-7.5.1. Program and Budget Branch

4-7.5.1. Program and Budget Branch

a. Leads USMA’s MACOM mission participation in the programming and budgeting process.

b. Coordinates with ARSTAF, OPA, and USMA leadership in the planning, developing, justifying, and marketing of budget and program year requirements. The branch is responsible for the USMA PPBS submissions to higher headquarters, providing technical advice and guidance to the USMA mission activities in the preparation of the command’s budget and program year resources.

c. In coordination with ARSTAF, OPA, and USMA leadership facilitates the life cycle management of Army Competitive Sustainment Level (CSL) approach to funding the Academy.

d. Coordinates with the OPA to establish policy and procedures for the integration of the USMA Strategic Plan in programming and budgeting.

e. Develops, coordinates, and recommends distribution of the MACOM mission budget and program year resources. Provides a viable budget to the PRB for their approval.

f. Maintains proficiency in use of standard program and budget information systems (e.g., DAQSDB, ASARS, and PPBES Tools) to include all PPBS document preparation. Creates and maintains standard Army and command unique data bases to support decision making in the MACOM mission budget and program years.

g. Interprets and distributes Program Budget Guidance (PBG) and instructions from HQDA to the USMA mission activities, and USMA leadership.

h. Interprets resource implications contained in Congressional reports and provides information to the USMA leadership.

i. Responds to inquiries from higher headquarters on the Justification Book for OSD.

j. Performs the MACOM mission role to define service performance levels and serves as liaison between mission and garrison activities to ensure adequate support to mission. Manages and coordinates actions related to inter/intra service support ensuring Interservice Agreements (ISA) and the costing of provided services are program and budget considerations.

k. Responsible for preparing the DRM input to the Command’s Quarterly Activities Report, the Academy Assessment Report, and the Annual Historical Review.

l. Develops program and budget Other Procurement, Army (OPA) plans. Defends command requirements, as appropriate, through liaison with program personnel at HQDA during POM process.

m. USMA proponent for developing policies and procedures for plans and resource boards.

a. Manage the execution and fund control of USMA's mission dollars to support the Superintendent intent and guidance.

b. Provide technical guidance to USMA staff mission activities: CMDT, DEAN, DAD, US, USMAPS, and ODIA.

c. Coordinate as needed meetings with the Garrison RMO Staff to facilitate proper recording of obligations on both Mission and BASOPS activities.

d. Collect, reviews, and analyzes execution year UFR; prepare correspondence for local or HQDA consideration.

e. Develops summary level of execution and analysis reports for the PRB. Monitor MDEP/SAG execution ensuring they are not over obligated exceeding the annual targets/FAD. Conduct quarterly and mid-year review in coordination with the Mission Staff Center to ensure that actual versus plans obligations are within +/- 5% deviation.

f. Develops civilian pay utilization policies and coordination with mission activities to report on the effectiveness of those policies to the PRB. Analyze the execution of civilian pay providing overall historical trends, average salary rates, work years, percentage of benefits, overtime and awards.

g. Manages the Fund Control, receipt of Fund Authorization Document (FAD) and resource authorization documents at the SAG and MAD level. Distribute and allocate FYTD annual targets.

h. Develops command unique data bases to support decision making, execution analysis, monitoring, reporting, and control of USMA's appropriated funds to include civilian payroll, IPEDS, COG, COE, and SARRS.

i. Coordinate with mission activities their OPA 2 and OPA 3 funding requirements.

j. Prepare Year-End Close Out instructions with Milestones.

k. Process Requests for Personnel Action (RPAs) for the Mission activities.

l. Maintain the Manning Document for USMA Mission accounts.
4-7.5.3. Mission Service Center

Functions

a. Provide fund certification for the USMA Mission Accounts ensuring that proper administrative and statutory controls are adhered to on funding documents.

b. Monitor obligation execution and recommend reprogramming actions to MAD Resource Advisors as required.

c. Represent the Mission MADs at the non-Stock Fund Joint Review of Unliquidated Obligations.

d. Research, reconcile and adjust obligations and commitments as necessary via automated systems. (e.g., dCAS, DARS, ATLAS, EDA, ODS, Metafile.)

e. Provide technical and practical advice and guidance for the APC Candidate File and Deletion File to the MADs for submission to the Managerial Accounting Division.

f. Establish Account Processing Codes in coordination with Managerial Accounting Division and DFAS Rome for Mission MADs.

g. Monitor and provide oversight of execution of reimbursable accounts.

h. Maintain commitment accounting ledgers for current year execution to include input of funding targets, commitments, obligations and Stanfins Input Candidates. Process and reconcile daily STANFINS obligation files.

i. Maintain historical record of Prior Year(s) files.

Provide monthly detailed obligation execution reports for MADs or as requested.

j. Act as liaison with the Defense Finance and Accounting Service for vendor pay issues, Operational Data Store (ODS) matching and other related issues for MADs.

k. Oversee the Mission CARE accounts to include setup of accounting and reallocation tables and to provide guidance and customer service to all Billing Officials and Cardholders.

l. Maintain fund control of MAD accounts for the Defense Travel System.

m. Provide guidance and standard operating procedures to activity personnel in accordance with DA regulations and policy. Conduct training of Mission activity personnel in the administration of procedures and processes.

n. Maintain historical records of obligation documents.

o. Support USMA DRM Programming Branch and Budget/Fund Control Branch in reporting requirements to the Plans and Resources Board (PRB).
4-7.6. Manpower and Management Analysis Division

Functions

a. Advises the Director and the Chief of Staff on manpower management matters. Formulates, recommends and implements policies and procedures pertaining to the allocation, utilization, and control of manpower within the command.

b. Develops the manpower portion of the Program Objective Memorandum (POM) and Command Budget Estimate (CBE). Develops the Command Plan (CPLAN), Manpower Schedule 8, the annual Civilian Employment Plan (CEP), and maintains the Program Budget Guidance (PBG) audit trails.

c. Develops, maintains, and serves as the proponent approval authority for the Table of Distribution and Allowances (TDA) and the Mobilization TDA (MOBTDA), which documents organizational structure, requirements, and authorizations for both personnel and equipment. Coordinates with the US Army Force Management Support Agency (USAFMSA) to ensure that all approved adjustments to the TDA and MOBTDA are accurately documented.

d. Coordinates with the USMA Band for revisions and adjustments to the Band Modified Table of Organization and Equipment (MTOE).

e. Advises and assists USMA activities with the preparation for, review and implementation of, Department of the Army directed initiatives, such as Functional Area Assessments (FAA) and Total Army Analysis (TAA).

f. Performs manpower utilization analysis studies. Develops recommendations on the distribution of manpower authorizations consistent with financial resources, workload fluctuation, and mission priorities.

g. Advises and assists USMA activities, as requested, in the preparation of manpower survey documents, and assists in preparing for scheduled DA Manpower Surveys. Supervises the implementation of the approved survey recommendations. Evaluates and processes requests for changes between scheduled surveys.

h. Competes for resources through Out-of-Cycle requests and Total Army Analysis for unfinanced requirements supported by the Superintendent.

i. Reviews and approves all non-expendable TDA equipment requirements and authorizations not controlled by the DA. Reviews and prepares for submission to Army G-3 and or USAFMSA requests for DA controlled equipment items. Reviews Base Commercial Equipment (BCE) Program requests for equipment management validity. Performs equipment utilization studies in accordance with AR 71-32 and AR 570-7. Conducts equipment surveys in accordance with these regulations and USMA Supplement to AR 570-7.

j. Coordinates with DOPS in support of the authorization of Individual Mobilization Augmentation positions in the MOBTDA.

k. Develops and prepares the Military Manpower Training Report, the Military Actual Strength Report, and the Military Acquisition Position List (MAPL).

l. Participates, as required, in Position Management Reviews.

m. Serves as the proponent for AR 10-70, Organization and Functions, United States Military Academy and the West Point Military Reservation. Review proposed changes, coordinates with appropriate staff agencies, obtains command approval and forwards to HQDA for approval and publication.

n. Prepares reports on civilian manpower execution.

o. Develops, coordinates, maintains and publishes USMA Regulation 10-1, Organization and Functions Manual.

p. Manages the following Army programs for the Mission Activities:

(1) Management Control Program in accordance with AR 11-2

(2) Army Business Initiative Council (ABIC) cycle initiative requests

(3) Inventory of Commercial and Inherently Governmental Activities (ICGA)

(4) Updates to the Federal Activities Inventory Reform (FAIR) Act database

q. Manages the civilian position upgrade process in accordance with USMA Policy Memorandum 86-04.

r. Serves as the Manpower and Force Management Career Program (CP26) representative

s. Monitors and reviews all Requests for Personnel Action (RPA) to ensure proper alignment with the approved civilian force structure.

t. Maintains liaison with the USMA Command Manager, Army G-3, USMA PERSSO, Army G-1, and Document Integrators, US Army Force Management Support Agency.

Chapter 4-8