E.9 External Suppliers [complete as needed]
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Appendix F
FACILITIES INFORMATION
Back to Contents
F.1 Utility/Shut-Off Control Locations and Procedures
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Item
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Location
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Procedures
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Main water shut-off valve
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Sprinkler shut-off valve
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Main electrical cut-off switch
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Main gas shut-off
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Oil cut-off
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Heating system controls
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Cooling system controls
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Security system controls
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Fire alarm annunciator panel
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Other
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To add additional rows, position cursor at end of bottom row and press Enter.
F.2 Fire Protection Systems
Fire alarm pull boxes
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Fire alarm pull box
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Location
|
|
|
To add additional rows, position cursor at end of bottom row and press Enter.
Fire extinguishers
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Type of extinguisher
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Location
|
Date of last inspection
|
|
|
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To add additional rows, position cursor at end of bottom row and press Enter.
Smoke and heat detectors
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Type of detector
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Location
|
|
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To add additional rows, position cursor at end of bottom row and press Enter.
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Date of last inspection/maintenance of smoke and heat detectors:
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Date smoke and heat detector system was last tested:
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Description of smoke and heat detector monitoring procedures:
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Detection system monitoring agency
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
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Detection system service company
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
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Sprinklers
Description of sprinkler monitoring procedures:
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Sprinkler system monitoring agency
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
|
Sprinkler system service company
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
|
Gaseous Fire Suppression
Description of fire suppression monitoring procedures:
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Gaseous systems monitoring agency
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
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Gaseous systems service company
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
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F.3 Water Detectors (Back to Contents)
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To add additional rows, position cursor at end of bottom row and press Enter.
Description of water detector monitoring procedures:
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Water detector monitoring agency
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
|
F.4 Security (Back to Contents)
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Type of security
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Location
|
|
|
To add additional rows, position cursor at end of bottom row and press Enter.
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Date of last inspection of automated security: system:
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|
Location of access codes for automated security system:
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Description of monitoring procedures:
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Security monitoring agency
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
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Security system service company
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
|
F.5 Building Access (Back to Contents)
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To add additional rows, position cursor at end of bottom row and press Enter.
Location of access codes for automated security system:
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Indicate how the fire department would gain access to the building, if necessary:
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F.6 Climate Control Systems (Back to Contents)
Heating System
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Location
|
Description
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Procedures for operation
|
|
|
|
Heating system service company:
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
|
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Date of last inspection and maintenance of the heating system:
|
|
Cooling System
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Location
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Description
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Procedures for operation
|
|
|
|
Cooling system service company:
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Name/Organization:
Contact:
Phone:
After-hours phone:
Pager:
Email:
|
-
Date of last inspection and maintenance of the cooling system:
|
|
Back to Contents
Appendix G
FLOOR PLANS
For Evacuation Floor Plans, go to Evacuation Floor Plans
Back to Contents
For use by Administration, building maintenance staff, and emergency personnel, the library has prepared building floor plans that clearly indicate the location of important equipment. There is one set of floor plans for each of the following:*
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Fire protection and suppression systems (fire extinguishers, sprinkler heads, fire call boxes, and smoke/heat detectors)
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Water-bearing pipes and equipment
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Mechanical systems electrical control panels, outlets, and cut-off; heating and cooling system equipment and controls; oil and/or gas shut-offs, if applicable
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Emergency lighting
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Security system controls and location of motion detectors, etc.
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Salvage priorities overall priorities and priorities for specific departments/types of material
(if applicable, include color-coding on the plans)
Back to Contents
Related Sections of Handbook
Alarms and alarm pull stations
Evacuation
Fire extinguishers
Fire or smoke
Appendix H
INFORMATION TECHNOLOGY
Back to Contents
H.1 Emergency Contact Information
The following people and organizations can provide assistance in case of temporary information systems failure or damage. Please note that additional procedures for a serious emergency requiring relocation of computers and services can be found in section H7 below, Alternate Access to Telecommunications and Online Service. Remember that it is very important to keep any account numbers and password current, and to indicate who on staff knows them.
Information Technology Department
(for problems with hardware and software)
Department name:
Contact:
Phone:
After-hours phone:
Pager:
|
Remote Storage Site for Backups
In-house staff member who is familiar
with account details and passwords:
|
Organization name:
Contact:
Phone:
After-hours phone:
Pager:
Account number:
Procedures for retrieving backups in an emergency:
|
Internet service provider
In-house staff member who is familiar
with account details and passwords:
|
Organization name:
Contact:
Phone:
After-hours phone:
Pager:
Account number:
Procedures for reactivating service in an emergency:
|
Web site host
In-house staff member who is familiar
with account details and passwords:
|
Organization name:
Contact:
Phone:
After-hours phone:
Pager:
Account number:
Procedures for retrieving service in an emergency:
|
Online subscription service(s)
In-house staff member who is familiar
with account details and passwords:
|
Organization name:
Contact:
Phone:
After-hours phone:
Pager:
Account number:
Procedures for reactivating account in an emergency:
|
Regional online catalog/network
In-house staff member who is familiar
with account details and passwords:
|
Regional network name:
Contact:
Phone:
After-hours phone:
Pager:
Account number:
|
Procedures for getting the network up and running
in an emergency (e.g., where are data backups
located, how are they retrieved, how long does it take?):
|
H.2 Software and Equipment Inventory Back to Contents
Software Inventory
The following software is used within the institution –
Name of software package:
Supplier and version:
Computer(s) on which software is installed:
Registration number:
Help-line telephone number:
Location of backup copy:
Insurance Coverage:
|
To add software packages copy the following template and paste it just below the last entry:
Name of software package:
Supplier and version:
Computer(s) on which software is installed:
Registration number:
Help-line telephone number:
Location of backup copy:
Insurance Coverage:
|
Computer Equipment Inventory
The following computer hardware is in use within the institution –
Make and model:
Serial number:
Location of equipment:
Vendor:
Vendor help line number:
Drives and configuration:
Insurance Coverage:
|
To add computer hardware copy the following template and paste it just below the last entry:
Make and model:
Serial number:
Location of equipment:
Vendor:
Vendor help line number:
Drives and configuration:
Insurance Coverage:
|
H.3 Data Backup Back to Contents
The following electronic data is unique and maintained solely in-house –
If any of this data is not currently backed up, devise backup procedures immediately.
Type of data:
Location of data:
Person responsible for backup:
On site location of backup:
Off site location of backup:
Frequency of backup:
|
To add electronic data copy the following template and paste it just below the last entry:
Type of data:
Location of data:
Person responsible for backup:
On site location of backup:
Off site location of backup:
Frequency of backup:
|
H.4 Data Restoration Back to Contents
The following people on staff know how to restore backed up data –
To add additional rows, position cursor at end of bottom row and press Enter.
The following people outside the library can assist in restoring backed up data –
Organization name:
Title:
Phone:
Cell phone:
Pager:
Email:
|
To add people outside the library copy the following template and paste it just below the last entry:
Organization name:
Title:
Phone:
Cell phone:
Pager:
Email:
|
H.5 Software and Hardware Reconfiguration Back to Contents
The following people within the institution know how to reinstall and reconfigure software and
hardware in the event of a disaster –
To add additional rows, position cursor at end of bottom row and press Enter.
The following people outside the library can assist in reinstalling and reconfiguring software
and hardware in the event of a disaster –
Organization name:
Title:
Phone:
Cell phone:
Pager:
Email:
|
To add people outside the library copy the following template and paste it just below the last entry:
Organization name:
Title:
Phone:
Cell phone:
Pager:
Email:
|
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