Data Processing Cycle dpc
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CPAR-85-1ST-PREBOARDS-MAS
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- Enterprise Resource Planning
- Accounting Information System
| 4. Information Output
a. Soft copy- output displayed on a screen b. Hard copy- output is printed on paper Information is usually presented in the following forms: i. Documents- records of transaction or other company data ii. Reports- used by employees to control operational activities and by managers to make decisions and to formulate business strategies. iii. Database query- used to provide information needed to deal with problems and questions that need rapid action or answers 1. Enterprise Resource Planning - Enterprise resource planning (ERP) is a process used by companies to manage and integrate the important parts of their businesses. Many ERP software applications are important to companies because they help them implement resource planning by integrating all of the processes needed to run their companies with a single system. 2. Accounting Information System - An accounting information system is one that accumulates, stores, and processes financial and accounting information. The system generates reports that are used to make decisions regarding how an organization is to be run. For small businesses, an accounting software such as Quickbooks, is enough to aid in running the business. For large businesses, however, an Accounting Information System (AIS) may not suffice to capture relevant information for the managers and external party to assess the company. For a sales transaction, in the AIS, a debit to cash or accounts receivable and a credit to sales is created. Other nonfinancial information such as time of sale, type of sale, etc., are not captured by the AIS. This creates the need for another system that could capture, store, and report information not contained in the AIS. Most often than not, a data may be stored in more than one system, thus creates redundancy as a whole. Making things worse, a discrepancy occurs when the data is updated in one system, with the update omitted in the other systems which store the same data. The apparent challenge gave rise to the creation of what we call Enterprise Resource Planning (ERP) systems. ERP integrates all aspects of a company's operations, encompassing AIS. Needless to say, due to the overwhelming volume of information, medium and large sized enterprises utilize ERP more than small businesses. To visualize ERP, refer to the figure below: The following points are to be noted: • ERP uses a centralized database to share information across business processes and coordinate activities. • ERP system utilize module, with each module using best business practices to automate a standard business process. This allows businesses to add or delete modules as needed. The following are some of the modules used: Download 21.94 Kb. Share with your friends:
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