University of vermont student-athlete handbook 2014-15 Contents



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Athletic Performance
The Student-Athlete Performance program at the University of Vermont is a key component to the overall progress and development of student-athletes. An individualized athlete development program is designed for each student-athlete, focusing on improving biomotor control, mobility, strength, power, acceleration and agility. In addition to enhancing the development and performance of student-athletes, the training also focuses on injury prevention and reconditioning of injured student-athletes.
The Performance philosophy at the University of Vermont is built upon a solid foundation of fundamentals: learning attitude, strong work habits, deep practice of fundamental movement. This philosophy enables individual student-athletes and programs to achieve and sustain excellence.
The Performance program and facilities mandate the following guidelines:


  • Accountability: Student-athletes will be held to assigned, structured groups. The Performance staff and team coaches expect attendance by the student-athletes. Any deviation from the times must be approved by the Performance Coach.

  • Facility Utilization: No student-athlete is allowed to train in the weight room without the supervision of the Performance Coach. A coach or staff member may not admit a student-athlete into the facility without approval from the Performance Coach.

  • Respect the facility: Deviation from the following expectations may result in suspension/dismissal from the facility:

a) Use a professional and safe approach to training;

b) Put all weights and equipment back to their origination;

c) Always use spotters and collars;

d) Only drop weights and bars at Olympic stations;

e) Do not lean weights against the equipment;

f) Proper lifting attire (UVM issued team attire) is required;

g) All trash must be thrown away; and

h) No food, drink, gum or candy allowed in the facility.



  • Listen to the instruction: The coaching is designed to help student-athletes improve their athletic skills and potential. Each student-athlete must pay attention and heed the advice to ensure safety, proper technique and progress with respect to goals.



Equipment Room
Student-athletes will receive equipment for use during practice and competition while representing the University of Vermont. It is the responsibility of the student-athlete not to damage or lose equipment issued by the equipment room staff members.
Equipment Issue

  • Initial Practice

A student-athlete must be cleared to participate by the compliance office and athletic medicine. Each sport team is scheduled for a time to pick up equipment. After a student-athlete is issued materials from the equipment room, the student-athlete is responsible for these items. Exchanges are not to be made between student-athletes, but may be made by the equipment room staff.

  • Daily Practice

Equipment room hours are Monday - Friday, 7:30am - 4:30pm. Practice equipment may be picked up during these hours. Change bags will be left in the team locker rooms unless other arrangements are made by the coaching staff. Special arrangements may be made for early and late practices or weekend activities.

  • Competition

Only a student-athlete certified by the compliance office as eligible for competition will receive equipment issue for competition. A student-athlete may pick up game uniforms and/or equipment one day in advance, and must return the items as soon as possible after the event.
Equipment Repair

A student-athlete must bring any equipment needing repair to the Equipment Room for service during normal hours of operation. If a piece of equipment is damaged, defective and/or not fitting properly, it is the student-athlete’s responsibility to immediately return the item to an equipment room staff member for repair, replacement and/or refitting.


Equipment Return

A student-athlete must return the exact equipment/uniform items that were issued during the year in order to receive credit for a return. Inventory numbers are assigned for each item issued to a student-athlete, and the student-athlete is responsible for that specific item. A student-athlete must return equipment promptly at the end of the season. Please make note of return due dates posted on the team bulletin board in front of the Equipment Area and on the team locker room doors. Equipment not returned by the posted date will be billed to the student-athlete at the replacement cost plus an administrative charge. For example, an initial team jersey in bulk could cost $25, and a replacement jersey could cost $50. Equipment will not be accepted for return once a bill has been generated to the student-athlete.


Team Travel Policy
The University of Vermont is committed to providing safe, comfortable, and appropriate transportation and accommodations to all student-athletes, coaches, and staff. This policy is designed to promote safety and consistency across the Department while also allowing for necessary flexibility to accommodate the varying needs and circumstances of individual sport programs.
I. General Requirement to Utilize University Transportation

All student-athletes are expected to utilize the transportation that is provided by the Athletic Department to and from off campus practices and competitions. In unusual circumstances, a student-athlete may request a waiver from this requirement, which may be obtained in the main Athletics office.


II. Ground Transportation
A. Authorization to drive a UVM Owned, Leased, or Rented Vehicle

All drivers of UVM owned, leased, or rented vehicles must be 21 years old and hold a valid U.S. or Canadian license. All drivers of UVM owned, leased, or rented vehicles must attend UVM Risk Management’s Driver Training and have their motor vehicle record checked BEFORE being authorized to drive. (This can take up to ten working days.) Call X63242 to schedule. Only authorized drivers affiliated with the University of Vermont in the capacity of student, staff or faculty shall be permitted to drive a University owned, leased, or rented vehicle. Use of a University owned, leased, or rented vehicle is restricted to authorized University related activities. Any liability arising out of the personal use of a UVM owned or rented vehicle is the sole responsibility of the driver. UVM will expect the driver’s personal auto insurance to respond in the event of an accident, arising out of personal use.

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B. UVM Driver and Passenger Requirements


  • Driver must be at least 21 years old and in possession of a valid United States, International, or Canadian driver's license at all times when operating a vehicle as a UVM employee, student, or volunteer.

  • Driver shall observe all rules and regulations for safe driving as defined by the State of Vermont Motor Vehicle Department , or by the Department in whose state the vehicle is operated.

  • Safety belts shall be used by all occupants traveling either in a vehicle owned, leased, or rented by UVM or in private vehicles while on University business. Seats should be occupied from front to back.

  • Drinking, possession of intoxicating liquor, illegal drugs in vehicles or driving while under the influence of alcohol or drugs is prohibited.

  • Front passenger should remain awake to help keep the driver alert.

  • Avoid conditions that lead to loss of control - driving while sleepy or inattentive, or driving too fast for road conditions.

  • If the weather is inclement, stop and stay overnight in a safe place. The additional lodging cost is worth avoiding the risk.

  • Do not use a telephone while driving. Stop the vehicle in a safe area to use a cell phone or have a passenger operate it.

  • All off-campus accidents should be reported immediately to the local police department. If an accident occurs on campus, UVM Police Services should be notified. All accidents should also be reported to UVM's Department of Risk Management (x63242) and the Senior Associate Director of Athletics.


C. Student Drivers

Generally a head or assistant coach, or certified athletic trainer will be responsible for driving. However in unusual circumstances authorized students may drive if they meet all of the conditions above and are 21 years of age or older.


D. Use of 12 Passenger Vans

The primary mode of ground transportation for team travel is commercial motorcoach. Use of 12 passenger vans is authorized only for the following Athletic Department activities and is subject to the guidelines below:




  • Ski Team travel to practice and competitions within 200 miles (one-way) from campus. Travel must be completed by 12 midnight.

  • Cross Country/Track and Field travel to practice and competitions within 200 miles (one-way) from campus. Travel must be completed by 12 midnight.

  • Team transportation to and from the Burlington airport or other local (within 10 mile radius of campus) activities.

  • Other in-state team travel with approval from the Senior Associate Director of Athletics.


E. Guidelines for the use of passenger vans

  • All Drivers must be 21 years of age, have attended UVM Risk Management's driver training class, and have had a motor vehicle record check done within the last three years. Drivers need to understand the handling characteristics of vans, especially when fully loaded.

  • Vehicle operators should assure that all their passengers are wearing their seat belts. (The NHTSA indicates that you can reduce your chance of being killed in a rollover by about 75% just by wearing a seat belt.)

  • Evenly load the vehicles and load front first (i.e. empty or remove the back seat).

  • Limit passenger numbers to 10 or less.

  • Luggage should be placed in the rear behind the back seat. Roof loads increase the center of gravity, and hence, the risk of rollover. Roof racks should not be used under any circumstance.

  • Front passengers should remain awake to help keep the driver alert.

  • Avoid conditions that lead to loss of control - driving while sleepy or inattentive, or driving too fast for road conditions.

  • If the weather is inclement, please stop and stay overnight in a safe place. The additional lodging cost is worth avoiding the risk.

  • Never drive under the influence of alcohol or drugs.

  • Avoid extreme panic-like over-steering.

  • Do not use cell phones while driving.


F. Use of Minivans (7 passengers or less):

When the travel party to a practice or competition is seven members or less, minivans may be an appropriate mode of ground transportation. Use of minivans is subject to the following guidelines:




  • One way travel is less than 350 miles.

  • All travel must be completed prior to midnight.

  • All drivers and passengers must follow the UVM Driver and Passenger Requirements in section I. B. of this document.


G. Maintenance of Athletic Department Vehicles

To provide a safe form of transportation, all vehicles approved for Athletic Team

travel should be thoroughly inspected and maintained according to the manufacturer recommendations. Routine maintenance and inspections must be performed by a certified mechanic.
H. Bus Travel

All arrangements for motorcoach travel shall be made through the Travel Coordinator in the Department of Athletics. The Department will utilize only commercial bus companies that meet all applicable laws and safety standards.


III. Air Travel

All air travel shall be on regularly scheduled commercial airlines and arranged through the Travel Coordinator in the Department of Athletics. Requests for charter flights shall be made to the Senior Associate Director of Athletics who will be responsible for working with the Office of Risk Management to evaluate the safety of the potential charter operation.



Athletic Communications

The University of Vermont's Intercollegiate Athletics teams generate a high level of public interest and media attention.  The image of the Department of Athletics affects the reputation of the entire University, and student-athletes play an important role in representing the department.

The Athletic Communications Office is responsible for presenting the best possible image of the institution and its intercollegiate athletics program.  The main focus is to provide accurate, timely and interesting UVM athletics information to the media.  This mission is accomplished by providing pre-game publicity, hometown stories, producing individual sport guides, game programs, and schedule cards.  Interviews and/or press conferences are also conducted through the Athletic Communications Office, for both home and away events.

A student-athlete should assist the Athletic Communications Office in communicating with the media whenever possible.  A student-athlete that chooses to speak with the media must give access to all media outlets, not just one individual or one media entity.  Interviews can be a rewarding experience and should be arranged through the Athletic Communications Office. 

Throughout the academic year, a student-athlete may be asked to speak with the media by the Athletic Communications Office.  The following are hints for dealing with the media:




  • Do not agree to a telephone interview unless it is arranged by the Athletic Communications Office;

  • Do not answer a question if you do not wish to respond to it;

  • Seek counsel with the Athletic Communications Office if uncomfortable with the questions, answers or general tone of the interview;

  • Be prompt, cordial and confident;

  • Organize thoughts before a scheduled interview;

  • Be sure to understand the reporter's question before answering it;
    Never make a comment "off the record;" 

  • Try not to be evasive or to answer "no comment," as it raises suspicions;

  • Do not criticize your teammates or your coaches in the media;

  • Speak in plain English, and keep comments short and to the point; and

  • Always be aware that comments will be made public.

For more information, please visit the UVM Athletic Communications website at www.uvmathletics.com.


Athletic Advisory Board
The Athletic Advisory Board at the University of Vermont serves as an advisory group to the Department of Athletics and the President of the University in matters concerning the intercollegiate athletics program, especially in areas such as academics and student-athlete wellbeing. The membership of the Board consists of faculty, staff, alumni and students.
The Athletic Advisory Board also conducts exit interviews with the senior student-athletes on a yearly basis. The information gathered in these interviews from student-athletes is an important part of the review process and evaluation of the Department of Athletics.
Financial Aid Award
The following information contains excerpts from the 2014-15 NCAA Manual, and explains the rules and regulations associated with a financial aid award.
15.3 Terms and Conditions of Awarding Institutional Financial Aid.
15.3.1 Eligibility of Student-Athletes for Financial Aid. Institutional financial aid may be awarded

for any term during which a student-athlete is in regular attendance as an undergraduate with eligibility remaining under Bylaw 14.2, or as a graduate eligible under Bylaw 14.1.8. (Revised: 10/27/11)



15.3.1.1 Applicable Requirements. A student-athlete must meet applicable NCAA (see Bylaw 14), conference and institutional regulations to be eligible for institutional financial aid (see Bylaws 15.01.5 and 15.01.6). A violation of this bylaw that relates only to a violation of a conference rule shall be considered an institutional violation per Constitution 2.8.1; however, such a violation shall not affect the student-athlete’s eligibility. (Revised: 10/27/06)

15.3.1.2 Withdrawal From Institution. A student-athlete who withdraws from the institution may not receive financial aid during the remainder of the term.

15.3.1.3 Retroactive Financial Aid. Institutional financial aid awarded to an enrolled student-athlete after the first day of classes in any term may not exceed the remaining room and board charges and educational expenses for that term and may not be made retroactive to the beginning of that term.

15.3.1.4 Institutional Financial Aid to Professional Athlete. It is permissible to award institutional financial aid to a student-athlete who is under contract to or currently receiving compensation from a professional sports organization in the same sport. A professional athlete in one sport may represent a member institution in a different sport and may receive institutional financial assistance in the second sport. (Revised: 8/11/98, 4/26/01, 4/27/06 effective 8/1/06, 10/27/11)
15.3.2 Terms of Institutional Financial Aid Award.

15.3.2.1 Physical Condition of Student-Athlete. Financial aid awarded to a prospective student-athlete may not be conditioned on the recipient reporting in satisfactory physical condition. If a student-athlete has been accepted for admission and awarded financial aid, the institution shall be committed for the term of the original award, even if the student-athlete’s physical condition prevents him or her from participating in intercollegiate athletics.

15.3.2.2 Written Statement Requirement. The institutional agency making a financial aid award for a regular academic year or multiple regular academic years shall give the recipient a written statement of the amount, duration, conditions and terms of the award. The chair of the regular committee or other agency for the awarding of financial aid to students generally, or the chair’s official designee, shall sign or electronically authorize (e.g., electronic signature) the written statement. The signature of the athletics director, attesting to the committee’s

award, does not satisfy this requirement. (Revised: 3/10/04, 7/26/12)



15.3.2.3 Hearing Opportunity. The institution’s regular financial aid authority shall notify the student-athlete in writing of the opportunity for a hearing when institutional financial aid based in any degree on athletics ability is to be reduced or canceled during the period of the award, or is reduced or not renewed for the following academic year. The institution shall have established reasonable procedures for promptly hearing such a request and shall not delegate the responsibility for conducting the hearing to the university’s athletics department or its faculty athletics committee. The written notification of the opportunity for a hearing shall include a copy of the institution’s established policies and procedures for conducting the required hearing, including the deadline by which a student-athlete must request such a hearing. (Revised: 1/9/06 effective 8/1/06, 4/3/07, 4/23/08)

15.3.2.3.1 Reduction of a Multiyear Award. A reduction of a multiyear award shall occur if the renewal period is for fewer years than the original agreement, unless the renewal includes the remaining years of the student-athlete’s eligibility in all sports (e.g., five-year period of eligibility) or if the average amount of aid provided per year in the renewal is less than the average amount of aid provided per year in the original

agreement, including any increases during the period of the original award. (Adopted: 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)



15.3.2.3.2 Athletics Department Staff as Member of Committee. An institution’s athletics department staff member may be a member of a committee (other than an athletics department or faculty athletics committee) that conducts hearings related to the nonrenewal or reduction of a student-athlete’s financial aid. Under such circumstances, the athletics department staff member must be a standing member of the committee and may not serve as a member of a committee only for a specific student-athlete’s hearing. (Adopted: 4/3/07)
15.3.3 Period of Institutional Financial Aid Award.

15.3.3.1 Period of Award. If a student’s athletics ability is considered in any degree in awarding financial aid, such aid shall neither be awarded for a period less than one academic year nor for a period that would exceed the student’s five-year period of eligibility (see Bylaws 14.2 and 15.01.5). One-year grants-in-aid shall be awarded (as set forth in the written statement per Bylaw 15.3.2.2) in equal amounts for each term of the academic year.

(Revised: 4/27/06 effective 8/1/06, 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)

15.3.3.1.1 One-Year Period. An institution may award athletically related financial aid to a student-athlete for a period of less than one academic year only under the following circumstances: (Adopted: 4/27/06 effective 8/1/06)

(a) Midyear Enrollment. A student-athlete whose first full-time attendance at the certifying institution during a particular academic year occurs at midyear (e.g., the beginning of the second semester or second or third quarter of an academic year) may receive a financial aid award for the remainder of that academic year. (Revised: 5/9/06)

(b) Final Semester/Quarter. A student-athlete may receive athletically related financial aid for less than one academic year, provided the student is in the final semester or final two quarters of his or her degree program and the institution certifies that the student is carrying (for credit) the courses necessary to complete the degree requirements.

(c) Graduated During Previous Academic Year and Will Exhaust Eligibility During the Following Fall Term. A student-athlete who graduated during the previous academic year (including summer) and will exhaust his or her athletics eligibility during the following fall term may be awarded athletically related financial aid for less than one academic year. (Adopted: 1/15/11 effective 8/1/11)

(d) One-Time Exception. One time during a student-athlete’s enrollment at the certifying institution he or she may be awarded athletics aid for less than a full academic year, provided the student-athlete has been enrolled full time at the certifying institution for at least one regular academic term and has not previously received athletically related financial aid from the certifying institution. (Revised: 5/19/09)

(e) Eligibility Exhausted/Medical Noncounter. A student-athlete who has exhausted eligibility and is exempt from counting (per Bylaw 15.5.1.6) in the institution’s financial aid limit, or a student-athlete who is exempt from counting (per Bylaw 15.5.1.3) due to an injury or illness may receive athletically related financial aid for less than one academic year. If an institution awards aid under this provision, the institutional financial aid agreement shall include specific nonathletically related conditions (e.g., academic requirements) the student-athlete must satisfy in order for the aid to be renewed for the next academic term or terms. If the student-athlete satisfies the specified conditions, the institution shall award financial aid at the same amount for the next term or terms of the academic year. If the student-athlete does not satisfy the specified conditions, he or she must be provided a hearing opportunity per Bylaw 15.3.2.3. (Adopted: 4/24/08 effective 8/1/08)

15.3.3.1.2 Effect of Violation. A violation of Bylaw 15.3.3.1 in which financial aid is awarded for a period of less than one academic year shall be considered an institutional violation per Constitution 2.8.1; however, the prospective student-athlete or student-athlete’s eligibility shall not be affected. (Adopted:

10/29/09)

15.3.3.2 Regular Academic Year vs. Summer Term. An institution may award financial aid to a student-athlete for one or more academic years or, pursuant to the exceptions set forth in Bylaw 15.3.3.1.1, part of one academic year. An institution also may award financial aid for a summer term or summer-orientation period, provided the conditions of Bylaw 15.2.8 have been met. (Revised: 4/27/06 effective 8/1/06, 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)

15.3.3.2.1 Summer Term as Additional Award. It is necessary to make an additional award for a summer term; however, an institution is not required to provide the recipient with a written statement of the amount, duration, conditions or terms of the award. (Revised: 10/27/11 effective 8/1/12, 7/26/12)

15

Financial Aid



15.3.4 Reduction or Cancellation During Period of Award.

15.3.4.1 Increase Permitted. Institutional financial aid may be increased for any reason at any time. (Adopted: 1/11/94, Revised: 2/26/03, 4/23/08, 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)

15.3.4.2 Reduction or Cancellation Permitted. Institutional financial aid based in any degree on athletics ability may be reduced or canceled during the period of the award if the recipient: (Revised: 1/11/94, 1/10/95)

(a) Renders himself or herself ineligible for intercollegiate competition;

(b) Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement (see Bylaw 15.3.4.2.3);

(c) Engages in serious misconduct warranting substantial disciplinary penalty (see Bylaw 15.3.4.2.4); or

(d) Voluntarily (on his or her own initiative) withdraws from a sport at any time for personal reasons; however, the recipient’s financial aid may not be awarded to another student-athlete in the academic term in which the aid was reduced or canceled. A student-athlete’s request for written permission to contact another four-year collegiate institution regarding a possible transfer does not constitute a voluntary withdrawal. (Revised: 1/10/92, 1/11/94, 1/10/95, 1/9/96, 12/13/05, 9/11/07)

15.3.4.2.1 Timing of Reduction or Cancellation. Any reduction or cancellation of aid during the period of the award may occur only after the student-athlete has been provided an opportunity for a hearing per Bylaw 15.3.2.3. (Adopted: 5/15/07, Revised: 4/23/08)

15.3.4.2.2 Nonathletically Related Conditions. An institutional financial aid agreement may include nonathletically related conditions (e.g., compliance with academics policies or standards, compliance with athletics department rules or policies) by which the aid may be reduced or canceled during the period of the award. (Adopted: 4/23/08)

15.3.4.2.3 Fraudulent Misrepresentation. If a student-athlete is awarded institutional financial aid on the basis of declaring intention to participate in a particular sport by signing a letter of intent, application or tender, action on the part of the grantee not to participate (either by not reporting for practice or after making only token appearances as determined by the institution) would constitute fraudulent misrepresentation of information on the grantee’s application, letter of intent or financial aid agreement and would permit the institution to cancel or reduce the financial aid. (Revised: 1/11/94)

15.3.4.2.4 Misconduct. An institution may cancel or reduce the financial aid of a student-athlete who is found to have engaged in misconduct by the university’s regular student disciplinary authority, even if the loss-of-aid requirement does not apply to the student body in general. (Revised: 1/11/94)

15.3.4.2.5 Release of Obligation to Provide Athletically Related Financial Aid—One-Year Award. Before becoming a counter for an academic year pursuant to a one-year grant-in-aid, if a prospective student-athlete or student-athlete is awarded institutional financial aid unrelated to athletics that is of equal or greater value than his or her signed award of athletically related financial aid, the prospective

student-athlete or student-athlete may, on his or her initiative, release the institution of its obligation to provide the athletically related financial aid. (Adopted: 1/15/11 effective 8/1/11, Revised: 10/27/11 effective 8/1/12; awards may be executed before 8/1/12)



15.3.4.3 Reduction or Cancellation Not Permitted. Institutional financial aid based in any degree on athletics ability may not be reduced or canceled during the period of its award: (Adopted: 1/16/93, Revised: 1/11/94, 12/11/07)

(a) On the basis of a student-athlete’s athletics ability, performance or contribution to a team’s success;

(b) Because of an injury, illness, or physical or mental medical condition (except as permitted pursuant to Bylaw 15.3.4.2); or (Revised: 1/14/08)

(c) For any other athletics reason.



15.3.4.3.1 Athletically Related Condition Prohibition. An institution may not set forth an athletically related condition (e.g., financial aid contingent upon specified performance or playing a specific position) that would permit the institution to reduce or cancel the student-athlete’s financial aid during the period of the award if the conditions are not satisfied. (Adopted: 1/16/93, Revised: 1/11/94)

15.3.4.3.2 Decrease Not Permitted. An institution may not decrease a prospective student-athlete’s or a student-athlete’s financial aid from the time the prospective student-athlete or student-athlete signs the financial aid award letter until the conclusion of the period set forth in the financial aid agreement, except under the conditions set forth in Bylaw 15.3.4.2. (Adopted: 1/11/94, Revised: 4/2/03 effective 8/1/03)
15.3.5 Renewals and Nonrenewals.

15.3.5.1 Institutional Obligation. The renewal of institutional financial aid based in any degree on athletics ability shall be made on or before July 1 prior to the academic year in which it is to be effective. The institution shall promptly notify in writing each student-athlete who received an award the previous academic year and who has eligibility remaining in the sport in which financial aid was awarded the previous academic year (under Bylaw 14.2) whether the grant has been renewed or not renewed for the ensuing academic year. Notification of 202

financial aid renewals and nonrenewals must come from the institution’s regular financial aid authority and not from the institution’s athletics department. (Revised: 1/10/95)



15.3.5.2 Reconsideration of Nonrenewal. It is permissible for an institution that has notified a student-athlete that he or she will not be provided institutional financial aid for the next academic year subsequently to award financial aid to that student-athlete.
Summer Athletic Grant-in-Aid Program

The Department of Athletics operates a summer athletic grant-in-aid program with specific guidelines. An application must be completed in order to be considered for summer athletic grant assistance. Applications are available in late March each spring semester. The summer grant-in-aid program is dependent on the availability of financial resources. The guidelines are as follows:


* The award may be granted for one course only (or up to 3 credits if more than one course). Seniors (87 credits and above) may be given special consideration for graduation requirements.

* First year student-athletes are not eligible for summer athletic grant-in-aid awards.

* Per NCAA regulations, summer athletic aid may be awarded only to student-athletes who have received athletic aid during the regular academic year and may not exceed the proportion of that aid.

* The award is applied against tuition for the summer course(s) and is based on the percentage of athletic grant-in-aid during the preceding academic year. For example, a student receiving a 50% athletic scholarship during the academic year may receive up to a 50% payment of tuition as a summer athletic award.

* Award amounts will be finalized after a complete review of applicants and an evaluation of financial resources. Notification of award amount will be e-mailed to the student, and a dollar amount will be posted on the student’s account based on resident status (in-state or out-of-state).

* Student-athletes who receive an award and subsequently withdraw from the course(s) or receive a failing grade must repay 50% of the award as a penalty.

* Student-athletes ineligible for competition per NCAA and/or UVM standards at the end of spring semester are not eligible for funding. Student-athletes with percentage of degree deficiencies ONLY may be considered.

* Summer grants may not be used for web courses without special permission from the athletic administration.

* Student-athletes must be residing in the locale of the institution to receive funding assistance.

* AWARD AMOUNTS WILL BE FINALIZED AFTER A COMPLETE REVIEW OF APPLICANTS AND AN EVALUATION OF FINANCIAL RESOURCES.

* ALL GRANTS ARE SUBJECT TO A FINAL REVIEW OF SPRING SEMESTER GRADES.

Study Abroad Policy

The Department of Athletics administers an athletic grant-in-aid program to benefit student-athletes under the rules and regulations stated in the NCAA Manual, specifically Bylaw 15. While attending the University of Vermont, a student-athlete may choose to explore study abroad options available through the institution. The Department of Athletics appreciates the value of study abroad and its potential educational benefits. However, student-athletes contemplating study abroad should consult with her or his head coach in advance of any final decisions in order to fully understand team and personal impacts/implications of a semester abroad.


Specifically, student-athletes must understand the value the Department places on participation in team training and other activities, contact with UVM coaches, involvement with the strength and conditioning program, and access to Athletic Medicine staff and other Department and University support services. Student-athletes supported by an athletic grant-in-aid are expected to avail themselves of these University resources throughout the full academic year.
From time to time student-athletes may choose to pursue coursework offered through a study abroad program. However, athletic grant-in-aid assistance may not be utilized to fund such coursework. Thus, and in accordance with Bylaw 15.3.4.2 (Reduction or Cancellation Permitted), the Athletic Department will cancel athletic grant-in-aid for the duration of any study abroad coursework.

Employment

Earnings from a student-athlete’s on or off-campus employment that occurs at any time is exempt and is not counted in determining a student-athlete’s full grant-in-aid or in the institution’s financial aid limitations, provided:



  • The student-athlete’s compensation does not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability;

  • The student-athlete is compensated only for work actually performed; and

  • The student-athlete is compensated at a rate commensurate with the going rate in that locality for similar services.

Playing/Practice Season

Information regarding playing and practice season is explained in greater detail in Bylaw 17 of the 2014-15 NCAA Manual

Time Limits

A student-athlete’s participation in countable athletically related activities during the playing season shall be limited to a maximum of four hours per day and 20 hours per week.  Outside of the playing season, a student-athlete may spend no more than eight hours per week in countable athletically related activities.  Consult with your coach or sport supervisor for information about specific playing seasons.

All activities related to a competition day shall count as three hours regardless of the duration of the event.  Practice may not be conducted at any time following competition, except between contests, rounds or events of a multi-day or multi-event competition.

During the playing season, all countable athletically related activities shall be prohibited during one calendar day per week.  Exceptions to this rule are conference and postseason championships. Outside the playing season during the academic year, all countable athletically related activities are prohibited during two calendar days per week.

Countable Athletically Related Activities

Examples of countable athletically related activities include the following:



  • Practice including on-field, floor or court activity, chalk talks, setting up offensive or defensive alignments, activities using equipment related to the sport, review of practice and/or game films;

  • Competition;

  • Required team conditioning activities or weight training;

  • Captain’s practices;

  • Required participation in camps, clinics or workshops; or

  • Visiting the competition site in the sports of cross country, golf and skiing.

Extra Benefits

A student-athlete shall not receive any extra benefits.  An extra benefit is any special arrangement by an institutional employee or a representative of the institution’s athletic interests (alumni or booster) to provide a student-athlete or the student-athlete’s relative or friend a benefit not expressly authorized by the NCAA.  If the benefit is available to the general student population and determined on a basis unrelated to athletics ability, the receipt of the benefit by a student-athlete is permissible.  Examples of extra benefits that are prohibited under NCAA legislation include, but are not limited to:



  • Discounts and/or credits on goods and/or services;

  • Loan of money;

  • Guarantee of bond;

  • Automobile or use of an automobile; or

  • Signing or cosigning a loan.

Violations of the extra benefit rule may result in the loss of eligibility to participate in intercollegiate athletics.  

Complimentary Admissions

An institution may provide up to four complimentary admissions per contest to a student-athlete in the sport in which the individual participates (either practices or competes), regardless of whether the student-athlete competes in the contest.  Complimentary admissions shall be provided only through a pass list for individuals designated by the student-athlete.  These individuals will be asked to show proper identification at the ticket window on the day of the event.  “Hard tickets” will not be issued to the individuals.

According to NCAA regulations, a student-athlete may not receive any form of payment or any item of value for usage of a complimentary admission by individuals.  Also, a NCAA violation occurs if the individuals designated by the student-athlete receive any type of payment or item of value in exchange for the complimentary admission. 

Official Visits/Host Regulations

Acting as a student host for a prospective student-athlete on an official visit is an important service to the University of Vermont.  Appropriate conduct is required of the student host under institutional, conference and NCAA standards.  The student host and the prospective student-athlete must adhere to the rules and regulations of the Department of Athletics and the University of Vermont, as well as any applicable state laws.  The University of Vermont is allowed, under NCAA regulations, to provide the following to a student host entertaining a prospect:



  • A maximum of $40 for each day of the visit to cover all actual costs of entertaining the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletics events.  These funds may not be used to purchase souvenirs or other institutional mementos;

  • A complimentary meal, provided the student host is accompanying the prospect during the prospect’s official visit; and/or

  • A complimentary admission to a campus athletics event, provided the admission is utilized to accompany a prospect to that event during the prospect’s official visit.

If the prospective or enrolled student-athlete violates the rules and regulations, there may be eligibility ramifications based on the violation(s).

Drug Testing/Banned Drugs

Each year a student-athlete signs a drug testing consent form from the NCAA as a requirement to participate in intercollegiate athletics.  By signing this form, the student-athlete is held accountable for all banned drug classes on the list provided by the NCAA, and the student-athlete understands that the list is subject to change.  Specific attention should be directed to the market of over-the-counter nutritional supplements as some of these products may contain banned substances. Student-athletes should direct specific questions about the banned drug list to Athletic Medicine.

Information about UVM institutional drug testing for 2014-15 can be found in the Student-Athlete Code of Conduct included below in this Handbook.

Additional information about drug testing, the risks of dietary supplements, and the NCAA banned drug list may be accessed at the Resource Exchange Center at www.drugfreesport.com/REC password: ncaa1


Grievance Procedures/Bias Incidents
The University of Vermont’s official Equal Opportunity in Education Programs and Activities Policy Statement: “The University of Vermont and State Agricultural College is committed to a policy of equal educational opportunity.  The University therefore prohibits discrimination on the basis of unlawful criteria such as race, color, religion, national or ethnic origin, age, sex, sexual orientation, marital status, disability, or gender identity or expression, as those terms are defined under applicable law, in admitting students to its programs and facilities and in administering its admissions policies, educational policies, scholarship and loan programs, athletic programs, and other institutionally administered programs or activities made available to students at the University.” 
Athletic Grant Non-Renewal/Reduction Appeal Procedures (NCAA bylaw 15.3.2.4)

Upon receiving a written notification of the appeal of an athletic grant non-renewal, reduction or cancellation, a committee shall be convened to review the request. The purpose of this committee will be to review the action and hear statements from both the student and a representative from the Department of Athletics. The committee shall be comprised of representatives from the following offices/departments:


Office of Student Financial Services

Department of Athletics

Faculty/Staff Representative

Student Representative (selected from the Student-Athlete Advisory Council)


The student participating in the hearing has the right to bring an advisor with them to provide moral support. The advisor must be a member of the University community (e.g. student, faculty, or staff), may play no other role in the hearing and cannot speak or otherwise represent their advisees in the hearing. Students who wish to bring an advisor to the hearing must notify the Office of Student Financial Services at least 24 hours in advance of their intent to bring an advisor. Advisors may not be lawyers/attorneys; if the student brings a lawyer/attorney the hearing will be adjourned and the case forwarded to the University General Counsel.
The general format of the hearing will be as follows, the student presents their position to the appeal committee including any relevant documentation. An appropriate Department of Athletics representative will then present the department’s position including any appropriate documentation. The committee will then ask any relevant questions before moving into closed deliberations.
The committee will make a decision as to whether to uphold or reverse the athletic grant non-renewal, reduction or cancellation based upon the information presented by the parties involved. Three of the members of the committee must be in favor of grant reinstatement for the decision of the Department of Athletics to be overturned.
Students will receive a written decision as a result of the hearing. The decision letter will include a summary of the hearing and whatever decision is made by the committee. The decision of the committee is final.
Permission to Contact/One-Time Transfer Exception Appeal Procedures (NCAA bylaw 13.1.1.3.1 and 14.5.5.2.10)

Upon receiving a written notification of the appeal desire from a student, a committee shall be convened to review the request. The purpose of this committee will be to review the action and hear statements from both the student and a representative from the Department of Athletics. The committee shall be comprised of representatives from the following offices/departments:




  • Faculty Athletics Representative (Chair)

  • Athletics Advisory Board Member

  • Nonathletics Faculty/Staff Representative

  • Student Representative (selected from the Student-Athlete Advisory Council)

The student participating in the hearing has the right to bring an advisor with them to provide moral support. The advisor must be a member of the University community (e.g. student, faculty, or staff), may play no other role in the hearing and cannot speak or otherwise represent their advisees in the hearing. Students who wish to bring an advisor to the hearing must notify the chair of the committee at least 24 hours in advance of their intent to bring an advisor. Advisors may not be lawyers/attorneys; if the student brings a lawyer/attorney the hearing will be adjourned and the case forwarded to the University General Counsel.


The general format of the hearing will be as follows, the student presents their position to the appeal committee including any relevant documentation. An appropriate Department of Athletics representative will then present the department's position including any appropriate documentation. The committee will then ask any relevant questions before moving into closed deliberations.
The committee will make a decision as to whether to uphold or reverse the refusal to grant permission to contact and/or the one-time transfer exception based upon the information presented by the parties involved. Three of the members of the committee must be in favor of grant reinstatement for the decision of the Department of Athletics to be overturned.
Students will receive a written decision as a result of the hearing. The decision letter will include a summary of the hearing and whatever decision is made by the committee. The decision of the committee is final.
Other Areas (harassment, hazing, abusive behavior, bias-related)

The University encourages its students to report all perceived discrimination, including sexual and other forms of harassment, hazing, and bias incidents. If the complaint is against another student, the case is referred to the Center for Student Ethics and Standards where the case will be adjudicated according to the student judicial process (incident report, charge, preliminary conference meeting, judicial hearing, appeal). This process is described in the university’s Code of Student Rights and Responsibilities in the UVM Student Planner Student Handbook and carried out under the supervision of the Director of the Center for Student Ethics and Standards.


If the discrimination complaint is against a faculty or staff member, the case is referred to the Office of Affirmative Action and Equal Opportunity (AA/EO). If the situation in the complaint is determined to constitute unlawful discrimination or to be in violation of other university policies, and is directed against a University employee, student, department (or similar unit), or a third-party University affiliate, AA/EO will implement its procedures for handling discrimination complaints. The dispute may be resolved through informal discussion, formal investigation, or mediation, depending on the interest and agreement of both parties to the dispute. This process is described on the AA/EO web site and carried out under the direction of the Executive Director of AA/EO.
University Anonymous Bias-Related Incidents Response Protocol

What should be reported? A reportable incident is one involving harm or damage to person or property, and motivated adversely on account of race, color, religion, ethnicity, gender, sexual orientation, national origin, age, disability, or other status protected against discrimination under the law that occurs on University grounds and facilities.
Who should report bias-related incidents or crimes? A victim or observer of an incident they suspect is bias-related should immediately report it. A University official(s) who learns of an alleged bias-related incident or crime must immediately report it. Police Services makes the determination of what is a bias-related incident or crime.
Where should the bias-related incident or crime be reported? The University community should notify one of the University's notification points which are Police Services (656-3473), Affirmative Action and Equal Opportunity (AA/EO) (656-3368), Residential Life (656-3434) or Center for Cultural Pluralism (656-8833). All employees in these notification points who staff phones are trained to intake complaints.
Amorous Relationships Policy
An ethical and legal responsibility of trust is borne by every relationship between coaches or athletic staff and student-athletes or student employees. This responsibility includes the duty to provide a safe and healthy environment for all student-athletes and student employees, and to serve as role models for young persons. As a result, no amorous relationship – regardless of the perception of consent by one or both participants -- can exist without significant conflicts of interest. In fact, conflicts of interest are intrinsic to amorous relationships between coaches or athletic staff and student-athletes or student employees.
Student-athlete and student employees' respect for and trust in coaches and athletic staff greatly restrict their freedom to reject amorous or sexual advances. The power of coaches and athletic staff to give or withhold benefits further limits the extent to which an amorous or sexual relationship between coaches or athletic staff and student-athletes or student employees can be considered consensual.

Even when the coach or athletic staff member has no direct professional responsibility for a student-athlete or student employee, other student-athletes or student employees may perceive that a student-athlete or student employee who has an amorous relationship with a coach or athletic staff member may receive preferential treatment from the coach or staff member or the coach or staff member's colleagues.


Consequently, the participation of a coaching or athletic staff member in an amorous relationship with a student-athlete or student employee is strictly prohibited. Violation of this policy will result in disciplinary action, up to and including dismissal.
A person who wishes to file a complaint alleging a violation of the Policy should promptly contact the Senior Associate Director of Athletics, who will immediately initiate an investigation of the complaint with the assistance from the Office of Affirmative Action/Equal Opportunity. The Director of Athletics, or his/her designee, may also upon receipt of allegations of Policy violation, initiate an investigation in cooperation with the Office of Affirmative Action/Equal Opportunity. Such investigations shall include interviews with any coaching or athletic staff member accused of Policy violations, at which time they will be given an opportunity to respond to pending allegations.
If investigation demonstrates that a Policy violation has occurred, the coach or staff member will be subject to discipline up to and including dismissal.


Department of Athletics Directory
Student-Athlete Development (Academics, Personal Development, Eligibility/Compliance, Athletic Performance)

Joe Gervais, Director 656-7887

Cathy Rahill, Coordinator 656-7712

Loren Dow, Academic Coordinator 656-5467

Tacy Lincoln, Compliance Coordinator 656-3079

Athletics Dept. Main Office 656-3075

Athletic Medicine 656-7750

Athletic Communications 656-1818

Campus Recreation 656-4483

Equipment Room 656-7679

Financial Aid (Athletics) 656-8940

Ticket Office 656-4410


For a complete directory of Department of Athletics staff members, see http://uvmathletics.com/staff.aspx?


Campus Directory
Academic Support Programs

ACCESS 6-7753

Learning Cooperative 6-4075

TRIO/Project Stay 6-4075

Upward Bound 6-2961

Accounting

Accounts Payable 6-4192

Student Financial Services 6-3170

Student Loan Accounting 6-4345

Athletic Department 6-3075

Bookstore 6-3290

Campus Recreation 6-4483

Campus Tickets (non-athletic) 6-3085

Career Services 6-3450

Cashier’s Office 6-3462

CATcard Service Center 6-4509

Center for Health & Wellbeing 6-0601

Alcohol & Drug Services 6-0784

Athletic Medicine 6-7750

Counseling Center 6-3340

Nutrition Services 6-0603

Sport Psychology 6-0784

Student Health Clinic 6-3350


Dining Services 6-4664

Diversity and Equity Unit

ALANA Student Center 6-3819

Center for Cultural Pluralism 6-8833

LGBTQA Services 6-8637

Women’s Center 6-7892

Student Financial Services 6-0597

Fleming Museum 6-2090

Information 6-3131

International Education Office 6-4296

Library 6-8205

Police Services 6-3473

Emergency 911

Registrar 6-2045

Residential Life 6-3434

Transfer Affairs 6-0867



STUDENT-ATHLETE

CODE OF CONDUCT

2014-15
The Intercollegiate Athletic program at the University of Vermont facilitates the personal growth and education of students through their participation in a comprehensive program of NCAA Division I sports. As an integral part of the University, the Intercollegiate Athletic program actively promotes fair competition, fosters the pursuit of academic and athletic excellence, supports core institutional values of equity and diversity, and provides community enrichment.
The University is proud of the high caliber of its student-athletes. The Intercollegiate Athletic program is committed to the guiding principles of honesty, integrity, respect, ethical conduct, teamwork, and hard work in support of student-athletes in their roles as scholars, athletes, campus leaders, and community members.
The University expects its student-athletes to train and strive for their highest degree of athletic excellence and sportsmanship; to demonstrate academic integrity and accomplishment; and to conduct themselves responsibly as members of the campus and larger community.
Students are expected to meet all requirements of the Department of Athletics, including roles and expectations established by a coach for a team. Coaches have discretion to take reasonable action and to impose sanctions for conduct that demonstrates a student-athlete is unable to participate effectively as a member of a team, but which conduct is not a violation of this Student-Athlete Code of Conduct.


  1. Standards of Conduct

It is a privilege and not a right to be a student-athlete and every student-athlete is expected to conduct him or herself in a manner that exhibits honor and respect to the team, department, University and surrounding community for the duration of his or her tenure as a student-athlete. As a member of the student body at the University of Vermont, each student-athlete must act in accordance with the Code of Student Rights and Responsibilities (www.uvm.edu/policies/student/studentcode.pdf) as published by the institution. In addition, student-athletes are accountable to the following authorities (hereafter referenced as “governing authorities”):




  • Municipal ordinances, and State and federal laws, both civil and criminal (“laws”);

  • National Collegiate Athletic Association (NCAA);

  • America East Conference (AE);

  • Hockey East Association (HEA);

  • Eastern Intercollegiate Ski Association (EISA);

  • University of Vermont (UVM);

  • Department of Athletics;

  • Team Rules

For clarification of the governing authorities, student-athletes should consult with a member of the coaching staff or administration. Violation of any of the standards of conduct encompassed in these authorities may result in discipline as described in Section IV below, as well as civil and/or criminal liability. All documented violations of this Code of Conduct will be reported to UVM’s Center for Student Ethics and Standards (CSES) and may result in further disciplinary action.




Reporting Obligation. Every student-athlete is obligated to report his or her violations of this Code of Conduct to his or her Head Coach or to the Director of Athletics within 24 hours of such violation. This obligation is in effect year-round, including semester and summer breaks.


  1. Definitions





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