Council on archives international records management trust
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- Syracuse University, School of Information Studies
- University of Toronto, Faculty of Information Studies
- Playing for Keeps, Canberra, 1995
- Digital Longevity Project (Netherlands)
- Indiana University Electronic Records Project
- Records Continuum Research Group (Monash University)
- Workflow Management Coalition
Web-based InformationActivities undertaken by the following institutions, as well as information on specific conferences or projects related to electronic records, are described on the websites identified below. Research InstitutionsMonash University, School of Information Management and Systemshttp://dlar.fcit.monash.edu.au/ Syracuse University, School of Information Studieshttp://istweb.syr.edu/~mcclure/ University of British Columbia, School of Library, Archival and Information Studieshttp://www.slais.ubc.ca/ University of Pittsburgh, School of Information Scienceshttp://www2.sis.pitt.edu/ University of Toronto, Faculty of Information Studieshttp://www.fis.utoronto.ca ConferencesDLM Forum on Electronic Records (Europe), 1996, 1997http://www2.echo.lu/dlm/en/home.html Electronic Records Conference, University of Michigan, 1996http://www.si.umich.edu/e recs/ Playing for Keeps, Canberra, 1995http://www.naa.gov.au/govserv/techpub/keeps/contents.html The Official Version A National Summit on Legal Information in Digital Form, Toronto, 1997http://www.callacbd.ca Working Meeting on Electronic Records, University of Pittsburgh, 1997http://www.sis.pitt.edu/~cerar/er mtg97.html ProjectsDigital Longevity Project (Netherlands)http://www.archief.nl/digilong/ Dublin Core Metadata Initiativehttp://purl.oclc.org/dc/ Federal Task Force on Digitization (Canada)http://www.nrc.ca/dtf gtn/ Fast Track Guidance Development Project (US National Archives and Records Administration)http://www.nara.gov/records/fasttrak/fthome.html Indiana University Electronic Records Projecthttp://www.indiana.edu/~libarche/index.html Information Management Forum (Canadian federal government)http://www.imforumgi.gc.ca/menu_e.html InterPAREShttp://www.interpares.org/forums/researchers/ Knowledge Management Consortiumhttp://www.km.org/ Records Continuum Research Group (Monash University)http://www.sims.monash.edu.au/rcrg/ University of British Columbia, The Preservation of the Integrity of Electronic Recordshttp://www.slais.ubc.ca/users/duranti/intro.htm The University of Pittsburgh, Functional Requirements for Evidence in Record Keepinghttp://www.lis.pitt.edu/~nhprc/ Workflow Management Coalitionhttp://www.aiai.ed.ac.uk/project/wfmc/ Activity 34 Check your institution’s library or resource centre. What books or other resources do you have about electronic records management? Are any of the publications listed above available in your institution? If so, examine two or three of them and assess their currency and value to your institution. If not, identify two or three publications you think would be most useful to help develop or expand your library. Devise a plan outlining how you could realistically obtain copies of these. SummaryThis lesson has provided an overview of the entire module, Managing Electronic Records. This lesson has then discussed how to establish priorities for put into place the foundations for an electronic records management programme. These include: Priority 1: establish a plan Priority 2: assign responsibility for record keeping Priority 3: revise legislation Priority 4: identify existing and planned systems Priority 5: assign adequate resources Priority 6: co-ordinate systems Priority 7: develop strategies Priority 8: contribute to the design of systems Priority 9: provide training The lesson then outlined ways to find out more information or get help with records issues. The lesson concluded with a discussion of valuable information resources relevant to electronic records management.
Study Questions
Activities: CommentsActivity 32 Every institution will find itself at a different stage of development in terms of electronic records management. Similarly, every person will have a different level of knowledge of electronic issues. It is important to undertake policy and planning activities, and to ensure adequate resources are available, before committing to ongoing electronic records management activities. Activity 33 If resources are limited, it is wise to communicate with international organisations first, as they often obtain and filter information from national or regional associations. Thus valuable information is passed on to your organisation through the international group, which can save resources for all. It is also advisable to focus on records and archives management information before obtaining specialised publications or information. Activity 34 As mentioned in relation to the earlier activity, it is important to begin with general information and ensure you have a good resource library of introductory and overview publications before developing a more specialised library. 1 Bit-mapped graphics refers to hardware and software that represent graphic images as bit maps. Bit maps are a representation, consisting of rows and columns of dots, of a graphics image in computer memory. They are often known as raster graphics. 2 Vector graphics (or object-oriented graphics) are images that are represented as mathematical formulas that define all the shapes in the image. They are more flexible than bit-mapped graphics because they look the same even when you scale them to different sizes, whereas bit-mapped images become ragged when you shrink or enlarge them. 3 Acronym for the American National Standards Institute. Founded in 1918, ANSI is a voluntary organisation composed of over 1,300 members that creates standards for the computer industry. 4 Now known at ITU. 5 A character set is a defined list of characters recognised by the computer hardware and software. 6 A query language is a specialised language for requesting information from a database. For example, the query (SELECT ALL WHERE age > 30 AND name = “Smith”) requests all records in which the Name-field is “Smith” and the Age field has a value greater than 30. 7 Sequential access refers to reading or writing data records in sequential order, that is, one record after the other. To read record 10, you would first need to read records 1 through 9. This differs from random access in which you can read and write records in any order. 8 Encryption is the translation of data into a secret code. To read an encrypted file, you must have access to a secret key or password that enables you to decrypt it. Unencrypted data is called plain text; encrypted data is referred to as cipher text. There are two types of encryption: asymmetric (public-key encryption) and symmetric. Public-key cryptology utilises two keys – a public key to encrypt messages and a private key decrypt them. Public-key encryption can be distributed in a non-secure way and the private key is never transmitted. Symmetric-key cryptography is an encryption system in which the sender and receiver of a message share a single, common key that is used to encrypt and decrypt the message. The drawback is that the two parties must somehow exchange the key in a secure way. 9 An algorithm is a formula or set of steps for solving a particular problem. To be an algorithm, a set of rules must be unambiguous and have a clear stopping point. Algorithms are used every day. For example, a recipe for baking a cake is an algorithm. Most computer programs consist of algorithms. 10 A password or table needed to decipher encoded data. 11 A de facto standard is a format, language or protocol that has become a standard not because it has been approved by a standards organisation but because it is widely used and recognised by the industry as being standard. Directory: documents -> educ training -> public sector rec documents -> Concept stage documents -> The great global switch-off documents -> Nonprofit grant application documents -> The Truth about the Rwandan Genocide documents -> Annual InStructional unit plan documents -> Chaos equipment included public sector rec -> Council on archives international records management trust Download 0.83 Mb. Share with your friends:
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