Abc accounting 11. 0 Reference Guide

ABC PAYROLL MODULE - This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records. Enter the wage category code as it is set up on the Category & Tax Tables (K) screen. The wage category record that is set up on the Category & Tax Tables (K) screen must have 004 HOLIDAY WAGE entered in the Amount/Tax field. The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.

Wage Categories # 5 (F)

ABC PAYROLL MODULE - This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records. Enter the wage category code as it is set up on the Category & Tax Tables (K) screen. The wage category record that is set up on the Category & Tax Tables (K) screen must have 005 #1 OTHER WAGE entered in the Amount/Tax field. The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.

Wage Categories # 6 (F)

ABC PAYROLL MODULE - This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records. Enter the wage category code as it is set up on the Category & Tax Tables (K) screen. The wage category record that is set up on the Category & Tax Tables (K) screen must have 006 #2 OTHER WAGE entered in the Amount/Tax field. The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.

Wage Categories # 7 (F)

ABC PAYROLL MODULE - This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records. Enter the wage category code as it is set up on the Category & Tax Tables (K) screen. The wage category record that is set up on the Category & Tax Tables (K) screen must have 007 #3 OTHER WAGE entered in the Amount/Tax field. The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.

Wage Categories # 8 (F)

ABC PAYROLL MODULE - This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records. Enter the wage category code as it is set up on the Category & Tax Tables (K) screen. The wage category record that is set up on the Category & Tax Tables (K) screen must have 008 BONUS & COMMISSIONS entered in the Amount/Tax field. The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.

Federal Tax Code (F)

ABC PAYROLL MODULE - Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for Federal Tax. This code must be set up on the Category & Tax Tables screen (K). 009, FEDERAL WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.

FICA Tax Code (F)

ABC PAYROLL MODULE - Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for Fica Tax. This code must be set up on the Category & Tax Tables screen (K). 010, FICA WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.

State Tax Code (F)

ABC PAYROLL MODULE - Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for State Tax. This code must be set up on the Category & Tax Tables screen (K). 011, STATE WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.

Other State Tax Code (F)

ABC PAYROLL MODULE - Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for other State Tax, such as State Unemployment tax. This code must be set up on the Category & Tax Tables screen (K). 012, OTHER STATE WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.

Local Tax Code (F)

ABC PAYROLL MODULE - Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for Local Tax. This code must be set up on the Category & Tax Tables screen (K). 013, LOCAL WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.

Medicare Tax Code (F)

ABC PAYROLL MODULE - Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for MEDICARE Tax. This code must be set up on the Category & Tax Tables screen (K). 014, MEDICARE W/H TAX, must be entered in the Amount/Tax field, on the K screen.

Other Witholding Tax Code (F)

ABC PAYROLL MODULE - Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for Other Tax. This code must be set up on the Category & Tax Tables (K) screen. 015, OTHER WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.

Deduction Default Code # 1 (F)

ABC PAYROLL MODULE - Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered. This code must be set up on the Category & Tax Tables (K) screen. 016, DEDUCTION/EARNING #1, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables (K) screen.

Deduction Default Code # 2 (F)

ABC PAYROLL MODULE - Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered. This code must be set up on the Category & Tax Tables (K) screen. 017, DEDUCTION/EARNING #2, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables (K) screen.

Deduction Default Code # 3 (F)

ABC PAYROLL MODULE - Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered. This code must be set up on the Category & Tax Tables (K) screen. 018, DEDUCTION/EARNING #3, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables (K) screen.

Deduction Default Code # 4 (F)

ABC PAYROLL MODULE - Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered. This code must be set up on the Category & Tax Tables (K) screen. 019, DEDUCTION/EARNING #4, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables (K) screen.

Deduction Default Code # 5 (F)

ABC PAYROLL MODULE - Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered. This code must be set up on the Category & Tax Tables (K) screen. 020, DEDUCTION/EARNING #5, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables (K) screen.

Deduction Default Code # 6 (F)

ABC PAYROLL MODULE - Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered. This code must be set up on the Category & Tax Tables (K) screen. 021, DEDUCTION/EARNING #6, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables (K) screen.

Deduction Default Code # 7 (F)

ABC PAYROLL MODULE - Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered. This code must be set up on the Category & Tax Tables (K) screen. 022, DEDUCTION/EARNING #7, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables (K) screen.

Tips Code (F)

ABC PAYROLL MODULE - This field is used by employers whose employees receive tips or small amounts of money in addition to their regular wage. Enter the code from the Category & Tax Tables (K) screen that you have set up to store this information. The record you set up in the Category & Tax Tables (K) screen must have 023, TIPS, entered in the Amount/Tax field.

The amount an employee has received in tips during the pay period must be added to his gross wage on the Paycheck Entry (P) screen so the computer can calculate the taxes & deductions on the total amount of money the employee received. To take the tips back off the paycheck, enter the code you have set up on the Category & Tax Tables (K) screen for tips and enter the tip amount as a negative figure.

Insurance Code (F)

ABC PAYROLL MODULE - Use this field if you deduct insurance from your employees' paychecks. Enter the code for insurance as it is set up on the Category & Tax Tables (K) screen. The record that is set up on the Category & Tax Tables (K) screen must have 024, INSURANCE, in the Amount/Tax field. The computer will accumulate the insurance in a deduction account.

Privilege Tax Code (F)

ABC PAYROLL MODULE - Some local taxing authorities require an annual tax (often called Occupation Privilege Tax) to be deducted from the employee's wage. If this applies to your business, you must set up a record on the Category & Tax Tables (K) screen. Enter 092, PRIVILEGE TAX DEDUCTION, in the Date & Amt field. Enter the limit in the OVER WAGE field, and the tax amount in the PLUS AMOUNT TAX field. The code you set up for the tax must be entered in this field.

The computer begins accumulating the employee's gross wage at the beginning of the fiscal year. As soon as the employee's wage exceeds the limit entered into the OVER WAGE field, the amount entered into the PLUS AMOUNT TAX field is deducted from his pay. The computer stores the deduction date and amount. It will not deduct the tax from the employee's wages again until the next year. If the employee's wage does not reach the limit within a year, this tax is not deducted.

Sometimes the Privilege Tax is taken from the first wages that an employee earns in the year. In that case, the OVER WAGE amount should be the same as the amount in the PLUS AMOUNT TAX column.

Other One-Time Deduction Code (F)

ABC PAYROLL MODULE - This field is for any other annual one-time deduction similar to Privilege Tax. Enter the code that you have set up on the Category & Tax Tables (K) screen for this tax. The record that is set up on the Category & Tax Tables (K) screen must have 094, OTHER ONETIME DEDUCTION, entered in the Date & Amt field. Enter the limit in the OVER WAGE field, and the tax amount in the PLUS AMOUNT TAX field.

The computer begins accumulating the employee's gross wage at the beginning of the fiscal year. As soon as the employee's wage exceeds the limit entered into the OVER WAGE field, the amount entered into the PLUS AMOUNT TAX field is deducted from his pay. The computer stores the deduction date and amount. It will not deduct the tax from the employee's wages again until the next year. If the employee's wage does not reach the limit within a year, this tax is not deducted.

Check, Address, Stub Print (F)

ABC PAYROLL MODULE - This field is used with Report # 4-27, PRINT PAYROLL CHECKS. Enter C to print a complete check and the stub, S to print only the stub, or A to print the address and the stub.

Federal E.I.N. # (F)

ABC PAYROLL MODULE - Enter the Federal Employer Identification number. This will print on W-2 forms and on Report # 4-30, QUARTERLY PAYROLL REPORT.

State Unemployment # (F)

ABC PAYROLL MODULE - Enter the Employer's State Unemployment number. This will print on W-2 Forms and on Report # 4-30, QUARTERLY PAYROLL REPORT.

FICA Rate (F)

ABC PAYROLL MODULE - FICA, (commonly known as Social Security Tax) is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.

The computer multiplies the rate times the taxable wages listed in the FICA column on Report # 4-30 to get the tax amount. Enter the rate here as a decimal figure. For example, enter .062 if the rate is 6.2 %.

FICA Limit (F)

ABC PAYROLL MODULE - FICA (commonly known as Social Security Tax) is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.

The employer has to pay this tax on each employee's wages only up to a certain limit within a year. The computer begins accumulating each employee's wages at the beginning of the fiscal year. Once the employee's wages exceed the limit, the employer does not have to pay this tax. Enter the limit for this tax here. Once the employee's wages exceed this limit, they will not be recorded as taxable wages in the FICA column on Report # 4-30.

FUTA Rate (F)

ABC PAYROLL MODULE - FUTA, Federal Unemployment Tax,is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.

The computer multiplies the rate times the taxable wages listed in the FUTA column on Report # 4-30 to get the tax amount. Enter the rate here as a decimal figure. For example, enter .008 if the rate is .8 %.

FUTA Limit (F)

ABC PAYROLL MODULE - FUTA (Federal Unemployment Tax) is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.

The employer has to pay this tax on each employee's wages only up to a certain limit within a year. The computer begins accumulating each employee's wages at the beginning of the fiscal year. Once the employee's wages exceed the limit, the employer does not have to pay this tax. Enter the limit for this tax here. Once the employee's wages exceed this limit, they will not be recorded as taxable wages in the FUTA column on Report # 4-30.

State Unemployment Insurance Rate (F)

ABC PAYROLL MODULE - SUI (State Unemployment Insurance) is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.

The computer multiplies the rate times the taxable wages listed in the SUI column on Report # 4-30 to get the tax amount. Enter the rate here as a decimal figure. For example, enter .065 if the rate is 6.5%.

The SUI rate can vary greatly from one company to another. If you do not know what your rate is, consult with your accountant.

State Unemployment Insurance Limit (F)

ABC PAYROLL MODULE - SUI (State Unemployment Insurance) is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.

The employer has to pay this tax on each employee's wages only up to a certain limit within a year. The computer begins accumulating each employee's wages at the beginning of the fiscal year. Once the employee's wages exceed the limit, the employer does not have to pay this tax. Enter the limit for this tax here. Once the employee's wages exceed this limit, they will not be recorded as taxable wages in the SUI column on Report # 4-30.

Medicare Rate (F)

ABC PAYROLL MODULE - MEDICARE is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.

The computer multiplies the rate times the taxable wages listed in the MEDICARE column on Report # 4-30 to get the tax amount. Enter the rate here as a decimal figure. For example, enter .0145 if the rate is 1.45%.

Medicare Limit (F)

ABC PAYROLL MODULE - MEDICARE is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.

The employer has to pay this tax on each employee's wages only up to a certain limit within a year. The computer begins accumulating each employee's wages at the beginning of the fiscal year. Once the employee's wages exceed the limit, the employer does not have to pay this tax. Enter the limit for this tax here. Once the employee's wages exceed this limit, they will not be recorded as taxable wages in the MEDICARE column on Report # 4-30.

Automatic Vacation Credit (F)

To enable automatic vacation credits, enter the code from the K screen where the table of calculations for Automatic Vacation Credit has been set up. On the K screen, this record must have #35 in the Calculate# field.

Seein help for Paycheck Entry (P) screen.

ABC PAYROLL MODULE - Data on this screen is entered only in the initial system setup. The information entered in the WAGE CATEGORIES column loads to the Paycheck (P) screen and is used on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS. Most of the information entered in the WITHHOLDING DEFAULTS and DEDUCTION DEFAULTS columns automatically loads to the Employee (E) screen whenever you enter a new record. This way you do not have to enter the information manually every time you enter a new employee. Employer information is entered on the lower part of the screen.

General Ledger

G - General Ledger Accounts
GENERAL LEDGER SCREEN FILE HELP

Clear the screen, without saving or unsaving the current record, and set the reference number to the next available number.
Exit Lookup Close All Lookups

Open Lookup Alternate Lookup

Save Record Delete Record

Selection Screen Go to Menu Bar

Exit One Level Exit ABC

GENERAL LEDGER SCREEN LOAD HELP

previous record

next record

When the cursor is on an indexed field, press Shift+F7 to scroll through information in reverse.

When the cursor is on an indexed field, press Shift+F8 to scroll through information going forward.

GENERAL LEDGER SCREEN REPORTS HELP

Shows the trial balance for the previous month of the G/L account currently on the screen.

Shows the trial balance for the current month of the G/L account currently on the screen.

Shows the Year-to-date trial balance, as of the end of the Prior Month, of the G/L account currently on the screen.

Page 218 Shows the Year-to-date trial balance, as of the current date, of the G/L account currently on the screen. ??Wheres the links?

GENERAL LEDGER SCREEN TOOLS HELP

This can be used when you want to transfer all the information from one G/L account into another G/L account. Load the G/L account that you want to transfer. When you press Ctrl+C, the computer says, "Enter the account # to change to." Enter the account # that you want to transfer the information to. If the account did not exist, the computer sets it up, using the same account name. The computer also transfers the account data to the new account. If that account already exists, the computer gives the message, "Acct.# ??? already exists. Do you want to merge detail? Yes / No?" If you press Y, the computer transfers the information to the specified G/L account. It does not change the name of the existing G/L account. If you press N, the computer cancels the operation.

You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location.

or This gives you two notepads to keep on file anything that you want to remember about this purchase order. Ctrl+J files it with the date and time, Ctrl+K only with the date. To see what is on file, press Ctrl+J or Ctrl+K. When you are done, press F9.

Puts the currently loaded G/L # on a Word processor list. To see the list, press F10, W, Ctrl+N (to clear screen) and then type GLABELS. To learn more, press Page 11.

Undo present changes to line cursor is on.

Start macro from the line the cursor is on. Press F4 and the macro name.

Record Macro. Press Shift+F4 to begin recording. Then enter the macro keystrokes. Press Shift+F4 to end the macro. Press Page 12 for more information.

calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or Enter for equals.

Account # (G)

Enter the account number from the chart of accounts your accountant has set up for you.

The account is the number that identifies the accounts. It may only be a positive Integer from 0 to 999999

General Ledger reports print by the account number including Report # 4-1, CHART OF ACCOUNTS, Report # 4-14, TRIAL BALANCE FROM ACCOUNTS, Report # 4-15, TRIAL BALANCE FROM DETAIL, and Report # 4-18, FINANCIAL STATEMENT.

A method for organizing the Chart of accounts may be as follows:

2 Assets 400-499 Sales

3-99 Current Assets 500-599 Cost of sales

100-199 Inventory 600-699 Other direct Costs

200-239 Fixed Assets 700-799 General & administrative

240-279 Accumulated Depreciation 800-849 Other Income

281-299 Other Assets 850-899 Other Expenses

100 Liabilities

301-340 Current Liabilities The Inventory,Sales, Cost of Sales

340-379 Longterm Liabilities should be an multiple of 100 apart

380-399 Capital Accounts from each other.

Account Name (G)

Enter the title of the account the way it is. desired to print on the Financial Statement.

Statement Heading Codes (G)

This field specifies how each G/L account is used on financial statements. You will use 0 - 2 letters in this field, depending on its function on financial statements. The following letters may be used. For a more detailed explanation of their functions, see the following pages.

1ST LETTER: 2ND LETTER:

B-Bank Account A-Assets

O-Opening Bank Balance L-Liabilities

M-Main Heading, Form Feed S-Sales & Tot. %

N-Main Heading, No Form Feed E-Expenses

H-Heading O-Other Income

I-Centered Heading

S-Subheading

T-Total

A-Accumulate

E-End Accumulate

V-Inventory Valuation

2ND LETTER WHEN 1ST IS 'T': 2ND LETTER WHEN 1ST IS 'V':

M-Total Main Heading for use with Statement 1 only)

H-Total Heading B Bill used for Cost of Sales

S-Total Subheading R Receivable Invoice Cost

I-Total Income

E-Total Earnings

1. B (Bank Account) - Enter B for any ledger accounts. O (Opening Balance) - on 4-18 Statement prints opening balance instead the change for the period.

2. M (Main Heading) - Entering M indicates that this is a main heading (e.g. Assets). This heading will be centered on the line and will begin a new page. (See # 3 if you do not want to begin a new page.) a. Enter MA for ASSET main heading. The A specifies that the following accounts will be assets (debits) until another account has a different second letter in the Statement field.

b. Enter ML for LIABILITIES AND OWNER'S EQUITY heading. The L specifies that the following accounts will be liability, owner(s)' equity, or other accounts which normally contain credit (negative) balances.

c. Create an account at the beginning of the Income Statement with no title. Enter MS as the statement field of this account. This account indicates the beginning of the Income Statement. This "dud" account is necessary to indicate that this is another page of the financial statements. This account cannot be used as the Sales heading because the Sales heading needs to be left-hand justified. An M centers the title horizontally.

3. N (Non-paging, Main Heading) Use N for main headings for which you do not want to begin a new page. M for Main Heading is centered and always begins a new page. The N option works exactly like the M option except it

does not cause the computer to begin a new page. The N option is most frequently used for the LIABILITIES & OWNER'S EQUITY account if a one page financial statement is desired. No second letter is needed for the Equity Accounts since they are credits just as the liability accounts are.

4. H (Heading) - Use this entry for left-hand justified titles such as CURRENT ASSETS, SALES, etc. Note: The second letter automatically defaults to whatever letter was last entered as the second letter in the statement field. For example, the MA entered on the statement field of the ASSETS account automatically makes all the accounts assets until the SL entered for ACCUMULATED DEPRECIATION indicates the beginning of accounts with credit balances.

5. I - This entry is identical to the H entry except that the heading is centered. This entry is used for the LIABILITIES and the OWNER'S EQUITY headings on the Balance Sheet.

6. S (Subheading) - Use this entry for a subheading such as ACCUMULATED DEPRECIATION. Also use it for the CURRENT LIABILITIES and the LONG-TERM LIABILITIES sections. The S indents the account title three spaces. In the case of the ACCUMULATED DEPRECIATION account, enter an L for the second letter in the statement field. Although this account is not a liability, it is a credit balance account on the Balance Sheet. Entering an L will keep the amounts from showing as negative numbers on the Balance Sheet.

7. T (Total) - The program automatically labels totals the same as the heading title. For example, when the computer has been printing accounts under the title CURRENT ASSETS and it accesses an account which the statement field indicates is another heading, it will automatically print a line TOTAL CURRENT ASSETS and print out the total. Use the following choices if you desire to use a totals title which is different from the related heading title.

a. TM for total main heading

b. TH for total heading

c. TS for total subheading

d. TI (Total Income) Totals Income up to that account number on the income statement but doesn't close out income totals. This should be used for lines such as the Gross Profit line on the Income Statement.

e. TE (Total Earnings) Prints total earnings. Must be entered at the end of the Balance Sheet in the Year-to-Date account, the last account on the Balance Sheet.

8. A (Accumulate) - This option causes the program to accumulate totals from other accounts into the current account. All the accounts which follow this account will be accumulated and printed after the title of the current account until an account is accessed which contains an E (End) in this field or which is a heading account. For example, if Account 160 contains an A in this field and account 169 an E, the total for all accounts from 160 to 169 will print after the title of account 160. This is merely a calculation; the figures are not actually moved from the G/L account in which they were entered.

9. E (End) - Ends accumulating and prints out total amount accumulated. See step # 8 above.

The following letters are to be entered as second letters in the statement field.

10. A (Assets) - Indicates the first asset account on a statement.

11. L (Liabilities) - Indicates the first liability account on a statement. This label can also be used to reverse a negative number for printing, such as entering an L to keep the Accumulated Depreciation accounts from printing as a minus on the Balance Sheet.

12. S (Sales) - Indicates the first income account on the Income Statement. This letter causes the computer to begin accumulating the sales. It keeps on accumulating until the program encounters an E for expenses. The S as the second letter in the Statement field also triggers the

calculation of the percentage of sales on the income statement. Never use an S twice on an income statement because the computer will then begin accumulating sales from that second S and not tabulate the Sales accounts prior to the second S.

13. E (Expenses) - Indicates the first expense account on the income statement.

14. O (Other Income) - Indicates other income. The difference between the O and the S is that this option does not trigger the percentage of sales calculation.

Download 1.68 Mb.

Share with your friends: