The Options tab contains five groups of settings to allow you to customize how InSync functions. The groups are Workstation Settings, Workstation Defaults, Recording Settings, Manage Logins, PACS and Security and File Name Options. Changes can be retained with the Save button, and unwanted changes can be discarded with the cancel button. (Note: The default values are displayed in the images)
Workstation Settings are specific to the local machine and allow you to configure startup options and retention times for log and save files.
Start InSync with Windows: Check this box to start InSync when Windows starts.
Do not prompt to configure devices when connected: Check this box to suppress the pop up window to configure devices when they are connected to the PC by USB.
Prompt to upload files bigger than __ MB: Enter a value here to warn users when they are uploading files of a certain size. Larger files take longer to upload and based on the connection speed of the PC may not have time to upload before they are timed out and the upload fails.
Display Dictation on the dictation log for __ days: Set the retention time for the dictation log.
Retain encrypted dictations on this workstation for __ days: Set the retention time for encrypted sent dictations.
Remove Dictations from Workstation: Remove all saved encrypted files from the Hard Disk Drive. This will clear the Dictation Log.
Workstation Defaults allows you to choose a default client and location for dictations uploaded from this PC. These options are not required, but can be used by the Record screen or by recorders that are configured to upload based on these settings.
Default Client: Specify a default client to upload dictations for.
Default Location: Specify a default location to upload dictations for.
Recording Settings configure the behavior of the InSync Record Tab found in Section 5 of this manual.
Use global recording keys: Enabling this allows users to control the InSync recording application even when InSync is not the active window. This allows dictators to use other applications while still controlling the recording in InSync.
Keep recording screen on top: Checking this box will keep the InSync recording window on top of any other open applications or windows.
Seconds to jump when rewinding: Define the interval InSync moves when using the rewind button. Larger numbers will rewind faster.
Seconds to jump when fast-forwarding: Define the interval InSync moves when using the fast-forward button. Larger numbers will fast-forward faster.
Seconds to rewind when restarting playback:If the dictation is paused, InSync will automatically rewind this number of seconds before resuming playback.
Speaker Icon: The speaker icon is a shortcut to Windows audio settings applet. The icon is indicated in a red box in this illustration:
Users have the option to save their login IDs and passwords while using InSync. This information can be removed under the Manage Logins tab.
The PACS settings are used to configure how InSync interacts with a PACS system.
Use the following Port for PACS system communication: This port will be assigned by the PACS administrator.
Default action when receiving a PACS request while recording: Specify what InSync will do if a PACS dictation request is received while a user is recording a dictation with InSync.
Prompt for Action: A dialog will appear prompting an action for the current dictation.
Reject PACS Dictation: InSync will automatically reject the PACS Dictation and continue the current dictation process.
XML: InSync can also upload a file pair with demographics contained in an XML file alongside the audio file. Specify the location of the file pairs in the PACS Folder field.
Security and File Name Options
The Security and File Name Options customize how InSync stores files on the local PC.
Current Strength: A summary of the file privacy. Strength can be “Strong,” “Fair,” or “Poor.”
Use Encryption: Indicates if the audio files stored locally on the PC are encrypted or not. (Note: InSync stations that do not encrypt their files will automatically be awarded “Poor” security strength.)
Enable Dictation Saving:If checked, users can save a copy of the dictation from the Dictation log. This setting does not affect Security strength but is logged as an activity.
Use System Generated Filename Format: This radial option will use EMDAT’s default file naming convention.
Use User Defined Filename Format: Allows users to define a custom file name. (Note: Some options will reduce security strength, especially components of the patient’s identity.)