment.
Reaccreditation Management Capt. Margaret Schmidt, Woodbridge Police Department “Preparing for Re-Accreditation” training focuses on maintaining compliance during the three year cycle. The discussion will involve what to do from your last on-site to your next on-site. Accreditation is now the department’s daily management system. Maintaining and proving consistent compliance over a three-year cycle presents unique challenges. This class is for both new and experienced accreditation managers from agencies already accredited. New accreditation managers should also attend the accreditation manager training. The class addresses reaccreditation planning, annual reports, policy revisions for continued compliance, as well as other tips for a successful reaccreditation.
Learning Objectives
Attendee will learn how to maintain the accreditation files.
Attendee will learn how to establish a reliable system for obtaining proofs of compliance.
Attendee will learn what reports must be submitted to accrediting body during the three year cycle.
Attendee will learn the importance of the final report from the previous assessment.
Attendee will learn that accreditation is a continual process.
Standards Intent and Solutions Capt. Michael J. Rogers (Ret.), West Orange Police Department
Chief Lou Moreto (Ret.), Manalapan Police Department This workshop is designed to discuss the intent of specific standards, and compliance solutions for those standards. The instructors will address how to interpret the standard statement and how to use the commentary as guidance. Standards that are reviewed during this class have been requested by CALEA and NJSACOP clients. This workshop has been regarded by many accreditation managers as the most informative and clarifying of all accreditation related courses. Experienced accreditation managers and assessors will review many of the more difficult standards with the students in an open discussion format. Issues and real world case studies will be examined and students are encouraged to bring problems and issues from their own agencies for evaluation and discussion.
Learning Objectives
Identify and define the most frequently misunderstood terms contained within the standards.
Identify those standards that do not require many changes from the existing program.
Identify those standards that can be combined to limit the volume of policies and/or procedures.
Identify those standards that may require prompt action by the applicable governing body.
Identify those standards that may require a monetary commitment in order to achieve accreditation.
When is a File a File Lt. Kieran Barrett, Montclair University Police Department
Lt. Brian Gibbons, Chatham Borough Police Department Putting all the pieces together can be a challenge for the new accreditation manager. This course is designed to help new managers begin to build stellar files to get them through the process with as little pain as possible. An overview of successful and substandard file building will help demonstrate to the participant the importance of consistency over all. In addition attendees will have the opportunity to view completed files see what it is all about. A large amount of the accreditation manager’s time is spent managing files and this class will help streamline the process.
Learning Objectives
Learning what are the mandatory components of a completed file.
Organization and consistency techniques for successful accreditation files.
Participants will clearly understand what assessors are looking for and the subjectivity that can occur at times.
Attendees will comprehend the importance of good file maintenance.
User Group for Guardian Tracking, PowerDMS, and CACE. Lt. Kieran Barrett, Montclair University Police Department This course is designed with the user of technology in mind. Agencies who have purchased such software need to utilize it to match what is needed for accreditation as well as operations efficiency. This course is not a sales pitch by any means and will explore the valuable tools each service offers as well as optimizing for ease of use and applicability.
Learning Objectives
Learn some valuable tips on expediting launching the software systems.
Areas of concern that may hinder use of such technologies.
Gain a working knowledge of how systems can improve accreditation management, training and department operations.
Identify which system will work for your agency and how to “sell” such technology for their respective agencies.
General Conference Information
Opening Session: The Opening Session / Orientation begin promptly at 8:00 am. You will need to be present for the opening session.
Conference Building Location: The 2012 New Jersey Police Accreditation Conference is being held at the brand new Campus Center of the Richard Stockton College of New Jersey located in Galloway New Jersey, just outside Atlantic City.
Stockton College Campus Center
101 Vera King Farris Drive
Galloway, NJ 08205-9441 Conference Parking: Parking is available right in front of the Stockton College Campus Center. Parking lots 3 followed by 2 are the closest. Overflow parking is in lots 1, 4, and 5.
Conference Check-In and Conference Training Certificates: The conference registration will be staffed beginning at 7:00 am. All attendees are strongly urged to check-in by 8:00 am so as not to miss or interfere with the opening ceremony. You may pick up your training certificate after lunch on day two of the conference at the Registration Desk. The Registration Desk closes at 2:00 pm on day two.
Networking: Attendees will have opportunities to network during the conference so bring an adequate supply of business cards. There will also be a Networking Social at the conference hotel between 6:00 pm and 8:00 pm on October 11th. For more information please refer to our website at www.njpsac.org
Dress code: Please dress in a conservative business manner or in departmental uniform. If you are not in uniform your firearm must be concealed.
Tracks of Training: Training at the accreditation conference has been tailored to serve the needs of officers and civilians who are new to the accreditation program as well as experienced accreditation managers and executives. Please take a moment to review the conference agenda and choose which track of training you would like to attend, or mix and match courses. Seating is limited and filled on a first come / first served basis. If you get to a course and it is filled please continue to your second or third choice.
Please print out and bring with you a copy of the conference agenda. A formal introduction to the accreditation process and thorough training is vital for a successful accreditation program. Therefore, First Time Conference Attendees are strongly urged to attend the Basic Accreditation Courses track of training. Experienced accreditation managers and executives conference attendees have four other different tracks of training available to them; the Accreditation courses track, Speakers track, the Seminar tack and the User Groups.
If you have any questions please see the staff members at the Registration Desk.
Directions and Parking Information
Conference Facility
The 2012 New Jersey Police Accreditation Conference is being held at the brand new Campus Center of the Richard Stockton College of New Jersey located in Galloway New Jersey, just outside Atlantic City.
Stockton College Campus Center
101 Vera King Farris Drive
Galloway, NJ 08205-9441 Directions
The Richard Stockton College of New Jersey is conveniently located just minutes from shore resorts, one hour from Philadelphia, and two hours from New York City! From the North (Northern New Jersey and New York, north of Parkway Exit 44)
Travel south on the Garden State Parkway to Exit 44. Take Exit 44. At the stop sign at the end of the ramp, turn right onto S. Pomona Road (County Road 575). Travel ½ mile. At the entrance sign for The Richard Stockton College of New Jersey on the left, turn left onto Vera King Farris Drive. Parking for Housing 1, 4 and 5 is available immediately on the right. For Campus Center parking, continue ½ mile on Vera King Farris Drive, parking is available on the right in lot 3 (closest) or lots 2, 4, 1, and 5 (in order of closest to farthest).
From the West (Camden/Philadelphia Area, west of Expressway Exit 12)
Travel east on the Atlantic City Expressway to Exit 12. Take Exit 12. At the stop sign at the end of the ramp, turn left onto Wrangleboro Road (County Road 575). Proceed straight through the traffic lights at Tilton Road (County Road 563) and White Horse Pike (Route 30). At the next traffic light, W. Jimmie Leeds Road, turn right. Travel 1 mile on W. Jimmie Leeds Road to the entrance sign for The Richard Stockton College of New Jersey on the left, turn left onto Vera King Farris Drive. For campus parking, continue about 1 ½ miles on Vera King Farris Drive, parking is available on the left in lot 3 (closest) or lots 2, 4, 1, and 5 (in order of closest to farthest).
From the South (Southern New Jersey, south of Parkway Exit 44)
Travel north on the Garden State Parkway to the Atlantic City Service Plaza. Exit to the left into the service plaza (the exit is part of the service plaza). Travel on the outer road of the service plaza. At the second stop sign, turn left. Just ahead, make the first right, continue to the traffic light at the end of the ramp. At the traffic light, turn left onto W. Jimmie Leeds Road. Travel 1 mile on W. Jimmie Leeds Road to the entrance sign for The Richard Stockton College of New Jersey on the right, turn right onto Vera King Farris Drive. For campus parking, continue 1 ½ miles, parking is available on the left in lot 3 (closest) or lots 2, 4, 1, and 5 (in order of closest to farthest).