This tab provides a list of material submissions and signature documents that are applicable to the application. It displays whether or not the materials and documents have been received by the office along with any notes associated with the submissions.
When the office receives a material submission in the mail, they can mark that material as received by checking the 'received' box and clicking Save All.
A check will now appear next to that material on the applicant's home page, making them aware that their submission has been received by the office.
Generally, the study abroad office will take care of all materials that are applied to all programs. Faculty only need to check and save materials specifically made for their program.
This tab is also where an applicant's Signature Verification Form can be marked as received.
The Signature Verification Form is used to verify that the student has the legal authority to digitally sign binding agreements. It is only used for students under 18 or students not found in the ETSU SMS information system (where their age is unknown). It should be rare that a student need this document. If the applicant is 18 or older, there is likely a problem with their Terra Dotta profile and the study abroad office should be contacted to resolve the issue (studyabroad@etsu.edu).
Once it is received on one application in the system, the applicant will be able to digitally sign signature documents on all other applications without submitting another verification form.
Another place to quickly view Materials is under Process -> Materials. On this view, it is worth noting that any Material that is marked "No" under the "Program Specific?" column is handled by the study abroad coordinator. The faculty member is only responsible for materials that were specifically created for his/her course. Thus, a material such as the "Study Abroad Application Fee" is only checked off by the study abroad coordinator once payment has been processed.
