Session Systems Replacement Project Business Processes Revision History



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Session Systems Replacement Project
Business Processes

Revision History

Revision History

Revision

Date of Release

Actor

Summary of Changes

Initial Draft


10/31/2013

Shawn Whyte

Initial Draft

Update Cycles

1/1/2014

Shawn Whyte

Numerous updates on all processes

Edit Review

1/13/2014

Sally Bush

Edit review of most sections

Edit Updates

1/31/2014

Shawn Whyte

Entry of Editor recommendations

Section Updates

2/5/2014

Shawn Whyte

Merge and Update – include all sections

Review

2/27/2014

Steve Eller

Review all sections

Update

3/3/2014

Shawn Whyte

Update changes from Steve















Approvals


Steve Eller, Project Director




Date



Shawn Whyte, Project Manager




Date


Table of Contents

MCA Code Update & Interim Code Update Processes 4

1.Code Update Preparation 4

2.Compiler’s Comments and Annotations 5

3.MCA Merge Processing 8

4.Downstream Processes 9

4.1.1.1.Annotations Preparation 9

4.1.1.2.Create CD-ROM and MCA Online 10

4.1.1.3.Create Master MCA in WordPerfect Format 10

4.1.1.4.Prepare MCA Database 10

5.Interim Code Updates 11

MCA Annotations Update Process 13

6.Database Preparation 14

7.Case Notes Updates 15

8.Annotations Titles 15

9.Annotations Merge Processing 16

MCA Online & MCA on CD-ROM Processes 18

10.MCA Online Production 18

11.MCA on CD-ROM Production 18

Session Laws Publication Processes 20

12.Publication Files 21

13.Format and Proof Cycle 24

14.Ballot Issues 24

15.Table Creation 25

16.Indexes 26

17.Creating PDF Pages for Printing 26

Bill and Amendment Drafting Processes 28

18.Preparation of Preintroduced bills (prior to session) 28

19.Session Bill Drafting 33

20.Bill Introduction 41

21.First Chamber Consideration 43

22.Committee Hearings 44

23.Before the Meeting 45

24.During the Meeting 46

24.1.1.1.Executive Action 47

25.After Adjournment 48

25.1.1.1.Committee Reports 48

26.Committee Amendment 50

27.Bill Engrossing (Amended Bills Only) 53

28.Second Reading 55

29.Printing 55

30.Second Reading 55

31.Floor Amendments 56

32.Third Reading 59

33.Second Chamber Consideration 61

34.Conference Committee Reports 63

35.Enrolling Process 66

36.Governor’s Amendments 68

Bills With Fiscal Impact - Special Format 70

37.HB2 – General Appropriations Act 71

38.Revenue Estimating Legislation 76

39.HB0645 - 2009 Stimulus and Recovery Funds 78

Fiscal Note Management 79

Daily Journal Process 82

40.Prior to Session 83

41.Before Each Floor Session 83

42.During the Floor Session 84

43.After the Floor Session 86

44.At the End of Legislative Session 87

Agenda Preparation & Vote System Processes 88

45.Prior to Floor Session 88

46.During the Floor Session 89

Audio/Video Streaming & Archiving Processes 90

47.Premeeting Preparation 91

48.Postmeeting Processing – Committee Secretary 92

49.Postmeeting Processing – AV Coordinator 93

50.Postmeeting Processing – TVMT 93

Public Access Process 95

51.Website 95

52.LAWS Status 95

53.Reception Desk 96

54.Phone 96

55.Email Address 97

56.Social Media 97

Communications Office and Information Desk 98

57.Presession 98

58.During Session 99

Sergeant’s Office Processes 100

59.Presession Activity 101

60.During Session 102

61.End of Session 103




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