Department of the Navy Office of the Assistant Secretary (Research, Development and Acquisition) Washington, dc 20350-1000 navy marine corps acquisition regulation supplement
SUBPART 5203.6—CONTRACTS WITH GOVERNMENT EMPLOYEES OR ORGANIZATIONS OWNED OR CONTROLLED BY THEM
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- 5203.806 (DFARS PGI 203.8) Processing suspected violations.
- 5203.1003 (FAR 3.1003) Requirements.
- PART 5204 ADMINISTRATIVE MATTERS
- 5204.404 (FAR 4.404) Contract Clause.
- SUBPART 5204.6—CONTRACT REPORTING
- SUBPART 5204.8—GOVERNMENT CONTRACT FILES
- 5204.7003 (DFARS 204.7003) Basic PII number.
- PART 5205 PUBLICIZING CONTRACT ACTIONS
SUBPART 5203.6—CONTRACTS WITH GOVERNMENT EMPLOYEES OR ORGANIZATIONS OWNED OR CONTROLLED BY THEM5203.602 (FAR 3.602) Exceptions.The HCA, without power of redesignation, may authorize exceptions. SUBPART 5203.8—LIMITATIONS ON THE PAYMENT OF FUNDS TO INFLUENCE FEDERAL TRANSACTIONS5203.806 (DFARS PGI 203.8) Processing suspected violations.Submit Lobbying Disclosure Act violation reports to DASN(AP) by email at RDAPolicy@navy.mil with the subject “DFARS PGI 203.8—Lobbying Disclosure Act Violation Report." SUBPART 5203.10—CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT5203.1003 (FAR 3.1003) Requirements.(b) Notification of possible contractor violation. In addition to the actions required by FAR 3.1003(b), the contracting officer shall provide a copy of the notification, within 10 days of receipt, to the Acquisition Integrity Office, Office of the General Counsel, Department of the Navy, 720 Kennon Street, RM 214, Washington DC 20374-5012 or by email at aio@navy.mil with the subject “FAR 3.1003 – Possible Contractor Ethics Violation.” PART 5204 ADMINISTRATIVE MATTERSSUBPART 5204.2—CONTRACT DISTRIBUTION5204.201 (DFARS 204.201) Procedures.(3)(i) DoN activities shall post an electronic copy of each newly executed procurement instrument (contracts, purchase orders, delivery orders, modifications, etc.) within two working days of execution, to the DoD Electronic Document Access (EDA) (http://eda.ogden.disa.mil), regardless of dollar value or method of payment. All parts of an instrument that would have been provided to a recipient in paper shall be made available electronically. 5204.404 (FAR 4.404) Contract Clause.(a) Contracting officers shall include the FAR clause 52.204-2, “Security Requirements” and any appropriate Alternate, in all contracts, including those awarded pursuant to FAR Part 12, “Acquisition of Commercial Items.” (S-90)(1) If the clause is not used when applicable— (i) Approval shall be obtained from the HCA. Approval is delegable to no lower than the Deputy/Assistant Commander for Contracts. (ii) Submit a copy of the approval document to DASN(AP) by email at RDAJ&As@navy.mil with the subject “FAR4.404 – Contract Action Without Clause 52.204-2, Security Requirements.” SUBPART 5204.6—CONTRACT REPORTING5204.604 (DFARS 204.604) Responsibilities.(3)(i) No later than 30 days from the end of the quarter, HCAs shall complete quarterly data verification and validation (V&V) in accordance with the data V&V process described in section 4.0 available at http://www.acq.osd.mil/dpap/pdi/eb/dataimp.html# and submit quarterly results and certifications to DASN(AP) eBusiness Policy and Oversight Division by email at RDAJ&As@navy.mil with the subject “DFARS 204.604 – Quarterly Data Verification and Validation.” (ii) By December 1st of each year, HCAs shall submit the required annual certification and data validation results for the preceding fiscal year reported data on contract actions following the instructions and format at http://www.acq.osd.mil/dpap/pdi/eb/dataimp.html# to DASN(AP) E-business Policy and Oversight Division by email at RDAJ&As@navy.mil with the subject “DFARS 204.604 – Annual Data Verification and Validation.” SUBPART 5204.8—GOVERNMENT CONTRACT FILES5204.802 (DFARS 204.802) Contract files.(2) Official record copies may include computer generated documents prepared within the contracting activity to request and support individual contracting actions. SUBPART 5204.70—UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS5204.7003 (DFARS 204.7003) Basic PII number.(a) Elements of a number. (3) Position 9. Assign the capital letter “G” to the ninth position of the basic Procurement Instrument Identification (PII) Number for Educational Service Agreements. 5204.7004 (DFARS 204.7004) Supplementary PII numbers.(d) Delivery orders under indefinite delivery contracts, orders under basic ordering agreements, and calls under blanket purchase agreements. Requests for assignment of two-character call/order serial numbers are to be submitted in writing to DASN(AP) by email at RDAPolicy@navy.mil with the subject “DFARS 204.7004 - Call/Order Serial Number Request.” The request shall include activity name, complete address, Unit Identification Code (UIC), dollar limit of purchasing authority, and estimated number of orders per contract. (2) Orders placed against another activity's contract or agreement. (i) If the office placing the order or call is the only activity placing orders under the contract or agreement, use of serial numbers 0001 through 9999 is authorized.
SUBPART 5205.3—SYNOPSES OF CONTRACT AWARDS5205.303 (DFARS 205.303) Announcement of contract awards.(a) Public Announcement. (i) Report orders or modifications issued by CAOs that exceed the threshold. (ii) Submit announcement information to the Navy Chief of Information (CHINFO). (S-90) Security review. Routine contract announcements are exempt from the security review process. However, full security review is required for contract announcements that are accompanied by amplifying press releases. (S-91) Format. To provide for a better understanding by the public, contracting activities should explain in public announcements the specific type of contracting action being awarded (i.e., state that the DoN has “awarded a contract”, “exercised an option" or “negotiated a modification" to a contract). Sample formats of announcements for contract modifications are illustrated below. Formats may be altered to suit the circumstances of the contracting action. (a) Contract award. (Name of contractor, city, state) ______________________ was awarded Contract No. issued by the (activity) . The contract was awarded in the amount of $ . (b) Contract modification. (Name of contractor, city, state) _________________ is receiving modification number _____________________ to previously awarded Contract No. issued by the (activity) . This modification increases the value of the basic contract by $ , the new total value is $ . Insert an explanatory statement similar to one of the following as appropriate: (1) This modification adds the (# of increment, i.e., second, third, etc.) increment of the (length of multi year contract, i.e., three, four, etc.) year multi year basic contract. (2) This modification provides for the purchase of an additional quantity of (quantity and item, e.g., 500 widgets) being produced under the basic contract. (If appropriate, indicate that the contracting action is the result of a competitive negotiated procurement). (3) This modification provides for the exercise of an option for an additional quantity of (quantity and item, e.g., 200 gadgets) being produced under the basic contract. (4) This modification changes the specifications for the (indicate item(s)) being produced under the basic contract. The contractor indicates that the work (is being) (will be) performed at (city and state). (D)(5)(S-90) Miscellaneous data. Include: (a) a statement that the information contained in the announcement is unclassified; (b) any areas of sensitivity or high level interest; (c) indication of appropriate coordination to insure the accuracy of the wording and data to be released. (d) the estimated period of performance or delivery schedule. (e) the amount of any of the obligated funds that would have expired at the end of the current fiscal year.
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