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Meeting with SLIEPA

Name	Designation
Raymond K. Gbekie	Director of Investment Promotion, SLIEPA
Henry Kamara	Director of Export Development, SLIEPA
Henry Fofonah	Export officer, SLIEPA

Courtesy Call on MAFFS

Name	Designation
Hon. Alie Badara Mansaray	Acting Minister
Francis A.R. Sankoh	Director General
Edward Kargbo	Permanent Secretary

Courtesy Call on Trade and Industry

Name	Designation
Hon. Richard Konteh	Minister
Ahmed Aker Ahmed	Chief Director and Professional Head
James Dumbuya	Director Standards Bureau
Henry Fofanah	Export Officer, SLIEPA

Meeting at Njala University

Name	Designation
Dr Andrew	Deputy Vice Chancellor

Meeting with SLARI

Name	Designation
Dr A. Dixon	Director General
Dr Boku
Dr Fofanah
Dr Charles Dixon
Dr Sydney D Johnson
Dr Ben Jalloh

Annex 2: Status of Actions Agreed by Previous Mission

	Action Description	Timeframe	Responsible Entity/Official	Comments
1	Prepare a comprehensive action plan for rehabilitation of 500km of feeder roads under the AF facility to guide the conduct of pre-contract activities		PCU	Done
2	Provide (on time) planting materials to farmer groups for multiplication,	by July 19, 2011	SLARI	done
3	Complete the seed policy to provide guidance for the maintenance of community seed bank		MAFFS	done
4	Provide logistical support for the extension workers to oversee post planting activities and provide extension support to farmer groups		PCU/MAFFS	Not done
5	Develop a strategy and guidelines for the distribution of seeds and planting materials		PCU/SLARI	done
6	Open up the matching grant support to individuals/enterprises, who have an on-going processing capacity, providing employment to not less than 5 people and operating in a location of more than 10km radius of district councils		PCU	Not done
7	Discuss with IITA to provide specialized technical Assistance on cassava processing		PCU	Done
8	Review the requests for cassava processing machinery and make appropriate recommendations on the type and capacity of equipment for the intended processing system for the FBOs		IITA	Done
9	Provide a standardized equipment list for the processing of various cassava products such as gari, starch and flour	July 30, 2010	IITA	Done
10	Ensure that structures housing the processing equipments are appropriately designed to minimize the cost and as well as provide hygienic environment		PCU	On-going
11	Form a core training group, in each district to provide hands-on training for the members of the cocoa coops			Not done
12	Produce educational materials such as posters showing good processing methods to enhance the training of the farmers		PCU	Not done
13	Enactment of Food Safety Standards and Phytosanitary and Pest Control Bills to facilitate the export of quality products from the country		Parliament	Not done
14	Review the legal, institutional, structural and capacity issues of FBOs in Sierra Leone		PCU/MAFFS/MTI	Not done
15	Review all on-going road contracts and submit a comprehensive report to the Bank	July 30, 2010	SLRA/PCU	done
16	Properly document all social and environmental issues: the types, people affected, consultations made and agreements reached to resolved the issues		Local Councils	done

Annex 3: Safeguards Report

Land Acquisition
The project activities as visited by the mission indicate no impacts that would warrant the development of Resettlement Action Plans (RAPs) or Environmental and Social Management Plans (ESMPs). All the groups exhibited proper land acquisition through different kinds of agreements and negotiations which have been documented and copies kept by the FBOs, the land owners and the PCU. It was clear that the group members know that the land had been acquired in the name of the group and not in the name of an individual member. The project indicated that construction of stores for cocoa are yet to start but lands have been secured. The project has to confirm to the mission how the lands were acquired and whether the acquisition on the construction of new markets, the Councils have started acquiring lands for the purpose. Some of the councils have had negotiations with land owners and are in the process of completing these. Others have developed and signed what they call indemnity documents with land owners.
Waste Disposal, Safety and Cleanliness
On disposal of waste from processing activities, mainly cassava and rice, the strategy being adopted by the various groups seem adequate at this point since production has just started. Strategies being adopted currently include use for animal feed (piggery and poultry) and manure. Some of the groups also dig and burry the cassava peels. However, once the machines start operating at full capacity, there will be issues with waste management at district levels.
Construction under the 2^nd phase have taken specific environmental safeguards actions including design changes which allow for more natural light, proper ventilation, safety and access for the physically challenged. According to the PCU, Communities and FBOs were also alerted of the building code which should be taken into consideration during construction.
Machines and environment for operations clean and relatively safe in some areas, but other areas need to pay attention to environmental cleanliness and safety and not to allow children to get close to the operating machines. Districts have plans for utilizing the waste as animal feed and manure whilst others bury the cassava peels.
Feeder Roads Assessment
For feeder roads, all assessments currently on going for the 2^nd phase are to ensure that environmental and social impacts concerns are properly documented as part of assessment report. This will ensure that all potential safeguards issues will be identified upfront for necessary actions to be taken.

Environmental Sanitation Bye-Laws
Some Districts have initiated development of bye-laws on waste management and other environmental management issues and would, hopefully help in the long term. Other districts have drafts of such bye laws and working with the EPA to finalize these. It is expected that these would help address the waste management issues in the longer term when the machines start operating at full capacities.
Grievance Redress Mechanism (GRM)
The GRM which was launched during the last mission is yet to be operationalized. The PCU is developing handbook that will simplify the process and enhance understanding. The drafts are yet to be shared with the Bank for review. Once completed, it will be used as a sensitization tool at the national, district and chiefdom levels. It is expected that the councils will use it not only for this project but for others as well to ensure its comprehensive use. 2 districts and members in the council could recall the launch of the GRM and expect to see it operationalized. There is eagerness on the part of councils to use this.
Recommendations
The mission recommends the following:

Continuous monitoring of land related issues especially for the construction of Markets which will be bigger than what is required by the FBOs and therefore likely to result in some impacts.

The Feeder road assessment should include both social and environmental impact assessment as part of the reports. Assessment report without information on potential social and environmental impacts should be considered incomplete.

All Engineers/contractors should have copies of the safeguards documents and PCU should have meeting with all including participating Districts to ensure they are conversant with the guidance from the RPF and ESMF and take needed actions to address any potential impacts.

PCU should follow up with District Councils on their waste disposal policies and give any form of support that will be beneficial to the project in the long run.

Continuous visit by the project team should include a District Health officer to check on waste disposal, cleanliness and ensure safety of processed products especially gari and cassava dough.

Annex 4: Updated Results Matrix

Expected Outcomes	Outcome Indicators	Baseline Data	Status of Indicators as of October 31, 2011
Project Development Objective: is to increase production of selected agricultural commodities by 20 percent and sales by 10 percent through efficiencies along the value chain for targeted beneficiaries.			Production data will be determined at the completion of the next harvest season, since farms cultivated with improved planting materials are only now being harvested in the case of rice. Cassava takes a little longer to mature for harvest. Processing of rice and cassava has commenced in some districts, though at a relatively small scale. Effective processing of these crops is expected by first quarter 2012. In the cocoa subsector, a total of 329 mt of quality cocoa have been expected by cocoa farmers who have been supported to form cooperatives.
Component A: More efficient domestic agricultural markets	1.1 Time taken to transport goods to the nearest market reduced by 20% after rehabilitation of feeder roads	Average time taken in the North =5hr; East =3hrs; South= 3hrs, West= 1hr.	Rehabilitation of 468km of feeder roads leading to Core Production Areas is now at completion stage for about 90% of the awarded contracts. Traveling time taken will be determined on completion of survey to determine the gains made in terms of travelling times.
	1.2 Real farm gate prices increases by at least 10% for the selected value chain of targeted beneficiaries	Cassava =25,000 Le/ 50kg bag, Rice Le60,000/ 50kg, Cocoa 474,000 / 50kg	MOU signed with community radio for the dissemination of domestic market prices to update producer about current prices of their produce. This is expected to increase demand and therefore increase farm gate prices. Price for rice has increased from Le60,000/50kg to 165,000/50kg which is about 175% increase; Cassava per Kg has increased by 80% and Current price of cocoa has dropped to Le 341,000/50 Kg.
	1.3 Producers confirm supply and contractual agreements with selected marketers/processors for selected value chains of targeted beneficiaries	0	71 of the 75 approved FBOs which is about 95% have gone into contractual agreement with marketers for rice, cassava and cocoa. The cocoa cooperatives formed by farmers with the support of the project, have established marketing linkages with reputable foreign import firms.
	1.4 At least 1000 micro/subprojects financed and successfully implemented	0	75 subprojects funded under phase 1 of the MGF are now complete. In addition, of the 161 subprojects approved for funding by DICs in the second phase, 84 are currently constructing rice processing facilities in 12 districts, with about 80% of these complete already.
	1.5 At least one market infrastructure completed in each district	0	The procurement process for all reviewed market proposals have commenced, and construction of all the markets are expected to be complete before the end of the project.
Component B: More efficient marketing of agricultural exports	2.1 Cultivated land under the selected value chain increases by 10% at the end of the project period for targeted beneficiaries	Cassava= 70 acre, Rice=115	A total of 219 acres of land has been put under cultivation of improved planting materials for cassava. An additional 126 acres have been cultivated with improved rice planting materials.
	2.2 Value of export of selected value chain commodities increased by 10%	Cocoa = 142 mt for project supported co-operatives	An additional 187.5 mt of quality cocoa has been exported so far in this marketing season. This figure is expected to increase as season goes forward.
Component C: Effective Farmer Based Organization and Improved Technology	3.1 Beneficiary FBOs are run effectively for their members	0	All FBOs have undergone the project-sponsored management training. In addition, Processing and marketing manuals have been distributed to the 75 FBOs to guide them in processing and marketing of their produce. These manuals would be extended to the 84 rice processing FBOs who are currently being supported to construct processing facilities.
	3.2 FBOs maintains records of membership dues, production levels, assets records	0	100% of FBOs maintain records of membership dues. Only 35% keep production records and assets records.
	3.3 Improved planting materials made available to 50% of targeted beneficiaries for the selected value chains	0	SLARI has supplied improved cassava, cocoa and rice seed to FBOs that the project is presently supporting. This facility is extended to all FBOs supported under the project.
Component D: Project Management and Results Monitoring	4.1 Development of seed, fertilizer and pesticide laws and regulation	0	The project has supported Sierra Leone Standards Bureau to develop Phytosanitary and Pest Control Bill, 2010. But these are yet to be ratified by Parliament.
	4.2 Harmonization of policies and regulations governing the formation and regularization of FBOs	0	Procurement process for the conduct of this study has only now commenced.
	4.3 Beneficiary scorecards report satisfaction with project	0	Beneficiary Assessment Study shows beneficiary satisfaction with the implementation of the Project.
	4.4 Community awareness of matching grant	0	Project is supporting awareness programs by radio and public fora in all 13 districts

1 Annex 1. List of members of the team and people met

Directory: curated
curated -> Concept stage
curated -> Concept stage
curated -> Republic of Côte d'Ivoire Urbanization Review
curated -> Report No: aus11011 Central America
curated -> Report No. 94474-pk fiscal Disaster Risk Assessment Options for Consideration
curated -> Environmental and Social Management Framework for the Costa Rica Telecommunications Sector Modernization Project
curated -> Environment Impact Assessment For Jiangxi Shangrao Sanqingshan Airport Beijing Guohuantiandi Environmental Technology Development Center. Ltd. Oct. 2012 Content
curated -> Growth through Innovation An Industrial Strategy for Shanghai By Shahid Yusuf Kaoru Nabeshima April 22nd, 2009
curated -> Report No: 70178. People's Republic of China

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