INTERDEPARTMENT CORRESPONDENCE

Attachments:

• Sketch Map

• Cost Estimate

• Notice of Location and Design Approval

NOTICE OF LOCATION AND DESIGN APPROVAL

PROJECT NUMBER AND COUNTY

Any interested party may obtain a copy of the drawings or maps or plats or portions thereof by paying a nominal fee and requesting in writing to:

Any written request or communication in reference to this project or notice SHOULD include the

Project and P. I. Numbers as noted at the top of this notice.

APPENDIX F-1

For the official documentation on Preliminary Field Plan Review requirements, see TOPPS 2440-1, Field Plan Review Inspections.

• 
  Transmittal letter describing the project.
  
• 
  Attached Checklist (TOPPS 2440-1)
  
• 
  Letter from the Office of Environmenta/Location addressing the status of the environmental document and the public hearing including the date that the NEPA or GEPA Document was approved
  
• 
  Written certification that the current design for the proposed project is consistent with the TRP/TIP/STIP
  

• 
  Plans (one full size set and one half size set) including the following:
  
  • 
    Cover sheet
    
  • 
    Typical sections
    
  • 
    Pavement limits
    
  • 
    Horizontal alignments
    
  • 
    Vertical alignments
    
  • 
    Cross sections
    
  • 
    Construction limits
    
  • 
    Right-of-Way and easements
    
  • 
    Existing utilities
    
  • 
    Preliminary Water and Sewer Plans (to be included in the Contract)
    
  • 
    Drainage, including profiles and cross sections (culverts, pipes, ditches, and channels)
    
  • 
    Staging plans
    
  • 
    Preliminary bridge layouts
    
  • 
    Retaining wall locations and wall envelopes
    
  • 
    Preliminary Signal and Signing and Marking Plans, including Strain poles, WCR’s and islands
    
  • 
    Driveways and driveway profiles
    
  • 
    Sediment basins (location, size, calculations, and footprint)
    
  • 
    Detention basins (location, size, calculations, and footprint)
    
  • 
    Erosion control plans based on the staging required
    
• 
  Project Specific Special Provisions
  
• 
  Drainage calculations including Sediment and Detention Basin calculations
  
• 
  Hydraulic studies
  
• 
  Capacity analysis of major intersections
  
• 
  Approved Soil survey report
  
• 
  Bridge Foundation Investigations (BFI) reports if available
  
• 
  Preliminary earthwork calculations
  
• 
  Preliminary Project Cost Estimate (Construction, Right-of-Way and Utilities)
  

Note: Failure to provide adequate plans and all of the required information with the Preliminary Field Plan Review Inspection request will delay the scheduling of the Inspection.

The Office of Engineering Services will schedule the Field Plan Review. The Office of Engineering Services will discuss the project with the Project Manager and will then select a Core Team and Coordinators. In consultation the Office of Engineering Services, Core Team members, and Coordinators will select the offices, appropriate to the project that will be required to send a representative to the Preliminary Field Plan Review (PFPR).

• 
  Identification of Core Team members.
  
• 
  Identification of Coordinators - Personnel responsible for obtaining the information and providing the coordination necessary for the field plan review effort.
  
• 
  Time, date & location of meeting
  
• 
  Project description
  

For the official documentation on Final Field Plan Review requirements, see TOPPS 2440-1, Field Plan Review Inspections.

The Project Manager will submit a request for a Final Field Plan Review (FFPR) to the Office of Engineering Services.
The request for a Final Field Plan Review (FFPR) must include the following:

• 
  Transmittal letter describing the project.
  
• 
  Written certification that the current design for the proposed project is consistent with the RTP/TIP/STIP
  
• 
  Attached Checklist (TOPPS 2440-1)
  
• 
  Completed (one full size and one half size)
  
  • 
    All plans that will be part of the contract must be submitted. Examples are:
    

Bridge Plans

Retaining Wall Plans

Noise Wall Plans and Details

• 
  Signing and Marking Plans
  
• 
  Erosion, Sedimentation and Pollution Plan and Comprehensive Monitoring Plan
  
• 
  Traffic Signal Plans
  
• 
  Staging Plans
  
• 
  Lighting Plans
  
• 
  Utility Plans (including water and sewer relocation plans)
  
• 
  Restoration/Mitigation Plans
  
• 
  Sediment Basin Construction Details
  
• 
  Detention Basin Details,
  
• 
  All Project Specific Special Provisions
  
• 
  Letter from the Office of Environment/Location stating the conditions in the environmental document and that the conditions of any environmental permits have been adequately addressed by the plans and specifications.
  
• 
  Approved pavement design,
  
• 
  Bridge Foundation Investigation (BFI) report
  
• 
  Earthwork calculations
  
• 
  Project Cost Estimate (Construction)
  

Note: Failure to supply complete plans and Project Specific Special Provisions, and all of the required information with Final Field Plan Review Inspection request will delay the scheduling of the Inspection.

The Office of Engineering Services will schedule the Field Plan Review. The Office of Engineering Services will include in the scheduling letter the following:

• 
  Identification of offices requested to send representatives.
  
• 
  Identification of Coordinators - personnel responsible for obtaining the information and providing the coordination necessary for the field plan review effort.
  
• 
  Time, date and location of meeting
  
• 
  Project description
  

APPENDIX G

A. For a typical project (e.g., one that adds capacity to the highway/adds thru lanes), the development of a noise-distance graph shall be required to determine existing and design year Build Alternative and No-Build Alternative noise levels.

APPENDIX H