Southeastern Louisiana University Annual Report on the Expenditure of Student Technology Fees



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Southeastern Louisiana University Annual Report on the Expenditure of Student Technology Fees

2014-2015


January, 2016


Prepared for: Southeastern President John Crain, SGA President Alexis Quackenbush

and the University of Louisiana System Board of Supervisors
By: Dr. Mike Asoodeh, Chief Information Officer

Southeastern Louisiana University



Table of Contents

Student Technology Fee Committee......... 1


Progress made during 2014-2015............... 2

Planned Projects for 2015-2016.................. 8


Internal Auditor Reports............................. 9
Conclusion..................................................... 10

Southeastern’s Student Technology Fee Committee

Southeastern’s Student Technology Fee Committee was established in early 1999. The committee is currently comprised of the Student Government Association President and four members of SGA appointed by the SGA President and the following University administration representatives: Chief Information Officer, Vice President for Student Affairs, Assistant Vice President for Academic Affairs, and the Director for Client Services. Meetings are held three times during the Fall and Spring Semesters and one time during the summer. The mission statement of the Student Technology Fee Committee is as follows:




The mission of the Student Technology Fee Committee is to facilitate communication and provide for periodic input and analysis of utilization of technology fee proceeds detailed in the Technology Fee Use Agreement. The committee provides a mechanism for consistent dialogue between members of the university administration and the Student Government Association regarding the effectiveness of the fee, feedback from users, and discussions about possible revisions in the use of technology fee proceeds.



The web site for the Student Technology Fee Committee continues to provide information about the fee to Southeastern students and other interested individuals. The address is: http://www.selu.edu/admin/stf/index.html.


Dr. John Crain, Southeastern President, and Ms. Stephanie Travis, Southeastern SGA President signed the 2015-2017 Student Technology Fee Usage Agreement.

1


Progress made during 2014-2015

A balance of $1,643,260 was carried over from the previous fiscal year. $1,748,912 was collected during 2014-2015 making a total available for the fiscal year of $3,392,172. $1,699,000 was spent, carrying over $1,693,172 to the 2015-2016 fiscal year.

The following is a summary of major projects and expenditures:

Student Technology Assistants (STA)/Graduate Technology Assistants (GTA), Student Technology Liaisons and Interns and Student Productivity Services Supervisor - $404,909

Computer Labs and Equipment (software and supplies included) - $1,211,854
Other Diversified Technology Projects - $487,146 for Large, Matching, and Small Project Proposals and Other approved projects and expenditures

The Student Productivity Services Supervisor, Ms. Clarissa Sampey, continued in the position. Her staff of Student Technology Assistants and Graduate Technology Assistants were utilized in a multitude of capacities through this past year, some of which include:


Staffed and trained attendants in the open and restricted computer labs.

 

Assisted with advertising and completing hire forms for numerous other student worker and GA positions.


Managed the Student Technology Center.
Managed a hardware team.

 

Maintained Student Technology Center (previously SPS/STS) webpages in OU Campus.



 

Updated LEONet How do I webpages for Gmail, Moodle, and GoPrint.

 

Provided phone and email support to students with technology questions such as Moodle, Leonet and Gmail systems.


Maintained Moodle training for Staff.

 

Monitored use of equipment over the previous year for SPS Equipment Checkout Service.



 

Maintained training courses for students in Moodle, Gmail, and Leonet.

 

Managed equipment checkout services to offer on campus use of tablets and calculators and various other equipment.



 

Monitored student labor spending.


Assisted with scheduling classes and events in restricted labs and technology classrooms.
Managed Chat support for the university.
Supervised a full time System Administrator and a Computer Support Specialist and their team of assistants.
Managed printer supply inventory and distribution.
Assisted with Property Control Inventory reporting and record keeping.



COMPUTER LABS AND EQUIPMENT:
The following are a list of computer labs upgraded or virtualized during 2014-2015:


Anzalone 216 Lab 25 computers replaced

DIVERSIFIED TECHNOLOGY PROJECTS:


The Committee approved funding for diversified technology projects including:

MATCHING FUNDS PROPOSALS




Department or College

Description

Amount Funded

Biological Sciences

Modernization and Improvements to the Vertebrate Collections at Southeastern Louisiana University

$17,000

Languages & Communication

Mobile Computer Classroom in Support of Achieving Learning Outcomes in Communication Courses

$17,000

Computer Science and Industrial Technology

Acquisition of a State-of-the-Art Multifunctional Testing Instrument for Enhancing the Science and Technology Programs at Southeastern Louisiana

$10,950

Computer Science and Industrial Technology

Development of an Engineering Design, Analysis, and Prototyping Laboratory

$17,000

Family & Consumer Sciences Program/ Department of Health & Human Sciences

Supporting The Nutritional And Social Health Of Families And Communities Through Simulated Life Education In An Adapted Classroom

$17,000

Health and Human Sciences / Nursing and Health Sciences

Coaching for Social Good

$17,000

AHSS

Untitled Proposal to Enhance Software Skills and Service Learning Components of the Publishing Studies Program

$17,000

Southeastern Channel

Untitled Proposal to Upgrade Editing Equipment to High Def

$17,000

TOTAL: $129,950.00

LARGE PROJECTS


Department or College

Description

Amount Funded

Chemistry & Physics

Upgrade of Audio-Visual Education Equipment in Pursley Hall

$43,554.75

Library

Sustaining a Laptop Loan Program at Sims Library

$13,445.40

Math

Upgrade of RAM in the Mathematics Technology Learning Center

$18,920.00

Center for Faculty Excellence

Technology Upgrade for Center for Faculty Excellence

$20,000.00

Library

Virtual All-in-One Computers for Sims Library

$75,626.50

TOTAL: $186,045

SMALL PROJECT PROPOSALS




Department or College

Description

Amount Funded

Arts, Humanities & Social Sciences

Music Ensemble Audio Recording and Playback System

$4,484.92

Arts, Humanities & Social Sciences

Piano Teaching with Technology

$4,742.89

Visual Arts/Fine & Performing Arts

Graphic Drawing Tablet

$2,419.36

Client Connectivity

Comprehensive Platform for Advanced System Administration and Development of combined Objectives, Including Multi-system Dashboards, Disaster Recovery Several-Service Viability, and Datacenter Enhancement

$4,999.00

Biological Sciences

Computer technology for Anatomy & Physiology (ZOO 250/251), Animal Behavior (ZOO 475), Neurobiology (ZOO 499), and Research Problems (GBIO 450)

$1,431.98

Computer Science and Industrial Technology

Anzalone 217 Electricity Lab Upgrade and Enhancement

$2,962.12

Computer Science and Industrial Technology

Upgrading the ADMET Expert Universal Testing Machine

$5,000.00

Biological Sciences

Microbiology lab(s) acquisition of a dual ammonia Ion Selective Electrode (ISE) and pH probe with extended mV range meter for simultaneous measurement of ammonia and pH microbiology lab exercises

$2,660.00

Computer Science and Industrial Technology

Utilizing a Virtual Reality Environment to Enhance Students' Visualization Abilities

$5,000.00

Computer Science and Industrial Technology

CNC Cutting Table

$5,000.00

Computer Science and Industrial Technology

MakerBot 3D printer for Rapid Prototyping

$5,000.00

Computer Science and Industrial Technology

Advanced Pipe Cutting System

$5,000.00

Computer Science and Industrial Technology

Engaging ET Students in Research Activities

$4,795.00

Computer Science and Industrial Technology

Concrete Strength Testing Equipment and Accessories

$4,578.00

Computer Science and Industrial Technology

3-D scanning for advanced manufacturing

$5,000.00

Computer Science and Industrial Technology

Purchase of a HP Plotter for IT ET and ISAT

$4,900.00

Computer Science and Industrial Technology/Math

Wheeled and Fixed Wing Unmanned Autonomous Vehicles with Multimodal Sensors for Engineering Technology and Research

$5,000.00

Biological Sciences

Desktop computers for freshman biology laboratories

$2,767.89

Office of Testing

North Campus Main Building Lab Room 154 Upgrades

$1,079.85

Chemistry and Physics

Laptops and Sensors for the Advanced Chemistry Laboratory

$4,201.00

Library

Library Science 102 Student Work Area Proposal

$2,265.00

Library

Charge! Providing Charging Towers for Student Use in the Library

$4,999.98

Library

Updating Laptops for Online Tutorials

$3841.41

Teaching & Learning

Department of Teaching and Learning Request for Projectors in Room 1007, Dell Computer in Room 2020, Smart Board in Room 2015 and and ELMO for Room 2003

$4,925.41

Library

Using Flipster to Download and Read Popular Magazines on Mobile Electronic Devices

$4,800.00

TOTAL: $101,853.81



OTHER PROJECTS:

Supported the expansion of virtualization capability.


Supported the expansion of wireless on campus and the replacement of legacy access points.
Supported energy production, conservation, and monitoring.
Supported the student check out equipment program.
Supported campus-wide software systems.
Supported the Learning Management System and Content Management System upgrade.
Supported technology classrooms through replacing/repairing aging equipment.
Provided support for the network infrastructure.
Provided funding for document imaging.
Provided resume preparation software for student use through Career Services.
Provided customer relationship management software to facilitate student contact through Enrollment Services.
Provided support for the emergency notification system.
Provided support for camera software for campus security.
Provided support to maintain blue phones.
Supported the colleges and departments with funding for technology through special projects submitted by the university president or vice-presidents.
Supported technology purchases across campus, including replacement computers and other emergent needs.

Planned Projects for 2015-2016:

Projects planned for the 2015-2016 fiscal year include:


Replace computers in the following labs:


Fayard 129 34 computers replaced

Fayard 126 40 computers replaced


Continue to support technology classrooms through replacing/repairing aging equipment.
Continue to supporting campus-wide software systems.
Continue to support virtualization capability.
Continue to support network infrastructure.
Continue to provide resume preparation software for student use through Career Services.
Continue to support energy production, conservation, and monitoring.
Continue to support the Learning Management System and Content Management System.
Continue to support the colleges and departments with funding for technology through special projects submitted by the university president or vice-presidents.
Continue to provide financial support for technology purchases across campus, including replacement computers and other emergent needs.
Continue to provide financial support for the maintenance of blue phones.
Continue to provide funding towards document imaging.
Continue to provide customer relationship management software to facilitate student contact through Enrollment Services.
Continue to provide support for the emergency notification system.
Continue to provide support for camera software for campus security.
Continue to provide funding for the computer equipment check out service.
Continue to expand and support wireless on campus.
Continue to request and review large, matching and small proposals for possible funding to further diversify the use of technology on our campus.

Internal Auditor Reports for 2014-2015

Southeastern’s Student Technology Fee is audited by the University Internal Auditor to ensure that the collection and expenditure of the fees is consistent with the policies set forth by the legislature and University governing board. The 2014-2015 has not been conducted at this time. When it is complete, we will submit a copy of the report.



Conclusion

Southeastern’s Student Technology Fee continues to be the leader in efforts to improve the technology available to students. We are proud to submit this annual report which reflects a continuation of the progressive spirit and cooperative nature with which all aspects of the committee’s charges have been handled.






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