Athletic Handbook 2016-2017 yes athletics profile



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Part I: Self Evaluation

Directions: Please answer the following questions.

List all the goals you had for the season




Did you accomplish your goals? Reflect on how your actions contributed to these results.




What improvements do you need to make to be successful next year? What additional support do you need to be set up for success?






Manager Comments on Goal Performance Data




Part II: HIR Performance Review

Directions: Refer to the high-impact responsibilities for your position. Copy this information into the far left column in the table below. Next, using the rubric provided, please complete a self-evaluation of your performance on each of the high-impact responsibilities for your position. You can use .5 ratings if necessary. Once you have rated your performance on each HIR, please reflect on your evidence/rationale for your ratings in the space provided.



Unsatisfactory

(1)

Approaching Proficiency

(2)

Proficiency

(3)

Mastery

(4)

Staff member demonstrates inconsistent performance on the high-impact responsibility. Either core responsibilities are not effectively completed, or they are completed by another member of the team.

Staff member demonstrates satisfactory performance on the high-impact responsibility, but there are still instances when inconsistent performance occurs, and/or performance is driven by manager.

Staff member leverages coaching and/or support to execute responsibility at a proficient level.  Proficiency rating signifies that the staff member demonstrates consistent performance on the high-impact responsibility.

Staff member demonstrates a self-awareness to leverage support or resources to perform this responsibility at a high level.  Mastery rating signifies that the staff member is a role-model on the high-impact responsibility.  YES Prep should send other staff members to learn from this staff member’s performance.  



High Impact Responsibilities

MY Self-Rating

Evidence on Performance (Self-Evaluation)

MY Manager Rating

Evidence and Feedback on Performance

Knowledge- Demonstrate knowledge of rules and regulations of the sport being coached. Commit to increase knowledge through professional development and implementation of best practices. Understanding of sport exhibited through practice planning and game adjustments.













Management-Supervise and implement team goals and preseason expectations, including grades, player /fan conduct, skill improvement, practice schedules,  and positive character building associated with YES Prep athletics













Communication- Communicate athletic events, expectations, and concerns in a timely manner to Athletic Directors, parents, and athletes by following campus communication expectations (staff notes, parent notes, returning phone calls and emails). Influences staff, parents, and student body in the promotion of athletes and athletic events.













Compliance- Enforce, obey and implement all rules and policies for self and students pertaining to TCSAAL, YES Prep Public Schools, and other athletic leagues. This includes compliance such as handbooks, certifications, and acknowledgements.













Professionalism- Conducts self-according to the highest professional standards including being on time to practices, games, meetings, other commitments; dressing appropriately; avoiding gossip; and following all legal and ethical expectations of job. Follows through on commitments with AD, parents, staff, students, and supervisors.













Average


















Self-Reflection

Manager Comments

Area of Strength







Area of Demonstrated Growth







Area of Focus







Please leave any additional feedback you feel is important for the growth and success of the athletic program:


of Year

Part IV: Summary of Performance

Manager Key Takeaways









HIR Performance Rating




Part V: Future Aspirations at YES Prep

Directions: We are committed to supporting all staff members in their growth at YES Prep. With that in mind, please take some time to complete two possible tracks for growth for remaining at YES for the next three years. If you do not anticipate being here for the next three years, please fill out one track as if you were going to stay. Please be specific with locations and duties and potential roles (example: Instructional Coach, Home Office). This obviously is not a commitment to any of these paths but an opportunity for us to discuss pathways with you for remaining at our organization and for us to share with how we could possibly support you in doing so.




Will you like to continue to coach next year? If Yes, in what capacity?

If no, what are some things that can be done to change your mind?

15-16

























In signing this form, the employee acknowledges only that this appraisal has been reviewed.

Employee’s Signature:

Date:

Manager’s Signature:

Date:

Violations of Expectations

Failure to Meet Expectations of Position – Possible Disciplinary Actions to be Taken by the AD:



  • Unofficial Verbal Meeting with AD

  • Documented Meeting with AD

  • Documented Meeting with AD and SD and Potential for Reduction in Stipend

  • Removal from Coaching Position and Forfeiture of Stipend

    • If a coach is removed from the game, that coach will receive a minimum of a one game suspension and – dependent on the severity – termination from role.

    • Severe infractions of Handbook policies will be handled on a case by case basis.

Athletic Director

The primary function of the Athletic Director is to manage and oversee the campus’ inter-scholastic athletic program. The Athletic Director is responsible for ensuring compliance with all state and school athletic regulations and administering departmental funds and accounts in a responsible manner. The Athletic Director is also expected to demonstrate a culture of professionalism, sportsmanship and respect at all times. Another function of the AD is to engage in collaboration with all stakeholders to ensure the realization of our mission.



Responsibilities (HIRs)

  • Leadership-Manage, support, and develop all full and part-time athletic staff members through consistent coaching and management strategies that lead to increased performance.

  • Management-Manage and execute all responsibilities associated with athletic events, such as practice schedules, game schedules, transportation, and officials.

  • Communication-Communicate athletic events, expectations, and concerns in a timely manner to School Directors, parents, and students by following campus communication expectations (staff notes, parent notes, returning phone calls and emails)

  • Compliance-Enforce and implement all rules and policies for students and coaches pertaining to the YES Prep Public Schools and other athletic leagues.  This includes compliance such as handbooks, certifications, and acknowledgements.

  • Systems-Manage and develop effective athletic department systems related to operations and financial sustainability.  This includes budget management, fundraising, equipment management, and facility management

Relationships

  • School Administration- Evaluate all athletic programs on an annual basis and make recommendations for improvement to the school director.

    • Meet with SD on a regular basis to advocate for the needs of the program.

    • Honor campus responsibilities.

    • Act as the admin on duty for home game days OR coordinate admin coverage if you cannot be in attendance.

    • Notify school administrator for all severe incident

  • Staff

    • Updates on games, events, fundraisers, open communication with academic and discipline concerns.

    • Formal and informal check-ins throughout the year.

    • Supervise full and part-time athletic staff members including assisting in the hiring, coach training, disciplining or exiting of all athletic staff members in accordance with YES Prep and/or TCSAAL requirements.

  • Parents

    • Up to date practice, game schedules, fundraising (if applicable)

    • Communicate injuries to the parents and provide a copy of the incident report to the parent (if applicable).

  • Athletes

    • Up to date practice, game schedules, fundraising.

    • Facilitate yearly collection of all necessary paper work for student-athlete participation in athletics including but not limited to: up-to-date pre-participation physicals, UIL Concussion Acknowledgement, Acknowledgement of Rules, grade checks, and UIL Steroid Agreement.

  • Game Management

    • Away Game Day Logistics-

      • Check the weather for possible game cancelation or rescheduling

      • Communicate Early Dismissal to Front Office Staff and to relevant stakeholders (i.e. teachers)

      • Make sure transportation is available and gassed up

      • Check traffic route for possible delays

      • Attendance list from front office before leaving campus

      • All equipment, first aid, toll money is ready before departure

      • Make sure officials, games, are confirmed minimum of a week prior

      • Have coach binder, folder, or access to physicals/emergency contact information

    • Home Game Day Logistics-

      • Same as Away Game Day Logistics

      • Ensuring staff is available to run game clock, score board, books, and entry

      • Ensure concession is ready prior to game

      • Make sure all nets and equipment necessary for competition (i.e. Volleyball Nets) are set up for games

      • Have contact information available in the case of a logistical error (i.e. officials or opposing team do not show up)

      • Outdoor sports fields are painted/marked correctly

      • Locker rooms are ready for visiting teams; providing access to water, AED, First Aid

      • Be present or have coordinated coverage for the administrator on duty post


PERFORMANCE EVALUATION/REVIEW

Athletic Director will be evaluated in regards to the success of their program by the following criteria.



Leadership Competencies

Competency 1: Grow Humble Leaders

Indicators

  • Demonstrates high levels of professionalism

  • Demonstrates self – awareness & self – accountability

  • Commits to personal & professional growth & learning

  • Displays integrity & builds trust with others

  • Uses appropriate & effective tone in written & verbal communication

  • Engages in direct & forthright conversations

  • Manages conflict effectively

  • Implements feedback effectively

  • Embodies humility in communication, action, & acceptance of praise/critical feedback

Competency 2: Drive Visionary Change

Indicators:

  • Sets a vision of excellence for campus, program or initiative

  • Demonstrates effective strategic planning aligned to vision

  • Sets meaningful, relevant & ambitious goals aligned to vision

  • Enrolls others in goals

  • Motivates others towards successful performance

  • Communicates change in a manner that motivates

  • Demonstrates effective decision making & problem solving skills

Competency III: Build Transformative Relationships

Indicators

  • Demonstrates clear communication skills

  • Provides effective coaching that develops & transforms talent

  • Delivers meaningful feedback, both vertically & horizontally

  • Promotes accountability by holding others accountable

  • Makes appropriate hiring & promotional decisions

  • Builds effective & high - performing teams

  • Leverages the strengths of team appropriately

  • Utilizes influence in relationships appropriately

  • Demonstrates a value for school & system community & stakeholders

Competency IV: Achieve Jaw-Dropping Results

Indicators:

  • Manages time & all resources well

  • Completes responsibilities on time

  • Completes responsibilities with a high degree of care

  • Demonstrates project management skills on a regular basis

  • Develops & uses systems effectively

  • Utilizes data to make effective program decisions & adjustments

  • Monitors progress towards goals & makes appropriate adjustments

  • Responds & engages in a timely, collaborative & appropriate manner to requests & task

  • Meets established goals

Competency V: Create Life-Changing Opportunities

Indicators:

  • Manages school & system resources well

  • Promotes innovation within campus, program or initiative

  • Engages in productive & meaningful collaboration

  • Creates & maintains a community impact

  • Consistently messages & embodies a commitment to college & career readiness



Key Word

High Impact Responsibilities

Evidence

Leadership

Manage, support, and develop all full and part-time athletic staff members through consistent coaching and management strategies that lead to increased performance.

  • School Director/Senior Athletic Director observations/check-ins

  • Staff surveys

  • Feedback from external coaches/schools

Management

Manage and execute all responsibilities associated with athletic events, such as practice schedules, game schedules, transportation, and officials.

  • Review of master sports calendar

  • Review of individual team schedules and departure times

  • Review of practice schedules

  • Transportation requests

  • Game day protocol (clock mgmt., scorekeeper, admin on duty, admission, equipment)

Communication

Communicate athletic events, expectations, and concerns in a timely manner to School Directors, parents, and students by following campus communication expectations (staff notes, parent notes, returning phone calls and emails)

  • Submitting schedules

  • Submitting submissions to campus staff notes

  • League eligibility collection

Compliance

Enforce and implement all rules and policies for students and coaches pertaining to the YES Prep Public Schools,and other athletic leagues. This includes compliance such as handbooks, certifications, and acknowledgements.

  • School Director/Senior Athletic Director observations of athletes during competition

  • Review athlete eligibility logs per season

  • Master medical physical list for all athletes

  • Review of student athlete handbook

  • Signed student athlete handbook forms

  • League mandated eligibility checks

Systems

Manage and develop effective athletic department systems related to operations and financial sustainability. This includes budget management, fundraising, equipment management, and facility management.

  • Budget management process

  • Fundraising goals and plan for all sports

  • Supply and uniform order plan for all sports

  • Timely completion of game summary forms

  • Inventory of equipment

  • Equipment

  • Facility management

SPORT INJURY PROTOCOL

If a student-athlete is injured during an athletic event, the coach will notify the parent/guardian immediately. If said student-athlete needs to be taken to a medical facility then your primary insurance must be used first (this includes Medicaid and/or CHIP). The school’s insurance will be secondary and will cover what the primary insurance does not cover.

If the student does not have medical insurance, then the school’s medical insurance will be considered the “primary insurance” and will cover one hundred percent.

Please contact the Director of Health and Wellness, Nelly Martinez Figueroa, for any and all questions regarding the sport injury protocol of YES Prep Public Schools. Nelly.Martinez@yesprep.org



When to Seek Medical Treatment

Get professional treatment if any injury is severe. A severe injury means having an obvious fracture or dislocation of a joint, prolonged swelling, or prolonged or severe pain. While many common acute injuries can be controlled with these four simple steps, especially when combined with over-the-counter pain relievers, more serious conditions may require surgery or physical therapy.

Medical Emergency Procedure


  1. 911 is dialed.

  2. Parent is contacted if not present at competition.

  3. Incident report is completed by AD or coach.

  4. Parent & school representative rides in ambulance.

  5. Medical insurance claim are filled out by parent. (713)208-1526 (Nelly Martinez, YES Prep Wellness Manager)

NATASHA’S LAW – HB 2038

Natasha's Law requires public high schools to create a concussion oversight team (COT) to serve as a resource to each school. The Methodist Hospital shall serve as the Concussion Oversight Team for YES Prep Public Schools. The COT will include at least one certified physician and is responsible to develop the Return-to-Play protocol that all coaches must follow. Having pre-established guidelines allows coaches to avoid outside pressure and ensures that decisions are made with the player's best interests at heart.


In addition, any student showing signs of a concussion must be immediately removed from play and examined by a member of the concussion oversight team.
If it is determined that the player did suffer a concussion, he or she cannot participate in athletics until a doctor on the concussion oversight team has cleared the student to play. The doctor will and parent must complete the TCSAAL Concussion Management Protocol Return to Play Form and turn in to the Athletic Director before said student-athlete is allowed to return.

Lastly, Natasha’s law mandates coaches complete a two-hour educational training course covering the prevention, symptoms and long-term effects of concussions every two years. Concussion symptoms can sometimes take days or weeks to develop and this additional training, combined with the medical experience of the concussion oversight team, will increase coaches' ability to recognize and properly diagnose a concussion on the sidelines.



Minor Injury Treatment - RICE

These four components are prescribed by many health professionals for early treatment of acute soft tissue injuries, such as: sprain, strain, Bone injury or cramp.

R.I.C.E (Rest, Ice, Compression, and Elevation)


  • Rest: Reduce or stop using the injured area for 48 hours. If you have a leg injury, you may need to stay off of it completely.

  • Ice: Put an ice pack on the injured area for 20 minutes at a time, 4 to 8 times per day. Use a cold pack, ice bag, or a plastic bag filled with crushed ice that has been wrapped in a towel.

  • Compression: Compression of an injured ankle, knee, or wrist may help reduce the swelling. These include bandages such as elastic wraps, special boots, air casts and splints. Ask your doctor which is best.

  • Elevation: Keep the injured area elevated above the level of the heart. Use a pillow to help elevate an injured limb.

SEVERE INCIDENT PROTOCOL






YES PREP ATHLETICS




Parent/Guardian & Student-Athlete

Handbook Agreement

We, the undersigned, have received a copy of the YES Prep Student-Athlete Handbook, have read it carefully, and we accept the policies and expectations contained within it.

I, the YES Prep student-athlete, understand that my failure to comply with the expected rules stated within this handbook, as well as, any school and team rules set forth by the coach, may result in disciplinary action, and my ability to abide by these standards of conduct will be a factor in whether or not I am invited to participate in YES Prep Athletics in the future.

Student-Athlete Name: _________________________________________________ Grade: ______________

Student-Athlete Signature: _________________________________________________________________________________

Parent/Guardian Name: ____________________________________________________________________________________



Parent/Guardian Signature: ________________________________________________________________________________

Date: ________________________________

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