Annex 4 workshop report and programme : Annual Project Planning



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Journalists - to be invited by Patricia-NARO







PRINT




1

New Vision  - Gerald Tenywa

gtenywa@newvision.co.ug

2

Daily Monitor - TBD








RADIO




1

CBS




2

Bukedde FM







TV




1

UBC

Grace Kyomugisha (and a camera person)







2

. NTV - TBD





3

Bukedde TV




4

NBS - TyabaSsettumbaAbubakar

tyabakar@gmail.com

tsetumba@alwaysnbs.tv






On the field day, we shall invite 3 journalists




1

New Vision – Gerald Tenywa

gtenywa@newvision.co.ug

2

UBC - Grace (and her camera person)




3







Practical information

ARRIVAL AT THE AIRPORT

An airport assistant from East African Hotel will be waiting for you outside carrying a sign with the inscription IITA. Please look for him/her. In the unlikely event that you don’t see the assistant at the airport, please call directly to Irene Sisamo (+255758904973) who is coordinating transportation service at East African hotel or call Miss Scola Ponera (+255682991550).

In most cases visas for Tanzania can be purchased on arrival in Tanzania. Each traveler needs to check and is responsible for their own situation however.

Yellow fever vaccination is essential for travelers to Tanzania; please ensure you travel with your vaccination card.
ACCOMODATION

You will stay at East African Hotel (www.eastafricanhotels.com) P.O Box 13285, Arusha, Tanzania, +255 27 254 5302. This is a nice hotel which is located on Old Moshi Road, just 1 km from the city of Arusha. All the rooms have WIFI wireless Internet. A small swimming pool is available at the hotel and can be used at no charge.

Breakfast will be served from 06:00 hrs.
CHARGES

Individuals and project partners with own contracts are responsible for their own costs.

SAG and SC: costs are covered

Accommodation B&B: $75 USD.

Late check-out: After 13.00 to 17.00 the charge is 50%. After 17.00 the charge is 100%.

(Late ‘out-checkers’ may consider to take the last shower in a room of a colleague).

All ‘additional’ (extra) costs at the hotel are the responsibility of the individual. Please ensure that all your extra bills are settled before you depart (i.e. laundry, phone calls, drinks etc.).
VENUE

The meeting will be held at Nelson Mandela Institution of Science and Technology (www.nm-aist.ac.tz), which is a 20 minute drive from East African Hotel. There will be two coaster buses for transportation from the hotel to the venue and back. The bus will leave outside the hotel at 7:45am


CURRENCY

The currency in Tanzania is Tanzania shillings (TZS)

1USD = 2185 TZS
USD bills as well as major credit cards are widely accepted in Tanzania.
MEALS

Breakfast is included in hotel rate. Group lunch and two coffee breaks will be served during the meetings. Official dinner is organized for Tuesday and Wednesday evenings, and cocktails on Monday. Participants are responsible for other evenings.


Please inform us if you have any special dietary requirements.
EXPENSES

For SC and SAG members additional costs will be reimbursed against receipts. Please collect receipts for all taxis and out of pocket expenses to ease the process. Expenses and ticket refund can be collected on Monday 2nd during the coffee break.


TIME ZONE

Arusha is 3 hours ahead of Greenwich Mean Time (GMT).


POWER SUPPLY

Electric power in Arusha is 220 – 240 volts and the socket types are Type G & D:








Type G

Type D


CLIMATE

The average maximum daytime temperature in Arusha in May is warm 26°C (79°F).


SOCIAL EVENTS

  • On Sunday 1st May, there will be welcome drinks and delicious snacks available. There will be an open dinner.

  • Monday 2nd May: Official Welcome cocktail is scheduled to take place at the East African Hotel at 19:00 hrs.

  • Tuesday 3rd May: BBQ dinner party is scheduled to take place at TAPA Safari at 19:30 hrs. Transportation has been arranged leaving the hotel at 19:00hrs

  • Wednesday 4th May: Closing dinner is scheduled at 19:30 hrs at African Tulip hotel. Transportation has been arranged leaving the hotel at 19:00 hrs. Please be punctual.


HEALTH NOTES

We recommend that you drink bottled water while in Arusha.


If you are taking any medicine, do not forget to bring them with you.

TRANSPORTATION TO THE AIRPORT

We need your flight information in order to arrange transportation to the airport. East African Hotel is about 45 minutes to one hour from the airport and you are advised to be at the airport at least 3 hours before flight departure. Therefore, transportation will be arranged to depart from the hotel 4 hours before your flight time.



Tourist information

For tour safari please contact direct one of the below recommended tour companies:



  1. TOMODACHI TOURS AND SAFARIS

Contact person: Joseph Mwema

Managing Director

Mobile: +255754037765 or +255787037765

Email: safaris@totdachissafaris.com

Info.totdachisafaris@gmail.com


  1. MAASAI WONDERINGS

Contact person: Fabian Sebastian

General Manager

Mobile: +255732930833 or +255767225551

Email: gm@maasaiwonderings.com



OTHER ASSISTANCE

We will have a secretariat at the meeting venue and if you need any help with photocopying or printing, just let us know.



Important telephone contacts for any emergency:
Danny Coyne: + 254 714782436; D.Coyne@cgiar.org
Scola Ponera: + 255682991550; S.Ponera@cgiar.org

We wish you a very pleasant stay!

1 This number of diploids is what is available between NARO and IITA.

2 Contact details of Agshare Today: Sandy Williams (s.e.williams@agshare.today) and Jim Weale (j.c.weale@agshare.today).


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