Open Government Metadata Application Profile (Draft) Created by: Service Alberta, Open Government Program Last Updated: August 7, 2015 For more information about this document, contact: Open Government Program, Service Alberta 15



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Open Government

Metadata Application Profile (Draft)

August 2015






Open Government Metadata Application Profile (Draft)

Created by: Service Alberta, Open Government Program

Last Updated: August 7, 2015

For more information about this document, contact:

Open Government Program, Service Alberta
15
th Floor, ATB Place North

Edmonton, Alberta T5J 1S6

E-mail: open@gov.ab.ca

© Government of Alberta



This document is made available under the Open Government Licence – Alberta (http://open.alberta.ca/licence).

This document is available online at: http://open.alberta.ca/documentation/ogmapdraft





IMT Standards



IMT Standards Oversight Committee

Effective Date:

Scheduled Review:

Last Reviewed:

Type: Technical
Status:
Draft

Standard number [Internal Use Only]

Open Government Metadata Application Profile


Category: IM

Keywords: metadata, open information, open government portal, virtual library, government documents, government publications, government information, application profile

Description of Standard


This is the Metadata Application Profile for the Government of Alberta's (GoA) Open Government Portal. It documents the set of metadata properties and encoding schemes that must be used to describe resources on the GoA Open Government Portal. Its purpose is to assist website developers, content creators and the specialists in ministries and other organizations that create and manage the records in the content management system that populates the site.

Standard Specification


Records in the Open Government Portal will contain two levels of metadata

  • Resource-level metadata – applies to the entire resource being described by the catalogue record. The resource itself may consist of one or more component parts; that is, one or more files, or “items” may make up the resource being described. Possible scenarios include:

    • One file, in one format, that contains the entire resource.

    • The resource in its entirety is released in multiple file formats.

    • The resource is released in multiple parts, such as chapters of a book.

    • The resource is released serially, and each release is a separate file.

    • A combination of the above. For example, a serial resource may be issued with multiple formats for each issue.

  • Item-level metadata – applies only to the individual component (file) to which it is attached.



Open Government General Metadata Properties


Resource-Level Metadata

Name of Term

Definition

Obligation

Alternative Title*

An alternative name used as a substitute or additional access point for an information resource.

Mandatory if Applicable

Archive Date

The date at which an information resource should be identified as an archive copy in the Open Government Portal.

Mandatory if Applicable

Audience

A group of people for whom an information resource is intended or useful.

Mandatory

Availability

Information on the availability of an information resource beyond the Open Government Portal.

Optional

Contact E-mail

The e-mail address to be used to contact the organizational contact for the resource as listed in the Contact Name.

Mandatory if Applicable

Contact Name

The organizational contact for users of the Open Government Portal to obtain further information or provide feedback about an information resource or its metadata.

Mandatory if Applicable

Contact Other

Other information which can be used to contact the organizational contact for the resource as listed in the Contact Name.

Optional

Contributor

A person or organization responsible for making significant contributions to the content of an information resource.

Mandatory if Applicable

Creator*

The business entity responsible for creating or compiling the original content of an information resource.

Mandatory

Date Added to Catalogue

The date and time on which an information resource is made publicly available through the Open Government Portal.

Mandatory

Date Created*

The date, or date and time, on which the intellectual content of an information resource is created or compiled.

Mandatory

Date Issued

The date, or date and time, on which an information resource was originally published or otherwise made publicly available for the first time.

Mandatory if Applicable

Date Metadata Created


The date, or date and time, on which an Open Government Portal catalogue record is created.

Mandatory

Date Metadata Modified

The date, or date and time, on which an Open Government Portal catalogue record is changed.

Mandatory

Date Modified*

The date, or date and time, on which an information resource is changed.

Mandatory

Description*

A concise narrative of the content of an information resource.

Mandatory

Frequency

The time interval at which new or updated versions of an information resource are issued.

Mandatory

Has Translation

The described resource pre-existed the referenced resource, which is essentially the same intellectual content presented in another language.

Mandatory if Applicable

Identifier (Other)*

A unique number, code, or reference value assigned to an information resource within a given context.

Mandatory if Applicable

Identifier (URI)*

A unique Uniform Resource Locator (URL) for the record of the information resource.

Mandatory

Is Replaced By

The described resource is supplanted, displaced, or superseded in whole or in part by the referenced resource(s).

Mandatory if Applicable

Is Translation Of

The described resource is a translation of the referenced resource into another language.

Mandatory if Applicable

Keywords

Uncontrolled terms (words or phrases) assigned to describe an information resource.

Mandatory

Language*

The specified language of an information resource.

Mandatory if Applicable

Licence

Reference to the legal document outlining access and usage rights for an information resource.

Mandatory

Place of Publication

The location, usually a town or city, where an information resource was published.

Optional

Publisher

The business entity responsible for making an information resource publicly available.

Mandatory

Related Resources

One or more resources that bear a close relationship to the described resource, often being derived from the same source material or being explanatory or supporting resources to the described resource.

Mandatory if Applicable

Replaces

The described resource supplants, displaces, or supersedes in whole or in part the referenced resource.

Mandatory if Applicable

Security Classification*

An information security designation that identifies the minimum level of protection assigned to an information resource.

Mandatory

Series Title

A distinctive collective title applied to an information resource and one or more other resources that also have their own separate titles.

Mandatory if Applicable

Spatial Coverage

A geographical area or spatial extent covered by the content of an information resource.

Mandatory if Applicable

Subject*

A controlled term that expresses a topic of the intellectual content of an information resource.

Optional

Temporal Coverage

The time frame covered by the content of an information resource.

Mandatory if Applicable

Title*

The full and formal name given to an information resource.

Mandatory

Topic*

A controlled term that expresses the broad topical content of an information resource.

Mandatory

Type*

The business design or structure used in the presentation and publication of an information resource.

Mandatory

Usage Considerations*

Description of factors that support the effective interpretation and use of the information resource.

Mandatory if Applicable




Item-Level Metadata

Name of Term

Definition

Obligation

Extent*

The size or duration of the item being described.

Recommended

Filesize

The filesize of the item being described.

Recommended

Format*

The file format or encoding method of the described item.

Mandatory

Item Description

A concise narrative of the content of the particular item being described.

Optional

Item Title

The formal or informal name given to the particular item being described.

Mandatory

Item URL

The electronic location where the specific item (file) being described can be found.

Mandatory

* Terms followed by an asterisk are part of the GoA Core Content Standard Metadata Application Profile:


Mandatory: Creator, Date Created, Date Modified, Title

Mandatory if Applicable: Alternative Title, Description, Format, Identifier, Language, Medium, Security Classification and Usage Considerations

Recommended: Type and Subject

Optional: Extent




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