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SUPPLEMENTAL MANUFACTURER PRICing



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SUPPLEMENTAL MANUFACTURER PRICing


Because purchasers may require limited access to other manufacturers’ products relevant to the scope of this contract, bidders may propose a discount multiplier for other manufacturers included in the i2 TRA-SER PRO Price Directory. However, the proposed discount multiplier must reflect no more than a 5% markup based on average landed cost for the manufacturer’s product line. The decision to add any of these complementary manufacturers will be at the discretion of procurement officer. Additionally, the successful bidder(s) may be required to provide sufficient documentation needed to support the claims that the proposed discount equates to a 5% markup based on average landed cost. All other contract terms will apply. Therefore, please list other relevant manufacturers (listed in the i2 TRA_SER PRO Price Directory) the bidder is willing to supply along with the appropriate discount multiplier.

(See Appendix A for a list of Manufacturers included in the i2 TRA-SER PRO Price directory)





SUPPLEMENTAL MANUFACTURER PRICE SHEET

Manufacturer (as listed in the TRA-SER PRO Price Directory)

Proposed Discount


























































































    1. Cost Savings Initiatives


Bidders are encouraged to propose Cost Savings Initiatives relevant to the scope of this contract. The potential impact of the proposed Cost Savings Initiatives will be an award consideration. (see Bid Evaluation) Examples of Cost Savings Initiatives may include but is not limited to: Online purchasing discount, prompt payment discount, discount for credit card purchases, volume discounts, price reduction when the annual volume exceeds a dollar threshold, special pricing for high uses items, etc. Therefore, bidders are instructed to provide the following:

      1. Online Purchasing Discount ________%.

      2. Credit Card Purchasing Discount: ________%.

      3. Discount of ________% for single purchase orders exceeding $ ________




Other—Please Explain:

  1. BID EVALUATION


In accordance with Competitive Procurement Standards the state intends to award the contract(s) by region to the lowest responsive and responsible bidder per region. A point system will be used to establish the lowest responsive and responsible bidder(s) on a per region basis. Only those bid responses that conform to bid requirements and comply with the Bidder Requirements as outlined in section 3 of the IFB will be evaluated and scored. Bidders will accumulate points based on both cost and non-cost factors (References/Service Area). To aid in the evaluation process, the state may request a meeting with bidders to discuss the nature and scope of contractual requirements. In no manner shall such action be construed as negotiations or an indication of the state’s intention to award.

    1. Bid Scoring


There is a total of 1,000 possible points and the bidder receiving the highest point total (per region bid) will be awarded contract for that region. The scoring criteria will be as follows:

  1. Customer References (10-points)

A total of 10-points have been assigned to the reference portion of the IFB. The bidder’s reference score will be determined by averaging the top (3) qualified customer references. In other words the formula for calculating price-points will be:
(Sum total of 3 most favorable references) ÷ 3 = Total Customer Reference-points


  1. Service Area (6-points)

Bidders will be awarded 2-points for each store location bid per region as identified in table found in section 3.4 SERVICE AREA but no more than 6-points will be awarded per region.

  1. Pricing (980-points)

A maximum total of 980-points are assigned to the pricing portion of the IFB. Weighting in the form of points has been assigned to each manufacturer to be bid. The bidder proposing the most favorable discount off list price will receive the maximum weighted-points for the manufacturer bid. All other responses receive points proportionate to the most favorable discount. If a bidder has offered a prompt payment discount PPD % net 30 (See section 3.2 Bidder Information) then that discount will be added to the bid pricing. The formula for calculating price-points as well as a sample calculation follows:
(Bidder discount + PPD) ÷ Most favorable discount x Weighting = Price points

( .345 + .01 = .355) ÷ ( .456 ) x (i.e. 60) = 46.71-Price points




  1. Cost Savings Initiatives (4-points)

Should the top contending responses per region (based on the combined point totals of the criteria list above) fall within a range of 4 points, then those bidders Cost Savings Initiatives (proposed in section 3.9) will be assessed and scored for the 4 available points. Points for Cost Savings Initiatives will be awarded based on the potential impact the savings initiatives will have on the contract. The state may request the bidder to provide relevant and supportive market research data in assessing the potential impact of the bidders’ cost savings initiatives.

    1. Award Determination


The regional winner will be determined by adding the bidders’ Regional point total to References, Pricing, and Cost Saving point totals. The bidder with the highest point total per region will then be awarded a contract.

  1. CONTRACT REQUIREMENTS

    1. CONTRACTOR PERFORMANCE


General Requirements: The state, in conjunction with purchasers, monitors and maintains records of Contractor performance. Said performance shall be a factor in evaluation and award of this and all future contracts. Purchasers will be provided with product/service performance report forms to forward reports of superior or poor performance to the State Procurement Officer.

Liquidated Damages: The state has an immediate requirement for the materials, equipment or services specified herein. Bidders are urged to give careful consideration to the state’s requirements and to the manufacturer’s production capabilities when establishing a delivery date(s). Liquidated damages will be assessed in the amount of actual damages incurred by the state as a result of Contractor’s failure to perform herein.

Cost of Remedying Defects: All defects, indirect and consequential costs of correcting, removing or replacing any or all of the defective materials or equipment will be charged against the Contractor.

    1. RETENTION OF RECORDS


The contractor shall maintain, for at least three years after completion of this contract, all relevant records pertaining to this contract. This shall include, but not be limited to, all records pertaining to actual contract performance from the date of contract award. It shall also include information necessary to document the level of utilization of MWBE’s and other businesses as subcontractors and suppliers in this contract as well as any efforts the contractor makes to increase the participation of MWBE’s. The contractor shall also maintain, for at least three years after completion of this contract, a record of all quotes, bids, estimates, or proposals submitted to the Contractor by all businesses seeking to participate as subcontractors or suppliers in this contract. The State shall have the right to inspect and copy such records. If this contract involves federal funds, Contractor shall comply with all record keeping requirements set forth in any federal rules, regulations, or statutes included or referenced in the contract documents.

    1. INSURANCE


  1. General Requirements: Contractor shall, at their own expense, obtain and keep in force insurance as follows until completion of the contract. Within fifteen (15) calendar days of receipt of notice of award, the Contractor shall furnish evidence in the form of a Certificate of Insurance satisfactory to the state that insurance, in the following kinds and minimum amounts has been secured. Failure to provide proof of insurance, as required, will result in contract cancellation. The Contractor must keep an updated certificate of insurance on file with the Office of State Procurement.

Contractor shall include all subcontractors as insured’s under all required insurance policies, or shall furnish separate Certificates of Insurance and endorsements for each subcontractor. Subcontractor(s) must comply fully with all insurance requirements stated herein. Failure of subcontractor(s) to comply with insurance requirements does not limit Contractor’s liability or responsibility.


All insurance provided in compliance with this contract shall be primary as to any other insurance or self-insurance programs afforded to or maintained by State.


  1. Specific Requirements:

  1. Employers Liability (Stop Gap): The Contractor will at all times comply with all

applicable workers’ compensation, occupational disease, and occupational health and safety laws, statutes, and regulations to the full extent applicable and will maintain Employers Liability insurance with a limit of no less than $1,000,000.00. The state will not be held responsible in any way for claims filed by the Contractor or their employees for services performed under the terms of this contract.


  1. Commercial General Liability Insurance: The Contractor shall at all times during the

term of this contract, carry and maintain commercial general liability insurance and if necessary, commercial umbrella insurance for bodily injury and property damage arising out of services provided under this contract. This insurance shall cover such claims as may be caused by any act, omission, or negligence of the Contractor or its officers, agents, representatives, assigns, or servants.
The insurance shall also cover bodily injury, including disease, illness, and death and property damage arising out of the Contractor’s premises/operations, independent contractors, products/completed operations, personal injury and advertising injury, and contractual liability (including the tort liability of another assumed in a business contract), and contain separation of insureds (cross liability) conditions.
Contractor waives all rights against the State for the recovery of damages to the extent they are covered by general liability or umbrella insurance.
The limits of liability insurance shall not be less than as follows:

Each Occurrence

$1,000,000

General Aggregate Limits

(other than products-completed operations)
$2,000,000

Products-Completed Operations Limit

$2,000,000

Personal and Advertising Injury Limit

$1,000,000

Fire Damage Limit (any one fire)

$ 50,000

Medical Expense Limit (any one person)

$ 5,000



  1. Business Auto Policy (BAP): In the event that services delivered pursuant to this contract involve the use of vehicles, or the transportation of clients, automobile liability insurance shall be required. The coverage provided shall protect against claims for bodily injury, including illness, disease and death; and property damage caused by an occurrence arising out of or in consequence of the performance of this service by the Contractor, subcontractor, or anyone employed by either.

Contractor shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a combined single limit not less than $1,000,000 per occurrence. The business auto liability shall include Hired and Non-Owned coverage.

Contractor waives all rights against the State for the recovery of damages to the extent they are covered by business auto liability or commercial umbrella liability insurance.



  1. Additional Provisions: Above insurance policies shall include the following provisions:

Additional Insured: The State of Washington and all authorized contract users shall be named as an additional insured on all general liability, umbrella, excess, and property insurance policies. All policies shall be primary over any other valid and collectable insurance.

Notice of policy(ies) cancellation/non-renewal: For insurers subject to RCW 48.18 (Admitted and regulated by the Washington State Insurance Commissioner) a written notice shall be given to the State forty-five (45) calendar days prior to cancellation or any material change to the policy(ies) as it relates to this contract.

For insurers subject to RCW 48.15 (Surplus Lines) a written notice shall be given to the State twenty (20) calendar days prior to cancellation or any material change to the policy(ies) as it relates to this contract.

If cancellation on any policy is due to non-payment of premium, the State shall be given a written notice ten (10) calendar days prior to cancellation.



  1. Identification: Policy(ies) and Certificates of Insurance must reference the state’s bid/contract number.

  2. Insurance Carrier Rating: The insurance required above shall be issued by an insurance company authorized to do business within the State of Washington. Insurance is to be placed with a carrier that has a rating of A- Class VII or better in the most recently published edition of Best’s Reports. Any exception must be reviewed and approved by General Administration’s Risk Manager, or the Risk Manager for the State of Washington, by submitting a copy of the contract and evidence of insurance before contract commencement. If an insurer is not admitted, all insurance policies and procedures for issuing the insurance policies must comply with Chapter 48.15 RCW and 284-15 WAC.

  3. Excess Coverage: The limits of all insurance required to be provided by the Contractor shall be no less than the minimum amounts specified. However, coverage in the amounts of these minimum limits shall not be construed to relieve the Contractor from liability in excess of such limits.





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