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New York State

Student Information Repository System (SIRS) Manual


Reporting Data for the

2014–15 School Year



November 17, 2014

Version 10.1
The University of the State of New York

THE STATE EDUCATION DEPARTMENT

Information and Reporting Services

Albany, New York 12234

Revision History

Version

Date

Revisions

10.0

October 21, 2014

Initial Release. Updates for 2014–15 highlighted in yellow:

  • Assignment, Employment Separation Reason, PMF Assignment, Staff Education Level, Tenure Area, and Tenure Status Codes added.

  • Assessment Measure Codes for new Common Core Regents exams and Course Code for Geometry (Common Core) added.

  • Country Code for East Timor added.

  • Race Codes added.

  • Program service codes 4026–P-Tech Early College High School and 4037–Smart Scholars added.

  • Clarification on reporting students 21 or over.

  • Clarification on NYSITELL reporting.

  • Clarification on reporting medically excused.

  • Data elements added/definitions revised.

  • Daily attendance defined.

  • “What Is SIRS?” and “Staff Reporting Rules” chapters language clarified.

  • ESEA Waiver modification: In elementary/middle- and secondary-level ELA and math, if All Students fails to meet but all other accountability groups meet performance criterion, All Students meets performance criterion.

10.1

November 17, 2014

  • Prekindergarten definition clarification.



Table of Contents


Table of Contents 4

Chapter 1: What Is SIRS? 7

SIRS Levels 7

SIRS Data Flow 9

Chapter 2: Student Reporting Rules 10

Guidance on the Role of District Data Coordinator 10

Who Must Report Student Data Using the SIRS? 11

Table of Reporting Responsibility for School-Age Students 14

Table of Reporting Responsibility for Preschool-Age and Prekindergarten Students 26

Accelerated Students 29

Accommodations 30

Accountability Inclusion/Exclusion for Participation/Performance at the Elementary/Middle Level 31

Appeal to Graduate with Lower Score on Regents Exam 33

Backmapping for Feeder Schools 33

Career and Technical Education (CTE) Students 34

Charter School Students 36

Court-placed Students 37

Daily Attendance 38

District of Residence Codes 38

Dropouts/Noncompleters 39

Elementary/Middle-Level Students 41

Foreign Exchange Students 41

Free or Reduced-Price Lunch Students 41

GED Students 42

Graduates 43

Home-schooled Students 43

Homebound (Home-Tutored) Students 44

Homeless Students 44

Immigrant Students 44

Job Corp Program Students 44

Limited English Proficient (LEP) Students 45

Long-Term Absent Students 49

Migrant Students 50

Neglected/Delinquent Students 50

New York State Alternate Assessment (NYSAA) 50

Nonpublic School Students 51

Online” Schools 52

Postsecondary Students 52

Preschool/Prekindergarten/Universal Pre-K 52

Racial/Ethnic Groups 53

Repeaters 53

Safety Net Options 53

Secondary-Level Students 54

Students Over 21 Years of Age 55

Students with Disabilities 55

Summer School Students 57

Supplemental Educational Services under NCLB 58

Suspended Students 58

Transfer Students 59

Ungraded Students 60

Validity Rules”: Reporting Students with Valid or Invalid Scores 63

Walk-in "Enrollments” 66



Chapter 3: Staff Reporting Rules 67

Chapter 4: Data Elements 71

Chapter 5: Codes and Descriptions 96

Accommodation Codes and Descriptions 96

Assessment Language Codes and Descriptions 97

Assessment Measure Codes and Descriptions 98

Assignment Codes and Descriptions for Access to EngageNY Data Portal 111

Assignment Codes and Descriptions for Personnel Master File 112

Assignment Grade Level Codes and Descriptions 118

BOCES District of Responsibility Codes 119

Career and Technical Education Program Service Codes 120

Contact Mailing State Codes and Descriptions 131

Contact Name Prefix Codes and Descriptions 132

Contact Name Suffix Codes and Descriptions 133

Contact Relationship Codes and Descriptions 134

Country of Origin Codes and Descriptions 136

Course Codes and Descriptions 142

Credit GPA Codes 145

*Language Other Than English 145

Day Type Codes 146

District of Residence Codes 147

Employment Separation Reason Codes and Descriptions 163

Enrollment (Beginning and Ending) Codes and Descriptions 164

Evaluation Criteria Codes and Descriptions 177

Grade Level Codes and Descriptions 178

Grade Type Codes and Descriptions 179

Language Codes and Descriptions 180

Marking Period Numbers and Descriptions 191


191

Postgraduate Plan Codes and Descriptions 192

Program Service Codes and Descriptions 193

Race Codes and Descriptions 211

Staff Education Level Codes and Descriptions 212

Standard Achieved Codes and Descriptions 213

Tenure Area Codes and Descriptions 216

Tenure Status Codes and Descriptions 217

Term Codes and Descriptions 218

Chapter 6: New York State Accountability 219

Appendix I: Assessment and Reporting Timelines 234

Appendix II: Sources for Data Reported in the Report Cards 240

Appendix III: Contact Information 241

Appendix IV: Select Federal and State Reporting Requirements 243

Appendix V: Cohort Definitions 248

Appendix VI: Terms and Acronyms 254




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