2013 Academic Year Exchange Student Application Guidelines

6 Application Documents

Note: All items should be printed single-sided. When submitting two or more pages, bind them with a paper clip in the upper left corner. Do not use a stapler.

1. Applicant Information Form (standard form 1, with color photo attached)

2. Statement of Intent (standard form 2)

Note: Please use standard form 2 as a cover sheet and prepare papers that fulfill the following criteria:

1. 
   State the reasons you want to study in your chosen undergraduate/graduate school.
   
2. 
   Describe any preparations you have made to study in your chosen undergraduate/graduate school.
   
3. 
   Please write your statement of intent in Japanese unless you are applying to the English Track of the School of Global Japanese Studies, the English Track of the Graduate School of Governance Studies, the International Program in Architecture and Urban Design of the Graduate School of Science and Technology, or will be taking classes in English in the School of Business Administration. In those instances, please write this statement in English.
   
4. 
   Your statement should be about 1,000 to 2,000 characters long in Japanese (400–800 words in English).
   
5. 
   Text should be printed horizontally, on one side only, and on A4 paper.
   
6. 
   Include page numbers on each page other than the cover page (centered, written as the current page number/total number of pages). For example, the first page of a two-page statement of intent would read “1/2.”
   
7. 
   Use standard form 2 as your cover page and attach it to the other pages at the upper left corner with a paperclip.
   
8. 
   Applicants to the School of Global Japanese Studies (non-English Track) should submit two statements: one for submission to the School of Global Japanese Studies, and one for submission to the undergraduate school they have selected as an alternative.
   
9. 
   Since this document will be used when evaluating your admission application, be sure to write in detail. You may submit English-language materials as supplemental materials to the statement you write in Japanese.
   

Note: Please use standard form 3 as a cover sheet and prepare papers that fulfill the following criteria:

1. 
   Write an essay in Japanese explaining what you want to study or research at Meiji University.
   
2. 
   Please write your study plan in Japanese unless you are applying to the English Track of the School of Global Japanese Studies, the English Track of the Graduate School of Governance Studies, the International Program in Architecture and Urban Design of the Graduate School of Science and Technology, or will be taking classes in English in the School of Business Administration. In those instances, please write your study plan in English.
   
3. 
   Your study plan should be about 1,000 to 2,000 characters long in Japanese (400–800 words in English; however, the study plan of applicants to the English Track of the Graduate School of Governance Studies and the International Program in Architecture and Urban Design of the Graduate School of Science and Technology should be 1,000 words or more in English).
   
4. 
   Text should be printed horizontally, on one side only, and on A4 size paper.
   
5. 
   Include page numbers on each page other than the cover page (centered, written as the current page number/total number of pages). For example, the first page of a two-page study plan would read “1/2.”
   
6. 
   Use standard form 3 as your cover page and attach it to the other pages at the upper left corner with a paperclip.
   
7. 
   Applicants to the School of Global Japanese Studies (non-English Track) should submit a total of two study plans: one for submission to the School of Global Japanese Studies, and one for submission to the undergraduate school they have selected as an alternative.
   
8. 
   Since this plan will be used when evaluating your admission application, be sure to write in detail. You may submit English-language materials as supplemental materials to the study plan written in Japanese.
   
9. 
   Students applying to the English Track of the School of Global Japanese Studies cannot take classes conducted in Japanese. The classes conducted in English can be found on the following website: www.meiji.ac.jp/nippon/english/englishtrack/pdf/cur_01.pdf
   
10. 
    Applicants to the English Track of the Graduate School of Governance Studies will be assigned an academic advisor by the graduate school, and thus should leave the “Preferred Academic Advisor” field blank.
    

Note: This form does not need to be submitted by applicants to the English Track of the School of Global Japanese Studies, the English Track of the Graduate School of Governance Studies, and the International Program in Architecture and Urban Design of the Graduate School of Science and Technology, or by applicants who will be taking classes in English in the School of Business Administration.

5. Health Report (standard form 5)

6. Statement of Financial Responsibility (standard form 6)

1. 
   A certificate showing your bank balance or a copy of your bankbook.
   
2. 
   Income certificate, bank balance certificate, or a copy of the bankbook of the person responsible for payment (if someone else will be paying the fees).
   
3. 
   Certificates of scholarships received (only required of those who have been awarded a scholarship)
   

8. Application for Certificate of Eligibility (please see p. 17 for detailed instructions on completing this form)

Note: Be sure to submit the electronic data as well via e-mail. Send to: exchange@meiji.ac.jp

9. Document Checklist (standard form 8)

Note: Place this on top of all your other application materials.

(2) Other Items the Applicant Should Prepare

Note: When submitting two or more pages, bind them with a paper clip in the upper left corner. Do not use a stapler.

1. Academic transcript

Note: This may be prepared in either English or Japanese. Submit the most recent version of your transcript, including grades from the most recent academic year (or semester) prior to application.

2. Letter of recommendation

Note: May be prepared in either English or Japanese.

3. Copies of your JLPT Score Report and JLPT Certificate of Proficiency (N1–N4; must be of an exam taken during either the 2011 or 2012 academic year, except for those who have passed the N1 level.)

1. 
   Only required of those who have such a document. Applicants who cannot submit this document must take the Japanese Language Online Test.
   
2. 
   Applicants to the English Track of the School of Global Japanese Studies, the English Track of the Graduate School of Governance Studies, the International Program in Architecture and Urban Design of the Graduate School of Science and Technology, or will be taking classes in English in the School of Business Administration do not need to submit this form.
   

Note: Only required of applicants to the English Track of the School of Global Japanese Studies. However, applicants who have spent three years in high school or three years in college taking regular classes in English do not need to submit a score.

5. A valid official score on the TOEFL^® iBT (76 points or higher), TOEIC^® (710 points or higher), IELTS (5.5 points or higher), or Cambridge ESOL (FCE or higher), from a test or tests taken no earlier than September 2010.
Note: Only required of applicants to the English Track of the Graduate School of Governance Studies and the International Program in Architecture and Urban Design of the Graduate School of Science and Technology. However, applicants who have spent three years in high school or three years in college taking regular classes in English do not need to submit a score.

6. Portfolio

7. Five ID photos (3 cm × 5 cm)

8. Copy of your passport
Submit a copy of the page(s) showing your name, photo, and passport number.
Special Notes regarding Application Materials

(1) The university’s standard forms should be filled in by a computer or by hand using a black ballpoint pen and in block letters. Do not use a pencil.

(2) Be sure to write your name as it appears in your passport.