Handbook for the review and Approval of new academic Programs


Timelines for Advanced Certificate Proposals



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Timelines for Advanced Certificate Proposals


Table 1 shows two potential scenarios for developing a graduate certificate. Both result in a September program launch. The first provides lead-time to begin marketing by May in advance of the September start. In that case, the deadline for center completion, approval and transmission of the concept proposal in final form is August 21 in the year preceding the launch, which allows 30-day comment period and transmission of comments before the start of the of the winter no appointment period and submission of the program proposal to SUNY by March 1. The deadline for center completion, approval and transmission of the program proposal (including dean approval) in final form is mid-October – the start of the fall term is ideal. This provides time to begin marketing by May.

The second scenario shows the latest possible beginning of the process permitting a program launch the following September. This start precludes start-up marketing and results in a soft launch. This launch without marketing presumes that relevant courses/studies will be included in the fall term guide as a matter of course. In this case, the deadline for center completion, approval and transmission of the concept proposal in final form is mid-November and the deadline for center completion of the full proposal is mid-February.


Table 1. Advanced (Graduate) Certificate Timeline TABLE

Step Goal

Market in May

Soft Launch September

SGS Dean submits concept proposal to AVP

August 21

December 1

GSPC consultation

September meeting

January meeting

Provost approves concept

September 30

January 21

SGS Dean submits program proposal to AVP

October 23

Feb 21

AVP preliminary approval

November 1

March 1

Post for 30 days
(not reading periods /no appointment weeks)

November 1

March 1

GSPC

December meeting

April meeting

Senate approves

Feb meeting

May meeting

President signs proposal

March 1

June 1

ESC (OAA) submit to SUNY

March 1

June 1

SUNY submit to SED

April 1

July 1

Program registration -- begin marketing

May 1

N/A

Launch

Fall Term

Fall Term

Please note that the shaded area is in the calendar year preceding the September launch.

Timelines for New Undergraduate Certificate Proposals


Table 2 shows two potential scenarios for developing an undergraduate certificate. Both result in a September program launch. The first provides lead-time to begin marketing by May in advance of the September start. In that case, the deadline for the design team to submit the concept proposal in final form to the AVP for Academic Programs is August 21, which allows 30-day comment period and transmission of comments before the start of the of the winter no appointment period and submission of the program proposal to SUNY by March 1. The deadline for the design team to submit the program proposal in final form to the AVP for Academic Programs is mid-October – the start of the fall term is ideal. This provides time to begin marketing by May.

The second scenario shows the latest possible beginning of the process permitting a program launch the following September. This start precludes start-up marketing and results in a soft launch. This launch without marketing presumes that relevant courses/studies will be included in the fall term guide as a matter of course. In this case, the deadline for the design team to submit the concept proposal in final form is December 1 of the year preceding the launch and the deadline for the design team to submit the full proposal is mid-February. This is a very short window for proposal development, so an earlier start may be preferable.



The design team for undergraduate certificates offered across the college includes representation from at least two regional centers, and one each from CDL, CIP and the Labor Center (the latter two deans may decline). The team is strongly encouraged to consult the AVP for Academic Programs early in the discussions.
Table 2. Undergraduate Certificate Timelines

Step Goal

Market in May

Soft Launch September

Design team submits concept proposal to AVP

August 21

December 1

CUSP consultation

September meeting

January meeting

Provost approves concept

September 30

January 21

Design Team submits program proposal to AVP

October 23

Feb 21

AVP preliminary approval

November 1

March 1

Post for 30 days
(will not count reading periods and no appointment weeks)

November 1

March 1

CUSP approval

December meeting

April meeting

Senate approves

Feb meeting

May meeting

President signs proposal

March 1

June 1

ESC (OAA) submit to SUNY

March 1

June 1

SUNY submit to SED

April 1

July 1

Program registration - begin marketing

May 1

N/A

Launch

Fall Term

Fall Term

Please note that the shaded area is in the calendar year preceding the September launch.



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