Request for Bid Proposal gc1402

Garrett College Request for Bid Proposal GC1402 Enterprise Information System (EIS) Solution

May 30 2014

Garrett College, located in McHenry, Maryland, seeks a comprehensive, integrated Enterprise Information System (EIS) solution consisting of established feature sets, components, portals, and functions created specifically for the dedicated administration of institutions of higher education. Garrett College invites vendors and resellers, hereafter referred to as “vendors” to submit responses to this Request for Proposal (RFP) concerning software, hardware, support, and consultation services to complete this project.

Garrett College reserves the right to reject any or all bids received in response to this RFP for one or more, but not limited to, the following reasons:

Failure of the vendor to submit the bid(s) on or before July 21, 2014 by 4:30 pm EST

Failure of the vendor to respond to a request for oral/written clarification, presentation, or demonstration

Failure to adequately provide thorough Code Explanations

Failure to complete all Cost Itemizations

Failure to supply appropriate vendor references

Financial Responsibility

Garrett College accepts no financial responsibility for any costs incurred by a vendor in either responding to this RFP, conducting/hosting meetings prior to the possible selection of a vendor, visiting Garrett College for meetings, discussions, and/or product explanations or demonstrations.

Garrett College will hold proprietary information submitted as part of the responses confidential to the extent permitted under Maryland state law.

Garrett College will consider all purchase options available. With the exception of any required deposits, the final payment will not be due until the hardware and software installation (as negotiated between Garrett College and the successful vendor) is complete.

This RFP does not commit Garrett College to award a contract, to pay costs incurred in the preparation of a bid in response to this request, or to procure a contract for services or supplies. Garrett College reserves the right to accept or reject, in part or in its entirety, any bid received in response to this RFP if it is in the best interest of Garrett College to do so.

Garrett College is located in western Maryland approximately 3 hours from Washington, DC and Baltimore, MD and approximately 2 hours from Pittsburgh, PA. Due to our rural location, postal carriers do not guarantee next day overnight services to our area.

Garrett College may request vendors to explain or to demonstrate the functions of the proposed hardware or software at Garrett College either in-person, in writing, or over the Internet. Garrett College will schedule the time and location of each presentation.

The objective of Garrett College is to ensure the selection of the most efficient software and hardware system that best meets the current and future needs of Garrett College. The Garrett College EIS Selection Committee will evaluated responses to this RFP based on the following criteria, not listed in order of importance:

Garrett College has made every effort to ensure the use industry-accepted terminology in this RFP. Garrett College will attempt to clarify any associated questions in a timely manner.

The successful vendor shall, at all times, observe and comply with Federal and State laws, local laws, ordinances, orders, and regulations existing at the time of, or enacted subsequent to, the execution of this contract which in any manner affect the completion of the work.

The functional requirements included with this proposal indicate the desired functionality of the application software. Vendor must answer each question by entering the appropriate response in the Response Code column. If additional explanation is requested or necessary, vendor may include the information immediately below the question.

All costs of bid preparation shall be borne by prospective vendors. All submitted bids will become the property of Garrett College. Garrett College reserves the right to reveal submitted bids after the vendor selection target date to State and Federal agencies. Garrett College will supply addenda and supplementary information sheets only to those prospective vendors who registered an intent to bid by the intent to bid due date.

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