Part I the solicitation
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- CONTRACT INFORMATION AVAILABILITY AFTER AWARD
- PROTEST PROCEDURES
- AUTHORIZED COMMUNICATION
- BIDDER COMMUNICATION RESPONSIBILITIES
- BIDDER AUTHORIZED REPRESENTATIVE
- 4.4 Washington electronic business solutions (WEBS)
- 4.5 PREPARATION OF BIDS
BID OPENING PROTOCOLOnly the name of the Bidder and the time of receipt are read aloud at the time of the Bid opening. The reading does not determine award of the contract, responsibility of the Bidder, or responsiveness of the Bid. Bidder attendance at bid openings is not required. CONTRACT INFORMATION AVAILABILITY AFTER AWARDUpon award, written notification will be sent to all bidders and their manufacturer(s). Bidders may submit a public disclosure request to either schedule an appointment to review the procurement file or obtain specific documents. PROTEST PROCEDURESProtests shall be filed and resolved in accordance with Appendix A, Protest Procedures. 4 INSTRUCTIONS TO BIDDERSThis section contains instructions for bidders regarding the preparation and submission of the bid. AUTHORIZED COMMUNICATIONUpon release of this IFB, all Bidder communications concerning this solicitation must be directed to the Procurement Coordinator listed on the front page of this document. Unauthorized contact regarding this solicitation with other state employees involved with the solicitation may result in disqualification. All oral communications will be considered unofficial and non-binding on the Office of State Procurement. Bidders should rely only on official written amendment(s) issued by the Procurement Coordinator. BIDDER COMMUNICATION RESPONSIBILITIESBidders will be responsible for communicating to the Procurement Coordinator any issues, exceptions, additions or omissions concerning the solicitation on or before the Bid due date and time. Where requirements appear to prohibit or restrict your firm’s participation, an explanation of the issue with suggested alternative language should be submitted in writing to the Procurement Coordinator before the bid due date and time. The solicitation process may continue. If changes result, written amendments will be made by the Procurement Coordinator and provided by posting them on WEBS as indicated above. BIDDER AUTHORIZED REPRESENTATIVEBidder must designate an Authorized Representative who will be the principal point of contact for the Office of State Procurement Contract Administrator. Bidder shall complete this section of Appendix D, Bid Information and Bidder Profile. See also section 2.3 Contractor Supervision and Coordination of Part II, Model Contract. 4.4 Washington electronic business solutions (WEBS)Bidders are solely responsible for: Properly registering with the Department of General Administration’s WEBS at www.ga.wa.gov/webs Maintaining an accurate Vendor profile with WEBS Downloading the solicitation consisting of the IFB with all attachments and exhibits related to the solicitation for which you are interested in bidding; downloading all current and subsequent amendments to the solicitation To ensure receipt of all solicitation documents, the IFB for this solicitation must be downloaded from WEBS. Notification of amendments to the solicitation will only be provided to those Vendors who have registered with WEBS and have downloaded the IFB from WEBS. Failure to do so may result in a potential Bidder having incomplete, inaccurate, or otherwise inadequate information, or a Bidder submitting an incomplete, inaccurate, or otherwise inadequate Bid. Bidders and potential bidders accept full responsibility and liability for failing to receive any amendments resulting from their failure to register with WEBS and download the IFB from WEBS, and hold the State of Washington harmless from all claims of injury or loss resulting from such failure. 4.5 PREPARATION OF BIDSBidders are required to read and understand all information contained in this Solicitation. Bid Due date and time: Original, signed (in ink), sealed Bids must be received at the specified location identified below on or before the bid due date and time. Time of receipt will be determined by the official time stamp located at the Office of State Procurement. If a Bid is late or received at a location other than that specified, it shall be rejected. In the event the official time clock is unavailable, the bid clerk may establish the official time and take reasonable steps to ensure the integrity of the Bid receipt is preserved. Format: The submittals for this solicitation shall consist of one (1) signed original hard copy document. Hard copy Bids must be legible and completed in ink or with electronic printer or other similar office equipment, and properly signed by an authorized representative of the Bidder. All changes and/or erasures shall be initialed in ink. Unsigned Bids will be rejected on opening unless satisfactory evidence was submitted clearly establishing the Bidder’s desire and intent to be bound by the Bid, such as a signed cover letter. Incomplete or illegible Bids may be rejected.
To facilitate proper delivery and processing, Responses must be delivered in sealed envelopes, boxes or other method of containment. Sealed Bids should be clearly identified on the outside of the package with the following information to the Office of State Procurement at the address below:
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