Writing for the Workplace: Business Communication for Professionals

Table 6.1 Common informational reports

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Writing for the workplace business communication for professionals ( PDFDrive )
email-phone-collocations

Table 6.2 Common analytical reports Report type Purpose Elements to include
Report Styles Whether a report is formal

Table 6.1 Common informational reports
Report type orb to
include
Activity Summarize regular activities or unusual events for managers
Bulleted points describing activities
Trip/development activity describe most important takeaway to justify trip or activity
Introduction, body, conclusion
Progress
Explain status of project, describing work completed, work in progress, work to do, current or anticipated problems, expected date of completion
Background, work completed, work in progress, problems, target completion date(s)
Technical
Provide managers with facts and data
Executive summary, introduction, conclusions, recommendations if applicable)
Table 6.2 Common analytical reports
Report type
Purpose
Elements to include
Feasibility
Evaluate viability of specific course of action
Background, benefits, problems, costs
Proposal
Persuade audience to take a course of action
Letter of transmittal, abstract or executive summary, table of contents, list of illustrations, introduction, background, plan, schedule, personnel, budget
Recommendation Justify action, often within an organization
Background, alternatives, recommendation
White paper
Argue a position or propose a solution provide evidence of subject expertise
Introduction, background, solution, conclusion to maximize its market share. Ab business plan is a roadmap fora new enterprise or a formalized plan for growing an existing business.
Report Styles
Whether a report is formal orb informalb depends on the audience. Many internal reports—those written for someone within an organization—will

REPORTS be informal. For example, if a supervisor asks an employee to write up a justification for taking a trip, the report would likely be informal, written as an email or a memo and using a casual, conversational tone. Not all reports written for internal audiences are informal, however. If a division of a large organization must submit a yearly strategic plan to corporate headquarters, the report would likely be abound or digital manuscript written in a formal tone. In fact, such a report is among the most formal type of writing done in organizations.
One of the ways to hit the right note of formality is by employing the characteristics of formal and informal writing. Refer to Table 1.4 (Formal and informal writing styles) fora breakdown of the characteristics and components of each writing style.

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