Annex 4 workshop report and programme : Annual Project Planning

Project partners of the “Improvement of banana for smallholder farmers in the Great Lakes Region of Africa” project and their work package collaborators including project related PhD fellows. (Local MSc students and technical staff are also welcome during the launching day).

Members of the Scientific Advisory Group (SAG).
Objectives of the workshop

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  Present, reflect and assess achievements of the first 18 months of the project in relation to the Results Framework and Results Tracker.
  
• 
  Identify weaknesses and areas for strengthening within the project.
  
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  Strengthen team collaboration within and among the 5 work packages.
  
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  Determine clear projection for the coming 12 months.
  
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  Provide information to the Steering Committee (SC) to assess progress and direction.
  
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  Facilitate interaction between SAG, SC and project staff.
  

WP leaders – to use the annual report style/format for WP presentation.

Partners to provide details of any additional outputs/students/connections/communication to be included and presented during morning feedback or programme

DAY 2: Tuesday 3^rd May

Time	Topic	Responsible
8.00-8.30	Transport to NM-AIST	Scola
8.30-8.40	Update and report back from Day 1	Danny Coyne
8.40-8.50	Briefing: What should be discussed during WP meetings?	Rony Swennen
8.50-9.00	Update on contracts Financial reporting Technical reporting Communication internally – externally	Danny Coyne
9.00-9.15	Updating results framework tracker	Danny / Rony
9.15-10.30	Work package meetings in parallel: discussion of progress and collaboration WP1 (room TBD) WP2 (room TBD) WP3 (room TBD) WP4 (room TBD) WP5 (room TBD)	WP leaders SAG members to sit in respective WP meeting WP leaders to appoint rapporteur
10.30-11.00	Coffee break
11.00-12.30	WP planning discussions continued Taking into consideration meetings between WP’s	WP leaders
12.30-14.00	Lunch	NM-AIST
14.00-17.00	Field Visit: Visit to NM-AIST facilities and local banana brewery	Scola
Comments'>19.30	BBQ Dinner	TAPA Safari

Comments

WP discussions/planning need to consider:

Milestones of framework:

• 
  Reporting
  
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  Delay: how to handle
  
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  Any change of the planned framework
  
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  Are WP supporting each other?
  
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  How is a WP operating between meetings?
  
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  Communication within WPs
  
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  Interaction with SAG
  

• 
  absent SAG members and Jim Lorenzen to connect on skype during WP reporting
  
• 
  interactions between individuals and the SC and SAG members encouraged where and when suitable
  
• 
  SAG and SC to discuss together over lunch
  

All participants to ensure they are aware of their transfer times for the airport