Ccad ecosystems and Protected Areas Monitoring Database Manual Edition 4 Dr. Ir. Daan Vreugdenhil Alain K. Meyrat, msc. Paul R. House, Phd ing. Rubén D. Mateus María Stapf, msc Dr. Juan J. Castillo Lcda. Carmen Linarte


Window 2: Entry Forms Switchboard



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Window 2: Entry Forms Switchboard


The Entry Forms Switchboard gives you navigation buttons to open any of the following data entry forms:

Switchboard:

A click will return you to the previous page from where you can close the programme.

Full Ecosystem Form:

A click opens the form to enter detailed ecosystem data. This form is primarily used to enter data of a relevé.

Fast Ecosystem Form:

A click opens the form to enter less detailed ecosystem data and it is meant for recording of individual species or faunal information.

Taxa Data Form:

A click opens the form to enter information on individual species. It is related to any of the previous forms.

Aquatic Data Form:

A click opens the form to enter detailed information on water data.

Soil Data Form:

A click opens the form to enter detailed information on soil profiles.

Human Activities Form:

A click opens the form to enter information on human activities observed in the field, such as visitation, new agricultural activities, hunting.

Various:

A click opens a switch board with forms to enter information on photos taken and on the field observer. It also has a function to aid queries.

To move around in data enter forms, use the tab key to move foreword, or use Shift Tab to move back. It has been designed to automatically lead you through each individual dbfield in a logical order. When you type any character, you will always start at the first left-hand position.


Consistent registration is important for database analysis. Therefore, many dbfields have been designed to allow for only specific data, which can be Arabic numbers (referred to as “ n “) or Roman letters (referred to as “ a “). Each letter stands for a position in the database. In the case of a compulsory number lower, than the required number of positions, start out with a “ 0 “. (e.g. if the required positions are nnn and your observation is 12, then fill out 012).
When finished, click “file” and “save” from the menu bar and close the form by clicking the second level cross (not the MS Access application). This will bring you back to the main switchboard. On the main switchboard, click “close application”. This will automatically save your database and close it. You may now close “MS Access”.
You will find that your database file may grow to a considerable size. When you need to send your data, there are two processes you may apply to shrink the size of your file and which may both be used for maximum results. The first is within the database. Go into Tools, open Database Utilities and press Compact Database. There is no need to safe after this operation. Then you compress your file in WINZIP.




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