POLICY 11: Financing of digitisation

POLICY 11: Financing of digitisation

1. 
   Government financial support to move heritage management into the digital age and provide for the digitisation of heritage resources has been a serious challenge, and adequate resources have to be made available to ensure success.
   

2. 
   The digitisation of records and the move towards e-filing and record keeping brings with it a host of additional challenges with regard to the management of digital information for archival purposes. All of the changes associated with the archival storage of digital information have a profound implication for the functioning of any given governmental body, particularly in the use of funds. For the most part, few governmental bodies have the capacity to self-finance digitisation projects, despite the increasing demand from the public for records in digital form. Adequate resources have yet to be made universally available to governmental bodies in order to ensure successful digitisation projects.
   

• 
  All spheres of the Western Cape Government and municipalities in the Western Cape Province are required to urgently plan for the digitisation of their heritage resources.
  

• 
  All provincial memory institutions must use existing budgets for digitisation purposes since digitisation is inherently a part of their mandate to protect and preserve heritage and this mandate remains unchanged in the shift from physical collections to the digital heritage.
  

11. POLICY 12: Implications for governmental bodies

4.12.1 All spheres of the Western Cape Government and municipalities in the Western Cape Province are required to urgently plan for the digitisation of their heritage resources.

• 
  The Department of Arts and Culture is the lead department in terms of heritage legislation and digitisation, both on its own and through its statutory bodies including the National Archives and Records Service of South Africa, National Library, National Heritage Council and South African Heritage Resource Agency.
  

• 
  All governmental bodies in the Western Cape Province must prepare a register of their own digital heritage collections, including archives, manuscripts, publications, objects, and should develop digitisation strategies and project plans for approval.
  

• 
  These digitisation strategies must be submitted to the Western Cape Archives and Records Service for approval before the digitisation process commenced. The governmental bodies who already embarked on digitisation projects must also submit their strategies to the Western Cape Archives and Records Service for approval.
  

• 
  The ultimate goal will be that all governmental bodies and public entities will implement approved digitisation strategies that will be registered. This will facilitate the maintenance of these digital records and the transfer of the digital masters to the Provincial Digital Repository (PDR) after conclusion of projects or in phases as agreed upon between the relevant institutions.
  

11. POLICY 13: Creation of a Provincial Digital Repository

4.13.1 It is recommended that a centralised repository be created rather than a multitude of small-scale repositories that will be difficult to monitor for compliance with this policy.

• 
  A Provincial Digital Repository (PDR) will be established, which will be managed by the Western Cape Archives and Records Service. This digital repository must contain the digital content of all digitised holdings as well as born-digital content that they have accessioned from the Western Cape Government and the municipalities in the Western Cape Province.
  

• 
  The digital repository will be seen as an extension of the services that the Western Cape Archives and Records Service currently provides. The digital repository will merely change the nature of the storage and access to records. It will not change the functional mandates of the Western Cape Archives and Records Service.
  

• 
  This Provincial Digital Repository (PDR) will be the nominated legal depository for digital masters.
  

• 
  This Provincial Digital Repository (PDR) must comply with a basic set of standards and good practices based upon an accepted reference model such as the OASIS Reference Model 66 and this policy.
  

• 
  This Provincial Digital Repository (PDR) must be sufficiently capacitated to house the digital masters of digitisation activities within the provincial memory institutions.
  

• 
  Other institutions in the Western Cape Province that have collections and repositories that are not seen as governmental bodies are encouraged to comply with the Provincial Digital Repository (PDR) requirements and to be included into the Provincial List of Digital Repositories held by the Provincial Digital Repository (PDR).
  

• 
  This structure is motivated by the need to ensure consistency in the preservation of the provincial memory in digital form while providing sufficient autonomy in the management of these repositories, as is a declared necessity for university and private-sector archives.
  

• 
  The Provincial Digital Repository (PDR) must maintain a register of its digital heritage holdings, and this register is itself regarded as digital heritage.
  

11. 
    
    Directory: images -> resources
    images -> News items from Raising Our Voices
    images -> Last year four of the best Afrikaans Christian singers joined forces to tour Down Under with the production ‘Manne wat Glo’
    images -> World-renowned vocal ensemble sweet honey in the rock
    images -> Peoples Voice Café History
    resources -> Sip project Report Format Introduction
    resources -> An overview of land evaluation and land use planning at fao
    resources -> Professor d. S. O. Osiru department of crop science makerere university
    resources -> Ellis paul discography, Published Works, Awards and Accomplishments
    resources -> Best Practices Report on Promotion of Translations
    resources -> Brian m doser
    
    
    
    Download 298.72 Kb.
    
    Share with your friends: