Site Coordinator Resource Manual October 29 November 2, 2012

Military Education Worksheet

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Military Education Worksheet
Go to military.com and click on the GI Bill to answer these questions

Under the new Post- 9/11 GI Bill, how much of your college education will the government pay if you serve…..
1. 36 months? _________
2. 30 months? _________
3. 12 months? _________

If eligible for full benefits, Name 5 things that will be paid for (and maximum amount paid when applicable)
1. ________________________________________________________________
2. ________________________________________________________________
3. _________________________________________________________________
4. __________________________________________________________________
5. __________________________________________________________________

What is the Yellow Ribbon program?

________________________________________________________________________________________________________________________________________________

What criteria do you have to meet in order to qualify for the Yellow Ribbon program? _______________________________________________________________________

Practice for the ASVAB Test
www.4tests.com

click on Professional exams

choose ASVAB under military
(Close any popups)
Take the practice exam. Remember if you want to see what the answer was, click on view answer.

Creating a College-Going Culture
Now that students know what information will be required for their applications, it is time to keep enthusiasm high in the time leading up to application week.
Students who have expectations from their parents, school, and community that college is the next step after high school see college as the norm. However, the idea that college is the next step after high school may seem unrealistic for those students who are from one or more of the following groups: low achievers, middle to low-income levels, underrepresented minorities, disabled youth, and families where no one has attended college before.³
The following resources are examples of ways to build a college-going culture in your school and community.

The following are complimentary sample activities adapted from the College Foundation of North Carolina Educator’s Toolkit and the West Virginia Toolkit. You are encouraged to find activities appropriate for your school.

Purpose

To create a college-going culture in your school by:

o Encouraging students to complete college applications

o Initiating or culminating the college application process for seniors

o Providing awareness to the entire school about the college application process

o Celebrating the academic achievements and college aspirations of seniors

Activities

Create a “College Wall.” Seniors write the names of the colleges to which they have applied on banners or strips of construction paper to hang in a main hallway. Highlight college names when acceptances are received. Utilize art teachers (if available) for additional promotional materials to create a “college-going culture” on the walls of your school.

Provide pre-college application activities for all students in your school prior to and during your College Application Week event. Use KnowHow2GO.org web resources or Michigan Campus Compact College Positive Volunteer Toolkit (http://compactaccess2success.com/) to incorporate grade level appropriate activities for 9th – 11th grade students, as well as seniors who have already applied to college. You may organize workshops during Student/Family precollege evening events, during homeroom with students, or during the actual College Application Week. Some examples include:

o 9th grade: Decision making, learning styles, study habits, HS transcript and academic planning, connection between school and careers, how to qualify for a scholarship, colleges and the degrees offered, college admission criteria, setting up a MichiganCAP account etc.

o 10th grade: Progress check, extracurricular activities, earning college credit during HS, world of work, college costs and ways to pay, college visits (online), PSAT, etc.

o 11th grade: Money management, finding scholarships, admission process, college entrance tests, preparing to apply, writing personal statements and essays, etc.

o 12th graders who have already applied to college: what to expect in college, resume writing, FAFSA, searching for scholarships, finding the right college for you, setting up a MichiganCAP account if not already done so.

Coordinate writing workshops for personal statements or essays. English teachers can use tips within the Michigan College Access Portal to encourage students to work on admission or scholarship essays.

Complete a sample application with your students. Teachers can go over the correct grammar and language to use on a college application. Additionally, stress the importance of using appropriate email addresses.
Widely publicize students’ college applications. Interview seniors about their college plans and send the articles to local newspapers, as public service announcements on local radio, as intercom/homeroom announcements, as ads in the school newspaper; or create a special section in the school newspaper that gives the names of seniors and their prospective colleges announcing applications submitted and acceptances.
Involve teachers and staff. During College Application Week, ask teachers to share their college experience, wear their alma mater gear and post signs on classroom doors advertising where they went to school. Promote the idea of college, not a specific school

Complementary Activities – Promoting College Application Week in Your School Community.

Purpose

To promote College Application Week events to the school community by:

o Disseminating information by phone, mail, email, website, flyers, meetings, and word of mouth

o Holding special events/meetings prior to the event

o Recruiting volunteers from students’ families and community organizations

o Hosting guest speakers during the event

Activities

Bring together a planning committee to decide on the options throughout the week and brainstorm additional activities, then make assignments and deadlines. This committee may include different groups such as faculty, staff, families, student groups, and community members. The committee should begin as early as August identifying activities to be implemented throughout the fall to promote College Application Week in October and November.

Set goals for the number of seniors participating, number of volunteers, etc. Remind everyone of these goals and the importance of reaching as many people as possible in order to promote a college-going culture in your school community.

Hold special event(s) such as a College Alumni Parent Night and “Ask Me About It!” (see details included on pg. 34) or schedule visits to your school prior to and during College Application Week by college admission professionals, first year college students, and/ or community and business leaders.

Hold one or more “Senior Meetings” with school staff to facilitate communicating high expectations regarding College Application Week and pre-event activities to students. Often, principals hold these types of meetings to communicate information.

Send email reminders to all parents, students, and school staff in addition to the official Student / Family letter. Also, include information in the school newsletter and post fliers around the school and community about your College Application Week event.

Invite a “Guest Speaker” to your College Application Week event as part of a kick-off ceremony to elaborate from personal experience on the importance of applying to and completing college. This guest speaker could be a prominent member of your community, alumnus from your school who is currently in college or recently graduated, and / or a parent advocate for college.

Recruit volunteers from students’ families and community organizations. Be creative! Send the volunteer letter to your Local College Access Network, volunteer groups, Boys and Girls Club, YMCA, church groups, businesses in the community, banks, etc. Your Local College Access Network will be able to help you establish a point of contact.

[Insert event information]

Michigan

College Application Week

October 29-November 2, 2012

[insert high school name/logo]

Questions?

[insert site coordinator name, email, phone, and office location]

Michigan College Application Week
WHO? Class of 2013 and students interested in learning more about college
WHAT? Seniors across the state apply to at least one college or university with the support of school staff and volunteers.
WHERE? (NAME OF SCHOOL, ROOM NUMBER OR LOCATION)
WHEN? (DATE AND TIME OF EVENT)
WHY? Studies show that if you continue your education beyond high school you:

Will make more money in your lifetime
Are less likely to be unemployed
Are likely to have better health and live longer

Completing college applications online is a faster and more efficient way to apply.

WHAT NOW? Go to www.MichiganCAP.org to create your user account, start or update your Profile. Visit www.micollegeaccess.org/events/college-application-week to complete the College Application Checklist.
For more information or questions please contact:

(SITE COORDINATOR NAME)

[Add high school logo or mascot]

Complementary Activities – “Ask Me About It!”
Purpose

To identify staff members by their institutions of higher education.
To engage students in dialogue with faculty and staff members regarding college access, college preparation, application, etc.

Activities

Have the entire faculty and staff display an 8 ½” x 11” poster that lists alma maters (colleges and/or universities where they completed degrees).
Post college signs and display them all year.
Create a scavenger hunt during a specific time-frame (i.e., during homeroom) and allow students to complete the challenges (use the scvngr phone app if possible) for as many different schools as they can find, the school farthest away, the school with the most alumni, etc. Award small prizes.
Explore the KnowHow2Go University virtual tour in the classroom while teachers share their college experience.

Preparation

E-mail a sample sign like the one included in this Handbook to all faculty and staff and designate a posting date.
Scavenger hunt- provide copies to every home room.
Bingo- provide copies to every home room.

Complementary Activities – College Alumni Family Night

Purpose

To familiarize families and students with community and four-year public and private colleges and universities
To provide networking opportunities

Activities

Have staff and parents represent the colleges and universities. Ask parents and staff to wear college and university shirts and hats and display flags or other items of interest to represent their institutions of higher education.
Invite college admission offices to send materials for display or to send admission staff to attend.

Preparation

Schedule an evening, possibly in conjunction with a PTSA meeting. Reserve a space and make a promotion plan. Ask parents and the PTSA officers to provide refreshments and college paraphernalia door prizes.
Invite parents and staff to represent colleges and universities for your student body.
Invite admission counselors from nearby colleges to set-up information tables.
Create sign-in sheets for each college/university represented to record attendance and collect comments.
Create a “Good Questions to Ask” sheet for students to use as they visit alumni and collect information on their selected schools of interest.

Ask me about it!!

____(TEACHER/STAFF MEMBER’S NAME)____

Michigan College Application Week is
October 29-November 2, 2012!
I graduated from…
_____ (COLLEGE/UNIVERSITY)___
(Add mascot image or campus logo)

College BINGO Activity

Complete your BINGO card by locating teachers or other school staff members that experienced the following college scenarios or can answer “yes” to the following questions. Be sure to get the individual to sign in the space, and you can only use each person for one space!

B	I	N	G	O
Attended a 4-Year College	Lived at Home While Attending College	Worked Full-Time While Attending College	Is Still Close Friends with His/Her College Roommate	Studied Abroad While in College
Attended a College in Michigan	Went to College on a Scholarship	Changed Majors 2 or More Times	Attended a 2-Year College	Majored in Math
Majored in Science	Attended an Out-of-State College	FREE SPACE	Worked for the School Newspaper, TV Station, or Radio Station in College	Met His/Her Partner in College
Lived on Campus	Is Currently Enrolled in a College Program or Course	Had a Mentor or Other Close Advisor in College	Was President or Leader of a School Club	Has Completed Graduate School
Attended 2 or More Colleges	Wishes They Were Still in College	Ate Ramen Noodles Several Times a Week While in College	Played Sports in College	Took Out Student Loans to Pay for College

Michigan College Application Week

College Application Week is sponsored by the Michigan College Access Network (MCAN).

About MCAN: As the leader in the state’s college access movement, MCAN’s mission is to dramatically increase Michigan’s college participation and completion rates, particularly among low-income students, first-generation students and students of color. MCAN also supports two statewide college access initiatives: MichiganCAP, a one-stop-shop for students to plan, apply and pay for college at www.michigancap.org, and KnowHow2GOMichigan, a public awareness campaign designed to encourage and prepare low-income students and their families to take the necessary steps toward college. (www.knowhow2gomichigan.org). For more information, visit www.micollegeaccess.org. You can also find MCAN on Facebook at www.facebook.com/micollegeaccess.

ONLINE SCAVENGER HUNT

Colleges in Michigan

Find and list the names of five colleges in Michigan and where they are located.

________________________________________________________________________

Find the name of the college where students and alumni are referred to as “Chips.”

What is the name of the college? : ____________________________________________

Where is it located? : ______________________________________________________

Find the name of the college where sports teams are referred to as “Grizzlies.”

What is the name of the college? : ____________________________________________

Where is it located? : ______________________________________________________

What is the name of the oldest college in the United States? Where is it located?

What is the name of the college? : ____________________________________________

Where is it located? _______________________________________________________

What is the name of the state’s oldest university and where is it located?

What is the name of the college? : ____________________________________________

Where is it located? : ______________________________________________________

Which college newspaper refers to itself as the oldest college newspaper in Michigan?

________________________________________________________________________

Michigan State had two other names before settling on its current name. What were the previous two names of the university?

Other name #1: ___________________________________________________________

Other name #2: ___________________________________________________________

Where did Sam Raimi, the director of Spider-Man and Spider-Man 2, go to college? Where is that college located?

What is the name of the college? : ____________________________________________

Where is it located? : ______________________________________________________

Name at least two colleges in Michigan’s upper peninsula:

First college: ____________________________________________________________

Second college: __________________________________________________________

What is a private college or university? Write the definition.

________________________________________________________________________________________________________________________________________________

What is a public college or university? Write the definition.

________________________________________________________________________________________________________________________________________________

Name the largest private college in Michigan: __________________________________

List one possible college major: _____________________________________________

List the name of two colleges in Michigan that offer degrees in that major.

First college: ____________________________________________________________

Second college: __________________________________________________________

Find a college in Michigan where you can train to be a paramedic.

What is the name of the college? : ____________________________________________

Where is it located? : ______________________________________________________

Find a police academy in Michigan: __________________________________________

Online Scavenger Hunt: Colleges in Michigan (answers)

Answers will vary
Central Michigan University. Main Campus, Mount Pleasant Michigan (the school also has a number of satellite campuses)
Oakland University, in Rochester Hills, Michigan
Some potential answers:

1636 – Harvard University, Cambridge, Massachusetts

1693 - College of William & Mary, Williamsburg, Virginia

1701 – Yale University, New Haven Connecticut

1746 – Princeton University, Princeton, New Jersey

1764 – Columbia University, New York City, New York

1757 – University of Pennsylvania, Philadelphia, Pennsylvania

1764 – Brown University, Providence, Rhode Island

1766 – Rutgers University, New Brunswick, New Jersey

1769 – Dartmouth College, Hanover, New Hampshire

University of Michigan, Ann Arbor
The Hillsdale Collegian, Hillsdale College, Hillsdale, MI
Michigan State University, at East Lansing; land-grant and state supported; coeducational; chartered 1855. It opened in 1857 as Michigan Agricultural College, the first state agricultural college. From 1925-1959 it was known as Michigan State College of Agriculture and Applied Science, and in 1964 its present name was adopted.
Michigan State University, East Lansing, MI
Possible answers: Bay De Noc Community College, Bay Mills Community College, Gogebic Community College, Lake Superior State University, Michigan Technological University, and Northern Michigan University.
Possible Answers: The term “private” simply means that the university’s funding comes from tuition, investments and private donor, not from taxpayers.
Possible Answer: The term “public” indicates that the university’s funding comes partly from state taxpayers.
Baker College, with multiple locations throughout the state
Responses may vary
Responses may vary
EMT training is offered at a number of two-year colleges in Michigan, such as:

Macomb Community College, Warren, MI

Oakland Community College, Bloomfield Hills, MI

Henry Ford Community College, Dearborn, MI

Lansing Community College, Lansing, MI

The answers will vary because police academies in Michigan are often connected with local community colleges but may also be located within four-year institutions or other approved agencies.

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Communication is Key to Successful Outreach!

Please include information specific to your event and send to local media outlets (i.e., newspapers, TV stations, community newsletters, etc). Also, disseminate via your school/school district’s website.

Sample Press Release
(Place on SCHOOL LETTERHEAD)
Media Contact: (NAME)

Phone: (NUMBER)
(TITLE EXAMPLE: Chicago High School Helps More Seniors Complete College Applications)
[Date] [City] - (NAME OF YOUR HIGH SCHOOL) will participate in Michigan’s second annual College Application Week October 29 through November 2, 2012, with more than 80 other Michigan high schools.
The goal of the program is to give every graduating senior the opportunity to apply to college. During this event, students may apply to any of Michigan’s community colleges, independent colleges and universities, and state universities in which they are interested. (NAME OF YOUR HIGH SCHOOL) will work with its seniors on (YOUR SCHOOL’S EVENT DATE/DATES) to complete and submit online at least one college application.
(NAME OF SITE COORDINATOR OR SCHOOL PRINCIPAL), College Application Week event Site Coordinator/Principal for (NAME OF YOUR HIGH SCHOOL), expects more than (INSERT NUMBER) seniors to participate with the help of (INSERT NUMBER) volunteers from (INSERT SCHOOL FACULTY, ADMINISTRATION, COLLEGE, COMMUNITY RESOURCES THAT WILL HELP).
College Application Week began in North Carolina as a pilot effort of a single high school in 2005 and has since grown to a statewide effort in North Carolina. 18 other states join Michigan in developing College Application Weeks to meet the needs of their respective states with a common goal of increasing the percentage of first-generation and low-income students to pursue a postsecondary education. Last year, 38 high schools participated in Michigan, helping seniors completing more than 2,200 applicants. Michigan College Application week is sponsored by the Michigan College Access Network.
For more information about (NAME OF YOUR HIGH SCHOOL), please contact (NAME OF SITE COORDINATOR AND CONTACT INFO).
About Michigan College Access Network

As the leader in the state’s college access movement, MCAN’s mission is to dramatically increase Michigan’s college participation and completion rates, particularly among low-income students, first-generation college students and students of color. For more information, visit www.micollegeaccess.org.

###

Social Media

With social media, promote upcoming events, meetings and college deadlines. Engage students about where they want to go to school, what they are doing to get there and questions or concerns they have. Provide frequent links to resources like www.KnowHow2GoMichigan.org and www.MichiganCap.org. Ask for suggestions or input from the community.

Facebook: Post at least 3 times a week leading up to important dates and deadlines. It is important to post items that will engage the audience and encourage them to participate in the conversation. Open-ended questions and asking for opinions are good ways to initiate dialogue.

Facebook examples:

“Seniors! Don’t forget College Application Week is next week. Tell us where are you applying?”
“Seniors, it’s College Application Week. Have you applied yet? If so, give tips to your fellow students!”
“Remember Seniors to plan for College Goal Sunday Feb. 10 for free help with FAFSAs, join the event here http://www.facebook.com/events/CollegeGoalSunday”

Twitter: Twitter has a limit of 140 characters per post. To leave space for users to retweet your post and add a comment, try to keep posts to 120 characters or less. We recommend that use pre-selected hashtags. Simply note on posters or flyers a chosen hashtag or note it in Facebook posts. e.g. For College Application Week, use #CAW on flyers.

Twitter:

“Hey seniors don’t forget to sign up for next week’s College Application Week.
#CAW “, “#CAW Having trouble deciding where to apply, make sure to use your #MCAP account to compare your options. https://www.michigancap.org/College/CompareColleges”
“It's College Application Week! Remember to send in your transcripts, test scores, and essays along with your applications. #dontforget.”
Ask students to use the hashtag #IApplied and have them announce where they applied.

Newsletter Article: 300 Word Count Example

Between football games, part-time jobs and writing papers, [high school] seniors are also thinking of where they hope to be next fall.

[LCAN or school] hopes every senior is currently making plans to attend a university, community college or vocational school next fall.

It is important to note that most colleges have strict application deadlines. For early acceptance, this date is usually by November of your senior year. Other admissions deadlines vary by school but should be completed as soon as possible.

To apply for colleges, you will need your high school transcript, your GPA and your standardized test scores. Many universities and colleges also require an essay or interview, so it is wise to start to prepare for this in advance.

Most community colleges in Michigan offer open enrollment with semester-based deadlines. Contact the school you are planning to attend for specific guidelines.

[If applicable] This October 29 through November 2, [school/LCAN] is hosting College Application Week. Dedicated time and space will be set aside for volunteers and students to complete the application process together. For more information, [provide resource].

Why is attending college important for our seniors? According to projected job growth statistics, 62 percent of jobs by 2018 will require at least some college education. Currently, only 36.4 percent of Michigan residents over 25 have a college degree. In [LCAN area], the number of residents with a college degree is [percentage].

Through [LCAN], we are committed to making sure every student has the opportunity and resources to pursue a postsecondary education, especially during the application process. Resources are available to students and parents at michigancap.org, knowhow2go.org, itsmilife.com and [LCAN websites, if applicable].

Letter to the Editor: A letter to the editor is a letter sent to a publication about issues of concern from its readers. Usually, letters are intended for publication. To best utilize letters to the editor, keep your eye out for news stories on topics related to college application and attending college.
Letter to the Editor example:

Dear Editor,

Between football games, part-time jobs and writing papers, [high school] seniors are also thinking of where they hope to be next fall.

[LCAN or school] hopes every senior is currently making plans to attend a university, community college or vocational school next fall.

According to projected job growth statistics, 62 percent of jobs by 2018 will require at least some college education. Currently, only 36.4 percent of Michigan residents over 25 have a college degree. In [LCAN area], the number of residents with a college degree is [percentage].

Through [LCAN], we are committed to making sure every student has the opportunity and resources to pursue a college career, especially during the application process. Resources are available to our school leaders, students and parents at michigancap.org, knowhow2go.org, itsmilife.com and [LCAN websites, if applicable].

Sincerely,

[LCAN contact]

Initiating Dialogue between Students and Families

Use this letter to strike up conversations between students and their families about College Application Week, to recruit volunteers, and inform the school community of activities to promote a college going culture in your school. Disseminate via hard copy and /or email. If your school has an automated phone system, record a shortened message.

Student/Family Informative Letter
SCHOOL LOGO

SCHOOL ADDRESS

September 2012

Dear Students and Families,

During the week of October 29 through November 2, 2012, (NAME OF YOUR HIGH SCHOOL) will participate in Michigan’s College Application Week initiative. On (DATE(s) OF EVENT), all seniors expected to graduate in June 2013 will be encouraged to apply for admission to a college or university, if they have not already done so. This event is possible due to the collaborative efforts of the administration, faculty, and staff at (NAME OF YOUR HIGH SCHOOL), as well as students, their families, and volunteers across the community.
The purpose of this day is to acquaint students with the college application process and to communicate the importance of applying to college. In order to fully participate, students are encouraged to have a Michigan College Access Portal account (www.michigancap.org), a completely FREE resource to Michigan students and their families. An online webinar is available to parents to assist their children in learning all the capabilities of the Michigan College Access Portal. The webinar can be found on the College Application Week page of the Michigan College Access Network website. Also available is a College Application Checklist for students to download from the Michigan College Access Network website (www.micollegeaccess.org/events/college-application-week). We are encouraging all students to print and complete the College Application Checklist prior to the event, as it has all the information students will need to complete an online application. We anticipate that students and their families will need to work together in gathering the information listed in the College Application Checklist.
[Insert information about all activities leading up to and during College Application Week]
Families are welcome to visit (NAME OF YOUR HIGH SCHOOL) on (DATE(s) OF EVENT) to assist their student during the application process. In addition, if family members are interested in volunteering or guest speaking during the event, please let me know. Volunteers can greet and sign-in students, assist students with the completion of online college applications, or distribute information about financial aid opportunities.
If you have any questions please call (NAME, TITLE), at (PHONE NUMBER OR EMAIL). Thank you in advance for your support of this exciting initiative to encourage Michigan’s students to make college a part of their future.
Sincerely,

(SCHOOL COUNSELOR/PRINCIPAL/SITE COORDINATOR)

SPANISH Student / Family Informative Letter
SCHOOL LOGO

SCHOOL ADDRESS

Septiembre (YEAR)
Estimados Estudiantes y Padres de Familia,
Durante la semana del 29 de octubre hasta el 2 de noviembre, 2012, (NAME OF YOUR HIGH SCHOOL) va a participar en una semana de solicitudes a la universidad para el estado de Michigan. En el (DATE(s) OF EVENT) de noviembre, los estudiantes de último año que piensan graduarse en junio del 2013 serán animados a solicitar ingreso a una universidad, si no lo han hecho hasta ese punto. Este evento es posible solo por los esfuerzos colaborados de la administración, la facultad, y el personal de (NAME OF YOUR HIGH SCHOOL), y también por los estudiantes, sus familias y voluntarios de la comunidad.

El propósito de este día es familiarizar los estudiantes con el proceso de solicitar ingreso a la universidad, y enfatizar la importancia de solicitar ingreso a la universidad. Para participar completamente, los estudiantes deben tener una cuenta del Portal de Michigan para Acceso a la Universidad (Michigan College Access Portal) (www.michigancap.org), un servicio GRATIS para los estudiantes de Michigan y sus familias. Un seminario virtual por Internet está disponible para que los padres y los estudiantes puedan aprender todas las funciones del Portal de Michigan para Acceso a la Universidad. Se puede encontrar el seminario virtual en la página de “College Application Week” en la página web de La Red de Michigan para Acceso a la Universidad (Michigan College Access Network). Un manual del estudiante (College Application Checklist) también está disponible para bajar los estudiantes de La Red de Michigan para Acceso a la Universidad en la página de la red de (www.micollegeaccess.org/events/college-application-week). Estamos aconsejando a todos los estudiantes que impriman y completen la información en el manual del estudiante (College Application Checklist) antes del evento para que tengan toda la información disponible para completar las solicitudes de ingreso en línea. Anticipamos que los estudiantes y sus familias tendrán que trabajar juntos en compilar la información que se encuentra en el manual del estudiante (College Application Checklist).

Los padres de familia son bienvenidos a visitar (NAME OF YOUR HIGH SCHOOL) el (DATE(s) OF EVENT) para ayudar a su hijo/hija durante el proceso de completar la solicitud. Además, si miembros de su familia están interesado en ofrecerse voluntariamente durante el evento, o si quiere ser un orador invitado, favor de contactarme. Los voluntarios pueden saludar y registrar estudiantes, ayudar a estudiantes con las solicitudes de ingreso a la universidad, o distribuir información sobre oportunidades de ayuda financiera.
Si tiene cualquier pregunta, por favor llama a (NAME, TITLE), al (PHONE NUMBER). Gracias por adelantado por su apoyo en esta iniciativa emocionante para animar a los estudiantes de Michigan a hacer la universidad parte de su futuro.

Sinceramente,

(SCHOOL COUNSELOR/PRINCIPAL/ SITE COORDINATOR)
Student / Family Follow-up Letter
SCHOOL LOGO

SCHOOL ADDRESS

November 2012
Dear Students and Families,
Recently, your student participated in Michigan’s College Application Week hosted by [insert HIGH SCHOOL NAME]. Congratulations on taking this important step toward your student’s education!
Now that your student has applied to a college or university, it is important that students and their families file the Free Application for Federal Student Aid (FAFSA) between January 1, 2013 and March 1, 2013. Federal Student Aid, an office of the U.S. Department of Education, ensures that all eligible individuals can benefit from federally funded financial assistance for education beyond high school. Between January 1 and March 1, 2013, you may choose to file using any of the following three methods:

Apply online at www.fafsa.gov,
Complete a PDF FAFSA (Note: PDF FAFSAs must be mailed for processing), or
Request a paper FAFSA by calling 1-800-4-FED-AID (1-800-433-3243).

Schools should contact you!

Once you have submitted your online college application, campuses should be in touch with you via email or letter to inform you of the status of your application. If you have not been contacted by the school within 2-3 weeks of your submission, get in touch with the college or university’s admission office to inquire about your application status.

Now that you applied to college, where can you learn more about paying for college?

Go to www.michigancap.org to research financial aid options such as scholarship opportunities, available grants, loans, and incentive programs to help make your college costs affordable.
Speak with your family and guidance counselor about your financial aid options.
Mark your calendar for FAFSA College Goal Sunday (www.micollegegoal.org) at a college, university, or community center near you to learn more about your options.
Complete and submit the FAFSA as early as possible. The sooner you submit the form, the better chances you have of getting an affordable financial aid package. Michigan’s deadline is March 1, 2013.

[Insert information about upcoming Financial Aid Nights, College Goal Sunday, etc.]
If you have any questions please call (NAME, TITLE), at (PHONE NUMBER OR EMAIL). Thank you for supporting your student’s future and helping them navigate the path to college!

Sincerely,

(SCHOOL COUNSELOR/PRINCIPAL/SITE COORDINATOR)

Spanish Student / Family Follow-up Letter
SCHOOL LOGO

SCHOOL ADDRESS

Noviembre 2012
Estimados Estudiantes y Padres de Familia,
Recientemente, su hijo/a tomó parte en una semana de solicitudes a la universidad para el estado de Michigan, un evento ofrecido por (INSERT HIGH SCHOOL NAME). Felicitaciones por tomar el primer paso en la educación de su hijo/a.
Ahora que su hijo/a ha solicitado ingreso a una universidad, es importante que los estudiantes y sus familias completen la Solicitud Gratuita de Ayuda Federal para Estudiantes (FAFSA) entre el 1 de Enero de 2013, y el 1 de Marzo de 2013. Ayuda Federal para Estudiantes, un oficio del Ministerio Estadounidense de Educación, asegura que todos los individuos que reúnan los requisitos puedan beneficiarse de Ayuda Federal para educación después del colegio. Entre el 1 de Enero y el 1 de Marzo de 2013, pueden escoger entre estas opciones para completar el FAFSA:

Solicitar en línea a www.FAFSA.gov
Completar un FAFSA PDF (Atención: FAFSA PDF deben ser enviado por correo) o
Solicitar un FAFSA de papel por llamar 1-800-4-FED-AID (oprima 2 para español)

¡Deberían oír de las universidades!

Cuando has completado tu aplicación para la universidad en línea, deberían oír de la universidad por correo electrónico o por una carta del correo para notificarles del estado de la aplicación. Si no oyen de la universidad después de 2-3 semanas desde completar la aplicación, llame a la oficina de admisión de la universidad para obtener más información sobre el estado de la aplicación.

Ahora que has solicitado admisión a la universidad, ¿dónde puedes buscar más información sobre como pagar por la universidad?

Visita www.michigancap.org para investigar más sobre las opciones de Ayuda Federal, por ejemplo, las becas y programas incentivos.
Habla con tu familia y consejero(a) de la escuela sobre tus opciones de Ayuda Federal.
Marca tu calendario para el evento de ayuda para completar el FAFSA (FAFSA College Goal Sunday). Para encontrar mas información sobre este evento visite: www.micollegegoal.org o investigue en una universidad o centro social en tu comunidad para aprender más.
Completa y presenta el FAFSA lo mas pronto posible. Entre más temprano presentes el FAFSA, tendras mejores oportunidades de obtener un paquete de Ayuda Federal. La fecha límite para entregar el FAFSA es el 1 de Marzo de 2013.

[Insert information about upcoming Financial Aid Nights, College Goal Sunday, etc.]

Si tienes alguna pregunta, por favor no dudas en llamarnos a (NAME/TITLE) a (PHONE #). Gracias por apoyar el futuro de su hijo/a y por ayudarle a incorporarse a la universidad.

Sinceramente,

(SCHOOL COUNSELOR/PRINCPIAL/SITE COORDINATOR)

An Overview for Teachers, Staff, and Community Members

Our school is participating in Michigan’s College Application Week! To ensure that our event is a success for our students, we need your help in promoting and coordinating this event — and making sure our initiative is exciting and fun for our students, families, and community!

What is College Application Week?

College Application Week began in North Carolina as a pilot effort of a single high school in 2005 and has since grown to a statewide effort in North Carolina. Eighteen other states join Michigan in developing College Application Weeks to meet the needs of their respective states with a common goal of increasing the percentage of first-generation and low-income students to pursue a postsecondary education. College Application Week is an event coordinated by the Michigan College Access Network and various other statewide associations and organizations. High schools across Michigan will conduct College Application Week events October 29-November 2, 2012!

What is the goal of College Application Week?

Our goal is to provide every graduating high school senior with the opportunity to apply to college. While much of the focus of College Application Week is geared toward first-generation college students, low-income students, and other students who face barriers to applying to college, we encourage all students, including freshmen, sophomores, juniors, and seniors who have already applied to college, to participate in events to help them explore and prepare for postsecondary education, including certificate programs, two-year degrees, and four-year degrees.

What happens during College Application Week?

Think of College Application Week as a school spirit week, during which we all work together to build excitement and awareness surrounding the college exploration and application process. We will provide computer lab time to students to allow them to explore colleges and apply online, but the event becomes truly spectacular when we integrate fun activities into our school and community environments. For example, we can decorate our doors and classrooms in college themes, post signs and pennants in our community, decorate storefronts, have college trivia contests — let’s get creative!

How can I help?

You can help by assisting students in applying, contributing to the “spirit” of the week, or —perhaps most importantly — reaching out to students to encourage them to apply to college. Seek out those students who might traditionally be overlooked when it comes to college planning, and talk to them about their options for college. Be sure to ask students if they’ve applied as they board the bus, go through the lunch line, or walk into church, a store, or your classroom!

Michigan College Application Week

College Application Week is sponsored by the Michigan College Access Network (MCAN).

About MCAN: As the leader in the state’s college access movement, MCAN’s mission is to dramatically increase Michigan’s college participation and completion rates, particularly among low-income students, first-generation students and students of color. MCAN also supports two statewide college access initiatives: MichiganCAP, a one-stop-shop for students to plan, apply and pay for college at www.michigancap.org, and KnowHow2GOMichigan, a public awareness campaign designed to encourage and prepare low-income students and their families to take the necessary steps toward college. (www.knowhow2gomichigan.org). For more information, visit www.micollegeaccess.org. You can also find MCAN on Facebook at www.facebook.com/micollegeaccess.

Volunteer Resource Guide

Reaching out to community groups and members during College Application Week is an effective way to create a sustainable college-going culture at your school. Additionally, recruiting volunteers to help out or donate food and supplies will help ensure a successful event. We encourage you to have at least two volunteers for every 25 students at your school on the day of the event. Volunteers can greet and sign-in students, assist students with the completion of online college applications, or distribute information about financial aid opportunities. Use the templates and resources provided to help recruit and inform volunteers for your event.

Managing Volunteers: Step-by-Step

Recruiting Volunteers

1. Identify contacts in your community that may be interested in helping make your College Application Week event a success by either donating time and/or resources. Some examples may include:

Local College Access Network

School Alumni

Students who have already completed their application/s (i.e., college application ambassadors)

Student families, PTA (Parent Teacher Association)

Volunteer, senior, or church groups

Community College and University representatives, faculty, admissions office and financial aid.

Business, community, and political leaders

Youth programs (i.e., YMCA, Boys and Girls Club, United Way)

2. Send potential volunteer groups a College Application Week Volunteer Recruitment Letter.

3. When promoting your College Application Week event, always mention the need for volunteers in your communication.

4. Reach out to student leaders in your school. For example, students who have already completed their application/s could help other students during the event and be called the “college application ambassadors.”

Create a system for collecting volunteer information. Depending on your school district’s policy, you may need to conduct a background check.
We recommend having at least one staff member and two volunteers at all times when working with a group of 20-25.

Information for Volunteers

Identify specific responsibilities and duties for your volunteers. For example, you may create shifts for greeting, sign-in, computer lab, other activities, etc. Create a short explanation of each responsibility for volunteers to follow throughout the day.
Finalize a volunteer list and, as a reminder, send information using the following template notifying volunteers of event details.
Provide name tags for volunteers on the day of the event.
Conduct a quick orientation, perhaps the morning of the event, to familiarize volunteers on the details of your event. Provide volunteers with a Volunteer Reference Guide to College Application Week.

Follow-Up

Send a thank you letter to all volunteers for their dedication to College Application Week!

Volunteer Recruitment Letter/Email
SCHOOL LOGO

SCHOOL ADDRESS

September 2012
Dear (NAME OF ORGANIZATION),
(NAME OF YOUR HIGH SCHOOL) is pleased to announce its participation in Michigan’s College Application Week. In an effort to further expand college access initiatives, the Michigan College Access Network (MCAN) is sponsoring the College Application Week to be held October 29 through November 2, 2012. The goal of College Application Week is to provide every graduating high school senior the opportunity to apply to college with a particular focus on helping first-generation low-income students, and students who may not otherwise apply to college.
College Application Week can open the door for students by encouraging them to take a significant step toward college in their senior year. What began in 2005 as a single day at one high school in North Carolina has evolved into 19 statewide campaigns to help students. This year, Michigan is expanding last year’s incredible initiative in 38 high schools to include more than 80 schools. A critical component of College Application Week is the one-on-one support provided by volunteers who help students fill out applications at school. Volunteers may include high school staff, registrars and admissions officers from nearby postsecondary institutions, and representatives from the community.
We will be hosting our event on (DATE(S) AND TIME) and would welcome representatives from (NAME OF ORGANIZATION) to visit our school during this exciting and important time. Volunteers can greet and sign-in students, assist students with the completion of online college applications, or distribute information about financial aid opportunities. Our students would really appreciate your help and support as they take a big step toward going to college.
Stay up-to-date with volunteer webinars. One will be September 13^th to discuss more information about College Application Week if you are unfamiliar. Another will be October 11^th preparing selected volunteers for their duties.
If you or any of your colleagues at (NAME OF ORGANIZATION) are interested in working with (NAME OF YOUR HIGH SCHOOL) in any capacity please contact me at [site coordinator info].

Thank you!

(YOUR NAME)

(YOUR TITLE)

(CONTACT INFO)

Volunteer Information for College Application Week
Welcome to Michigan College Application Week at (NAME OF YOUR HIGH SCHOOL)! We appreciate your hard work and dedication to making college a reality for our students. Use this reference guide to familiarize yourself with more information about Michigan College Application Week.

College Application Week is an event sponsored by the Michigan College Access Network and (NAME OF YOUR HIGH SCHOOL).

Goal of College Application Week is to provide every graduating high school senior the opportunity to apply to college, with a particular focus on helping first-generation students low-income students, and students who may not otherwise apply to college.

Students are encouraged to research different college and universities in order to find the best fit for them prior to College Application Week. The Michigan College Access Portal (www.michigancap.org) has online resources such as a College Search and Comparison tool, Career Planning, and information on how to Pay for College, apply for financial aid and research scholarship information and sections in order to help guide students to college. This tool is completely free for Michigan students and their families. Make sure you are familiar with the Michigan College Access Portal.

Host sites are to provide a designated space and time during the school day for completing applications.

Students may have questions about application fees and waivers. Note that some colleges and universities in Michigan do not have an application fee. Up-to-date information is posted on http://www.micollegeaccess.org/events/college-application-week regarding application requirements.

Some students may be eligible for an application fee waiver from their high school guidance counselor based on their family income status. If students have questions about eligibility, please refer them to their guidance counselor.
For colleges that require an application fee, students can use credit / debit cards online or print their online application(s) and mail with a check to the college(s).
In order to be eligible for financial student aid, college applicants must complete the Free Application for Federal Student Aid (FAFSA) as soon as possible after January 1 of their senior year. The earlier students and parents/guardians complete and submit this form, the better!
FAFSA – Michigan College Goal Sunday is held each year the Sunday after Super Bowl. During College Goal Sunday, seniors can receive free help completing and submitting their FAFSA form at any of the event locations across the state. Mark your calendars for February 10^th! An up-to-date listing of locations can be found at www.micollegegoal.org/.

Remember you are there to assist students; don’t recruit to a specific campus.

Prior to arriving – confirm day/time you are expected with the site coordinator, confirm any visitor guidelines for the high school.

Potential Volunteer Tasks
When assigning tasks, consider the expertise and comfort level of the volunteer with various roles. The power of the volunteer comes from students seeing that members of the broader community see education as an important goal.

Post (possibly create) directional signs in the school for the event. Good signage is key to reminding students of the event and getting them to the right place.

Greet students as they arrive. Make sure they use the sign-in sheet.

Help students log on to the Michigan College Access Portal or the specific college/university website and begin an application. If the school does not have enough computers or stable online service, the site coordinator should be prepared with paper applications. As a volunteer, you can hand out the correct application.

Guide students through the college application process and help answer any questions students may have, regardless of where the student wishes to apply.

Monitor printers to ensure that any applications that need to be printed remain in order and replenish the paper supply as needed.

Share personal college experiences with students.

Instruct each student to complete an evaluation of their College Application Week experience (if applicable, not all site may choose to use the student evaluation form). The evaluation may be an online Survey Monkey evaluation or a paper evaluation.

Give an “I Applied!” sticker and a “What’s Next?” handout to each student after they complete an application.

Remind students to use the sign-out sheet before leaving. Site coordinators need to track where students applied.

Congratulate each student on applying to college and encourage them to complete their admission file by sending in their high school transcript, test scores, or any other documentation that the college may require.

Remind students to share their experience with others and to remember to attend the Financial Aid Day (FAFSA Day, College Goal Saturday/Sunday, etc.) that will be held in your community. Handouts may be available regarding the upcoming Financial Aid events.

Wear a college t-shirt or sweatshirt.

Volunteer Training – Example Agenda
Training volunteers for College Application Week is not a complex task. You want to provide volunteers with enough information to be useful to you and the students but not so much as to overwhelm them. In addition to the very real assistance they can provide to ensure that College Application Week is successful, they also are likely to become college access advocates in the community.
MCAN will provide one webinar training for volunteers. It will cover the basic needs and expectations for volunteers across the state. It will NOT cover the individual site needs for each host high school. Host sites are not required to provide a volunteer training. It is up to you based on who you have selected as volunteers and if they feel comfortable with the tasks you are expecting them to complete. You can provide it as a short face-to-face gathering either a week before the event or the day of the event. If your school requires a background check for non-school personnel to work with students on your campus, then be sure to handle this requirement prior to the training.

Welcome and Thank You!

have all volunteers sign in and provide you with name, phone number(s), and address (you will need the address later when you send a follow-up thank you note)

Purpose of College Application Week

To encourage and assist all students to apply to college, especially those who are from low-income and first generation college families, because applying to college in the fall of their senior year will increase their options as they decide what to do after high school.
To provide additional information to students about the college going process such as a) what to do when they hear back from an institution and b) how to apply for financial aid.
To reinforce a college-going culture in the community.
This is not a recruitment activity for a specific school. If a volunteer has a strong relationship (or love) for a particular school, it is important to leave it at the door.

College Application Week Logistics

Provide a short tour of the school highlighting where the event will be held, principal’s office, facilities they may use or go into and those that they should not
Dates and Times College Application Week/Day will be held in our school
Times that Volunteers are expected to be available (it is strongly recommended that they are asked to arrive 15-30 minutes prior to the start of the event)
Assign tasks to be done by Volunteers (see task list)
Review FAQs

Questions?

Again – thank you!

Volunteer Thank You Letter
SCHOOL LOGO

SCHOOL ADDRESS

November 2012
Dear (VOLUNTEER’S NAME),
On behalf of (NAME OF YOUR HIGH SCHOOL) I would like to personally thank you for volunteering your time at our Michigan College Application Week event. This event could not have been a success without your help and the help of many others who volunteered their time.
During Michigan College Application Week, (NUMBER OF SENIORS SUBMITTING COLLEGE APPLICATIONS) of our seniors submitted over (NUMBER OF COLLEGE APPLICATIONS SUBMITTED) college applications to colleges and universities across Michigan. Thanks to our seniors’ hard work and the assistance of volunteers like you, they are one step closer to actualizing their dreams of attending college!
Once again, (NAME OF YOUR HIGH SCHOOL) thanks you for your efforts and contribution of time at College Application Week! We look forward to seeing you throughout the school year and especially at our event next year.
Sincerely,
(YOUR NAME)

(YOUR TITLE)

P
P
L

Please sign in on the day of the event and indicate the college(s) to which you plan to submit applications.

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