National Action Plan Worksheet

Action Plan Development

Now use the information from your national worksheet to develop an action plan. An action plan helps you keep track of all activities and helps you review your progress. We have provided an action plan template for your use.

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  Remain in your country group.
  
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  Address the key elements listed below.
  
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  Add additional elements if you wish.
  
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  Work together to develop a PowerPoint presentation that goes with your action plan.
  

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  You will need a calendar for this activity.
  
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  Take 30 minutes for this activity.
  

While completing your action plan, please address the key elements listed below (these activities and general timeframe have been added to the action plan template next page):

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  Identify stakeholders; debrief MOH and NAP (within one month).
  

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  Finalise operational procedures manual (within two months).
  
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  Finalise forms (test forms) (within two months).
  
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  Conduct training of providers and labs (go through case report forms. and data flow, roles and responsibilities within one month of finalising forms and operational manual).
  
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  Talk with statistics office to obtain death records (within two months).
  
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  Check national database to make sure it is set up appropriately.
  
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  Train data entry persons (identify back-up).
  

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  determining budget
  
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  determining final training dates
  
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  selecting the appropriate audience for training
  
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  adapting the training curriculum from existing materials
  
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  organising the training(s) (facility, audiovisual equipment, supplies)
  
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  evaluating the training
  
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  conducting follow-up activities and site visits after the training to reinforce learning.
  

If you have other details you would like to add, please go ahead.

Adding due dates to an action plan helps you establish a realistic schedule. Here’s the sequence of events:

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  list your activities
  
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  put the activities in the order you (or your team) will do them
  
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  add due dates.
  

Why have

due dates?

Having due dates:

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  provides the overall picture for planning your programme
  
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  helps keep your project on schedule
  
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  avoids assigning too many things to one person
  
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  helps you to meet your program goals and objectives
  
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  helps you to remember critical steps so nothing is forgotten in the planning process.
  

due dates

When you are developing due dates, think about:

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  the order of activities
  
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  which activities are dependent on earlier activities
  
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  the overall timeframe for completing the entire activity
  
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  what factors might cause someone to miss a due date, such as existing schedules, commitments, holidays, vacation schedules or any other sources of delay.
  

It is important to remember to include the people who will be involved and who will be responsible for meeting the due dates. If they are involved in the decision-making about key issues, especially deadlines, the team involved will be more likely to meet those deadlines. Everyone involved should receive a copy of the agreed to action plan.

template

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  You may use the template or any other format you desire.
  
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  Use the notes and discussion you had when you filled out your worksheet.
  
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  Change the order of the activities or add additional activities.
  
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  Check your calendar to assign realistic due dates for each activity. Some ‘suggested’ timeframes have been added to the activities. You may change those if you wish.
  

Your

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  Develop your presentation as you complete the action plan or after it is done.
  
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  Choose a member of your team to present the action plan presentation to the group.
  
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  The facilitators have a slide master, or you may use one of your own.
  

National Action Plan: (Your Country and Title of the Plan)

Appendix F, Regional Surveillance Indicators and Data

Indicators

Proportion of reporting sites and countries that submit weekly syndromic reports Number of reporting sites reporting on time / Total number of reporting sites Number of countries reporting on time / Total number of countries Number of countries reporting / Total number of countries

Proportion of reporting sites and countries that submit four weekly disease reports Number of reporting sites reporting on time / Total number of reporting sites Number of countries reporting on time / Total number of countries Number of countries reporting / Total number of countries

Proportion of countries that submit HIV, AIDS and STIs reports annually Number of countries reporting on time / Total number of countries Number of countries reporting / Total number of countries

Proportion of countries that submit leprosy reports annually Number of countries reporting on time / Total number of countries Number of countries reporting / Total number of countries

Proportion of countries that submit TB reports quarterly Number of countries reporting on time / Total number of countries Number of countries reporting / Total number of countries

Data

Number of cases reported by syndrome by country weekly

Number of positive communicable disease tests by syndrome and pathogen weekly

Number of age and sex specific cases reported by disease by country every quarter

Analysis of cases reported by specific diseases (e.g. HIV, AIDS, STIs, leprosy) by country annually

Number of outbreaks investigated and reported annually

INDICATOR GOALS:

>90% of countries reporting on time and completely by January 2008.

As systems are being revised, the interim goals are:

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  > 65% of countries reporting on time and completely by January 2006
  
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  > 80% of countries reporting on time and completely by January 2007
  

Appendix G, Regional Reporting Requirements HIV/AIDS and STI

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  HIV, AIDS and selected STIs shall be reported to CAREC on a quarterly basis using CAREC forms.
  

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  CAREC has provided case definitions for HIV, AIDS and the STIs.
  

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  Transmit reports to CAREC no later than one month after the end of each quarter.
  

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  Complete an annual HIV/AIDS report using the CAREC standard report template. Submit it by the end of the first quarter of the following year.
  

1 SAC membership includes Ministers of Health from CAREC member countries and representatives from PAHO, CARICOM, other regional health institutions, regional universities, London School of Hygiene and Tropical Medicine, US CDC and Health Canada.

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