Scgis scholarship program timeline
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SOFTWARE Send out the software MLA forms and directions so that Scholars can supply their permanent contact info they want used for the software grant licensing b0611_SoftwareEsriMLAProcedures.docx SCHOLAR TRAINING & CONFERENCES CORE (DAVIS) PROGRAM WEEK 1-3 SCHOLARSHIP CORE PROGRAM OPENING DAY JUN 8 PROGRAM START: May 25:
JUN 8-11 TRAVEL SCHOLAR ARRIVALS - AIRPORT TRANSIT & PICKUPS HOMESTAYS SCHOLAR ARRIVALS & TRANSIT: MOVING IN ONSITE SCHOLAR ARRIVALS & TRANSIT: MOVING IN SOCIAL: SCHOLAR ARRIVALS & ORIENTATION SOCIAL EVENTS TRAIN-THE-TRAINER TTT CANDIDATE ARRIVAL AND PRE-CLASS BRIEFING AND PREP JUN 12 PROGRAM OPENING DAY: Within the first week of training: TRAINING Training begins SOFTWARE
Present an explanation of the other esri software grant procedures, specifically the ECP grant procedures. Allow 90 minutes for the complete presentation and documents signing
b0611_SoftwareGrants-Esri_distributors_2016.txt = list of distributors who need to be looped in FINANCE working with ONSITE: Make Initial Cash Disbursements to Scholars CONFERENCES b0611MassMail_ConferenceInfo: Detailed instructions for the SCGIS Conference b0613MassMail_ConferenceRegistration: How to register for their free SCGIS membership and for their Complementary SCGIS Conference attendance WEBSITE Help Scholars get logos needed for their posters, maps, presentations b0612MassMail_LogosForPresentations: Sponsor logos for them to add to their talks/posters DOCUMENTARY: Film & Photo the opening day when all of the scholars introduce themselves and say a little bit about themselves, also film as each trainer introduces themselves and tells their story. Try to get a great head shot of each person as they are speaking about their story, especially when they smile. Set up the podcaster for the Scholars to be able to send out a short podcast to everyone else once a day, best time is right at the end of class for the day, and pick a scholar to be in charge of encouraging people to talk during podcast, say how their day went, what's going on, etc. SOCIAL: SCHOLAR ORIENTATION DINNER AND CAMPFIRE Organize Joint Meeting with Society for Conservation Biology Davis Chapter Organize Joint Meeting with California Master Naturalist Program Leadership JUN 12-16 TRAINING WEEK 1 "CREATING YOUR WORK": May 30 first week TRAINING: SCGIS core course week one with Conservation Science enrichments CONSERVATION SCIENCE: Half-day Guest Lectures & Field Labs on Core Conservation Topics: Landscape Classification and survey Vegetation identification and survey Recording ecological data Field Survey Methods with GPS Hands-on Drone Workshop FINANCE working with ONSITE CASH MANAGEMENT AND DISTRIBUTION
HARDWARE: Distribute esri hardware/laptop grants and prepare documentation b0530ExampleHardwareGrantLetter-SCGIS Hardware Grant Krey TRAVEL:
DOCUMENTARY: Film and photo example scholar activities, the site, where they are staying, the volunteers who are around helping. At Esri film and photo any of the special advanced workshops going on. JUN 16-17 TRAINING WEEKEND 1 JUN 19 - 23 TRAINING WEEK 2 "CREATING YOUR WORK": Jun 6 Second week: TRAINING: SCGIS core course week two with Conservation Science enrichments CONSERVATION SCIENCE: Half-day Guest Lectures & Field Labs on Core Analysis Topics: Core & Corridor Analysis Focal species Identification Marine Ecology Quantifying and Assessing natural disasters, flood and fire HOTELS
JUN 24-25 TRAINING WEEKEND 2: JUN 26 - 30 TRAINING WEEK 3 "REFINING YOUR WORK" TRAINING: SCGIS core course week three with Conservation Science enrichments Basic Presentation Skills Training 1.5 days Advanced Scholar Project Consulting and Finalizations CONSERVATION SCIENCE: Half-day Guest Lectures & Field Labs on Advanced Conservation Topics: Conservation Planning Climate Change Resiliency Population Viability Planning for Species Survival JUN 30 SCGIS CORE ACADEMY CLOSING CEREMONIES TRAIN-THE-TRAINER TTT CANDIDATE FINAL CERTIFICATION AS TRAINERS, FINAL BRIEFINGS DOCUMENTARY: Film and photo all of the closing ceremonies, awarding the certificates. Film and photo any field trips or activities that might be going on in the travel weekend. Collect the first round of any scholar photos that they might have taken during the first 2 weeks and begin to organize them and post onto the website. Certificate Titles: SCGIS Academy, SCGIS Master Teacher certification by keeping up with at least 3 classes a year Begin preparing for SCGIS Conference: Confirm Camera Volunteer staffing and orientation meeting times, begin cleaning, charging and inventorying all equipment, camera's, mics, recorders, batteries, lenses. Order replacement stock for anything running low. Update any of the printed guides to volunteer equipment operation and filming procedures as needed FINANCE: Collect all program reciepts and reimbursement forms from volunteers before they head out home and start losing paperwork and forgetting transactions JUL 1-2 TRAINING WEEKEND 3: TRAVEL FROM DAVIS TO REDLANDS, FIELD TRIP TO YOSEMITE TRAVEL: Coordinate travel from davis to redlands CUSTOM (ESRI) PROGRAM WEEK1-3 SCHOLARSHIP CUSTOM PROGRAM OPENING DAY JUN 8 PROGRAM START: May 25:
JUN 8-11 ESRI TRAVEL SCHOLAR ARRIVALS - AIRPORT TRANSIT & PICKUPS ESRI HOMESTAYS SCHOLAR ARRIVALS & TRANSIT: MOVING IN ESRI ONSITE SCHOLAR ARRIVALS & TRANSIT: MOVING IN ESRI SOCIAL: SCHOLAR ARRIVALS & ORIENTATION SOCIAL EVENTS JUN 12 PROGRAM OPENING DAY: Within the first week of training: SOFTWARE
FINANCE working with ESRI ONSITE: Make Initial Cash Disbursements to Scholars CONFERENCES b0611MassMail_ConferenceInfo: Detailed instructions for the SCGIS Conference b0613MassMail_ConferenceRegistration: How to register for their free SCGIS membership and for their Complementary SCGIS Conference attendance WEBSITE Help Scholars get logos needed for their posters, maps, presentations b0612MassMail_LogosForPresentations: Sponsor logos for them to add to their talks/posters ESRI DOCUMENTARY: Film & Photo the opening day when all of the scholars introduce themselves and say a little bit about themselves, also film as each trainer introduces themselves and tells their story. Try to get a great head shot of each person as they are speaking about their story, especially when they smile. Set up the podcaster for the Scholars to be able to send out a short podcast to everyone else once a day, best time is right at the end of class for the day, and pick a scholar to be in charge of encouraging people to talk during podcast, say how their day went, what's going on, etc. ESRI SOCIAL: SCHOLAR ORIENTATION DINNER AND CAMPFIRE JUN 12-16 TRAINING WEEK 1 "CREATING YOUR WORK": May 30 first week ESRI TRAINING Training begins: Plenary sessions 2 days Image Analysis Class 2 days Python Programming 1 day R Programming FINANCE working with ESRI ONSITE CASH MANAGEMENT AND DISTRIBUTION
ESRI HARDWARE: Distribute esri hardware/laptop grants and prepare documentation b0530ExampleHardwareGrantLetter-SCGIS Hardware Grant Krey TRAVEL:
ESRI DOCUMENTARY: Film and photo example scholar activities, the site, where they are staying, the volunteers who are around helping. At Esri film and photo any of the special advanced workshops going on. JUN 16-17 TRAINING WEEKEND 1 JUN 19 - 23 TRAINING WEEK 2 "CREATING YOUR WORK": Jun 6 Second week: ESRI TRAINING Training week 2: Plenary & Custom Sessions .5 - 1 day of working with open standards, open API's and open data Jeremy Bartley on Javascript/JSON David Asbury on deep storymap programming 1-2 days Esri Advanced Statistical Analysis Class, Loren and Loren .5-1 day of Esri Animal Movement Analysis Class, Kevin Johnston .5-1 day of Esri Landscape Layers review, searching on ArcGIS 1 day of Esri Survey123 Field Sample Class, Ismael Chivite .5-1 day of Esri ArcGIS Online Organizations Management 1-2 hour meeting with Esri International to meet distributor and region coodinators HOTELS
DOCUMENTARY: Collect the first round of any esri scholar photos that they might have taken during the first 2 weeks and begin to organize them and post onto the website. JUN 24-25 TRAINING WEEKEND 2: JUN 26 - 30 TRAINING WEEK 3 "REFINING YOUR WORK" 1 Day with APL (Half Day Demos / Small Groups Hands On workshopping 1 Day with Apps workshops with Geoplanner & Green Infrastructure App, 2-3 Day Developer Studio (1:1 Drs. Office) SCHOLARS: Meet with Advanced class to discuss mentorship assignments for the arriving core course JUL 1-2 TRAINING WEEKEND 3: davis Scholars will be arriving in redlands COMBINED (ESRI) PROGRAM WEEK 4 " SHARING YOUR WORK" JUL 1-2 TRAVEL FROM DAVIS TO REDLANDS, FIELD TRIP TO YOSEMITE TRAVEL: Coordinate travel from davis to Redlands JUL 2 SUNDAY CORE – ADVANCED RECEPTION AND SOCIAL BBQ Introduce the core scholars to their advanced program mentors have some kind of social game for them to get to know one another
3 day Web GIS / ArcGIS Pro Training Storymap and Scholar Profile Publication
Continue to do the best you can to catch up the website so that it's current by the time the SCGIS Conference begins JUL 6 THURSDAY Redlands Forum Public Presentation DAYTIME: Presentation Skills Coaching & Rehearsals for FORUM EVENT: DOCUMENTARY: Film and photo public forum presentations, now of the combined class, JUL 7 FRIDAY 1 Day User Conf Tech Sessions previews 1:1 ESRI SOCIAL: SCHOLAR HONORS EVENING EVENT WITH JACK JUL 8 SATURDAY SCHOLAR REST DAY, POOL PARTY CONFERENCES: "BUILDING COMMUNITY" JUL 9 SUNDAY SCHOLAR TRAVEL TO UC JUL 10-14 ESRI UC: Jun 23-25: TRAVEL, HOTELS, ONSITE CONFERENCE
JUL 14 SCHOLAR REST DAY, BBQ REDLANDS JUL 15 SCHOLAR TRAVEL TO ASILOMAR TRAVEL, HOTELS, ONSITE CONFERENCE JUL 17-19- SCGIS CONFERENCE Jun 22-24 TRAVEL, HOTELS, ONSITE CONFERENCE
DOCUMENTARY: Arrive 2 days early to set up for the pre-conference workshops and film/photo as many as possible given you will probably be single-handed. have backup equipment clearly identified and available for fast swap out in case needed. Night before: Run the camera volunteers orientation meeting the night prior to the conference in order to train volunteers on the equipment, procedures and basic equipment security.. Go out with the volunteers to all of the lecture rooms and do preliminary tripod and audio recorder setup, check agenda and lay out a rough schedule for the roaming podcaster, if enough volunteers, assign a roving camera with boom mic to capture random interviews the next 2 days Day1 and 2: Film and photo all concurrent sessions. Check for battery and card changes over lunch and at days end. Have roving camera and lav mics ready for evening poster sessions or any other noisy social events. Evenings, dump off all raw footage onto editing laptop and make sure all recorders are functioning, no equipment problems. FINANCE: Collect all program reciepts and reimbursement forms from combined track and conference volunteers before they head out home and start losing paperwork and forgetting transactions Jul 19 PROGRAM END: After the conferences: TRAVEL Departures. PROGRAM FOLLOWUP: SOCIAL most scholars sign onto the master SCGIS facebook page, many groups also form their own facebook pages TRAIN-THE-TRAINER: Prepare short status report on the TTT program status, new trainers added, work experience, to be used for the annual TTT program report. DOCUMENTARY: expect to spend 1-2 months in the edit suite. For an average 5-week program and a conference with 4-5 cameras running concurrently you'll easily have over 500 hours of video to work through so prioritize. Start with all of the paper presentations since the membership and presenters will be most anxious to see those in a timely manner. Follow with the technical workshops, then the plenaries. For the scholar video capturing the highlights and ceremonies should be quick. The remaining scholar video is most appropriately used to create the actual documentary following the narrative arc of many new unknown arrivals from many countries who slowly learn powerful new technologies, become more capable and bond into a cohesive loyal group of friends by the end. August One Month after FINANCE: Begin work on the program final financial report before the Sept 30 End of the fiscal year. Round up all of the closing invoices and totals from lodging, rentals, volunteer expenses, Scholar additional expenses like Medical. DOCUMENTARY: Complete a short selection of the program highlight photos for use in preparing a short program report to go along with the financial statement. Dates & Deadlines IN RED are the lead times & 2017 dates (Boldface Black Dates are historical dates from 2016) MAJOR PROGRAM STAGES in purple, Example documents & spreadsheets in blue TASKS/TEAMS in Yellow Directory: scgis scgis -> Gis community Building in Brazil: a proposal to the Society for Conservation gis introduction Download 181.85 Kb. Share with your friends:
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